Oversee day-to- day operations of financial management, including budgeting and monitoring of project expenditures; financial reporting and auditing; forecasting expenditures; and maintaining and supervising project accounts, books of accounts, banking and financial operations, and all administrative work. Over and above the role above is to ensure that the business complies and maintains its ISO 9001 and ISO 14001 certifications.

Responsibilities:● Development and implementation of a warehousing operations strategy for the business● Development of specific SKU strategies to drive supply consistency● Development of specific Branch stocking strategies to meet specific markets demand. ● Establishment and implementation of warehousing policies and procedures in line with FMCG and business partner (BAT) best practice. ● Review and prepare workflow, manning and space requirements, layout and action plans while ensuring productivity, quality and customer service standards are met. ● Establishment and implementation of department goals, work plans and operating procedures in line with the company strategic and operational plans.● Operationalization of departmental strategic plan. ● Establishment and maintenance of effective and conducive working relationships with internal and external stakeholders. ● Support in the Coordination and Execution of trade support Initiatives to ensure delivery of IMS, brand and Share Objectives● Development and oversight of implementation of the warehousing operations budget. ● Manage and provide strategic direction for continuous improvement in people management processes and systems for all employees reporting to the role. ● Foster a workplace environment consistent with the company’s mission, core values and cultureOperational/Commercial:● Forecasting and implementation of the warehouse Operations annual Plan in line with the annual company plan. ● Proposal and implementation of departmental cost management initiatives. ● Tracking and quantifying loss of business revenue occasioned by lack of supplies from business partner/suppliers and or poor business planning● Identifying and reducing or eliminating existing and potential business risks in the warehousing department. ● Overseeing and driving efficiency in inventory distribution logistics within the business.

Responsibilities:• To ensure successful implementation of the recommended actions from the Enterprise-wide risk and compliance assessment that we conducted in September /October 2020.• To improve the internal control environment of Outlook Index to a low-risk environment.• Stop / significantly reduce losses to the business on account of fraud, pilferage and operational losses.• Stop the erosion of the shareholder’s equity• Interim Warehouse Management• Oversee daily operations of the business units• Provide direct management of key functional managers and executives in the business unit.• Communicate strategy and results to the unit's employees• Ensure all departments adhere to established processes and protocols• Where not already formulated, establish clear, effective and simple processes to underpin the activities of Outlook Index Ltd• Ensure that all departments work with seamless co-ordination with each other• Ensure all company managers clearly understand company policies and goals and their own departmental objectives• Ensure the company’s compliance licenses/certificates are in place and all administrative requirements kept up to date• Ensure that Health and Safety guidelines are observed and adhered to• Ensure high standard of organization and cleanliness throughout the business premises

Scope of Risk Assessment:• To review strategic risks facing Outlook Index Ltd from a business development, growth and sustainability perspective.• To assure that the business model and the governance structures are fit for purpose• To identify potential loopholes and areas of risk exposure in the following: -• Warehousing and inventory management system of all SKUs (product and empties)• Sales and collection process• Route to market• Debt management• Cyber security, IT systems and infrastructure• To assess the effectiveness of existing financial controls and internal controls of the entire business• To identify areas of potential and actual financial losses incurred by the business• To improve the functionality of the internal control framework and risk management practices within the entire business

Scope of audit objective:• Conducted an audit of the administration department in charge of procurement• Conducted an audit of the Gift Shop and the Cafeteria• Evaluated the barcode scanning process• Evaluated inventory optimization• Evaluated stockholding notifications to ensure the set parameters are observed and adhered to• Assessed the quality of reports generated by the Inventory Management System• Evaluated the stock return handling process• Evaluated the departmental policies• Conducted interviews and interrogations• Prepared final report outlining findings and recommendation thereof.• Discussed results concerning identified exceptions and other details of the audit and investigations

Duties• Focus on strategic issues affecting the Organization and implementation of the business strategic plan• Financial budgeting, forecasting and monitoring• Revenue collection• Preparation and interpretation of financial reports• Regular finance reporting of the business and client managed projects• Oversee quarterly and annual audits Synthesis ISO 14001 & ISO 9001:2008• Oversee quarterly and annual audits SIS ISO 9001:2008 for subsidiary company• Identify and record non-conformances in the system and discuss with the team to provide corrective and preventive measures where need be.• Search for tender applications and prepare proposals which may generate new work in future• Be up to date with all legal legislation that affects the operations of the firm and work towards notifying management and staff of the new legislations and implementation of the same.• Managed and prioritized the partners schedule to ensure that their time is focused on critical and strategic issues• Ensure and maintain confidentiality of all communications and documentation• Managed staff members and ensured they adhered to set rules and regulations• Raising invoices and preparation of receipts• Ensure timely payment of all statutory deductions and other tax obligations• Implement and monitoring of the yearly financial budget• Appointed bank agent/liaison for all the business bank accounts and conduct bank reconciliation• Preparation of audit schedules• Maintain the fixed asset register• Financial Management of Client Accounts• Make follow up on technical issues as assigned by the senior partners• Organized 10+ monthly meetings and their logistical elements• Assist the partners in following up the main contractor and sub-contractors to close out on site matters raised during site inspection and meetings• Maintained excellent relationships and communication channels with all stakeholders throughout the projects

Operational Responsibilities1. Carrying out administrative functions at headquarters2. Loan approval and Processing.3. Supervising branch operations.4. Client recruitment and retention.5. Monitoring loan repayments.6. Ensuring all branch resources are provided adequately and on a timely basis.7. Conduct business appraisals and ensure there is no loan diversion.8. Ensure effective loan portfolio management of the revolving loan fund.9. Handling customer complaints and queries.10. Conduct both customer and staff training on products and services.Accounting Responsibilities1. Maintaining ledger accounts.2. Perform bank reconciliation.3. Maintenance of imprest/pettycash system on monthly basis for all branches.4. Preparation of payment vouchers and filing accountable documents.5. Preparation of payroll.6. Ensuring timely payment of all statutory deductions, tax and other payments.7. Preparation of monthly, quarterly, and year-end final accounts.8. Preparation of audit schedules.

Duties1. Reporting to the Head of Finance and Administration.2. Effective Portfolio management (managing a revolving loan fund of Kshs. 32,000,000/= and a client’s savings ofKshs. 20,000,000/=).3. MIS (Management Information Systems) coordination in Loan repayments, Defaulters and Delinquent clients.4. Supervising branch operations (10 branches countrywide).5. Handling customer complaints and queries.6. Posting of receipts and payment vouchers in the cashbooks.7. Reconciliation of cashbooks with respective bank statements.8. Implementation of periodic quarterly financial budgets for branches.9. Checking and verifying journal vouchers.10. Preparation of audit schedules.11. Maintenance of imprest/pettycash system on monthly basis for all branches.12. Preparation of payment vouchers and filing accountable documents for all branches.13. Assisting the Head of Finance and Administration in preparation of monthly, quarterly and year-end final accounts