Cat Hoffmann Email & Phone Number

Chicago, Il, Us

Chicago, Il, Us

-Coordinated full cycle accounts payable process for 501(c)3 with annual budget over $30 million-Processed invoices, reimbursements, and check requests; ensured accurate coding for all expenses as budgeted; managed vendor relationships; coordinated check runs and ensured timely payments-Processed biweekly payroll for 60 staff across more than 20 states, ensuring accurate deductions and working cross departmentally with HR team; monitored state/local employer compliance and responded to tax notices-Reviewed and approved monthly expense reports from average 25 staff credit cardholders-Maintained vendor data and processed 1099-NEC and 1099-MISC forms at year end for 50-100 vendors-Completed monthly bank reconciliations in Quickbooks Online; supported staff accountants with other monthly reconciliations and closing tasks as needed-Prepared materials for annual external audit and provided audit support-Trained and provided ongoing support for employee users of financial software platforms-Developed and maintained educational materials and process documentation for staff on organizational financial procedures, such as chart of accounts and correct coding, check requests, expense reporting, and reimbursements; maintained knowledge management system

-Provided general administrative and logistical support to Finance staff -Processed forms and documentation to ready data for entry into bill processing system; supported bill entry -Served as first line of communication for a wide range of staff, vendors, members, and external partners regarding policies, data formatting, and process-related questions-Maintained digital organization of finance documents

-Provided general administrative and scheduling support to HR Director and Operations staff-Supported personnel records update project; digitized and maintained personnel documentation

-Managed 7-10 reception and kennel staff members: conducted interviews, led onboarding and termination of employees; created schedules and processed scheduling requests; ensured all staff adhered to regulations in employee handbook; enacted disciplinary measures when necessary-Reconciled daily balances; supervised inventory, purchasing, and budget; resolved billing discrepancies-Provided administrative support to doctors on staff; interacted with diverse customer base; scheduled appointments; processed client payments; responded to phone and email inquiries and requests; resolved client complaints-Wrote and/or edited all written content for company website overhaul and advised website designer on site layout; edited and updated WordPress site as needed-Maintained patient records in compliance with AAHA standards; communicated with other veterinary offices, local animal shelters, rescue groups, and breeders for medical records transfer and verification-Educated clients on spay/neuter, preventive care, vaccine protocols, parasite control, and euthanasia