Catherine Pacileo Email & Phone Number

New York, New York, United States

- Maintained and updated records of over 100 vendors including their payment address, payment preference, invoices for payment, general ledgers used, and business type for internal reference - Advised the Treasurer regarding outstanding invoices for approval, payment timelines, and other projects/issues- Managed relationships with freelance workers, verifying invoices and advising them of payment schedules- Reviewed monthly employee expense reports and advised of any alterations needed per rules- Coordinated with other departments to verify invoices received and obtain approval for services billed- Entered invoices daily into internal AP module using the appropriate service month for Treasurer’s reports- Posted payments sent to vendors in AP module and maintained separate log of those applications for reference- Scanned monthly AP purchase journal for any missing monthly invoices needed for the monthly closing

Elmsford, Ny

- Reporting to the company controller and responsible for identifying and resolving inter-departmental disputes about material, pricing, and billing to ensure efficient workflow- Responsible for the remediation of outstanding purchasing, billing, and/or shipping matters with both the purchasing department and customers to address issues/concerns, and to provide an overall provide customer service experience- Process and calculate billing paperwork for materials shipped the day prior and communicate any outstanding issues to billing personnel- Review purchase orders and their matching invoices by identifying and correcting any discrepancies, reviewing all purchasing notes, and communicating with the purchasing department for any questions - Compile invoices onto remittance sheets for approval by the controller and company owner

Elmsford, Ny

- Oversaw customer accounts and monitored open invoices, followed-up on overdue balances, and resolved any outstanding customer billing/material issues- Maintained internal records of customer information such as contact names, company address, account numbers, tax details, sales contacts, and more as requested by customers- Ensured that any special billing and/or invoice requests from each customer was consistently applied to each order- Researched and documented any outstanding billing/material issues, worked towards resolutions between customers and other departments, and reported updates to controller and company owner

Branford, Ct

- Managed all incoming purchase orders and optimized the processing/organization of purchase orders to increase efficiency and order fulfillment- Entered all purchase orders accurately and quickly into an internal data system- Organized information regarding products, product codes, and prices in the company system

Hamden, Ct

- Managed scheduling, registration, and enrollment for students in the College of Arts and Sciences- Screened/directed phone calls for Associate Dean Mary Paddock and Associate Dean Diane Stock- Answered questions regarding department information from students, faculty, and administrators

New York, Ny

- Wrote/edited copy for the Body Local website promoting general wellness, fitness-related news, and local events in the Greater New York City while collaborating with industry experts and writers while reporting all content to the editor for final review- Conducted interviews and linked/republished articles with author’s permission to promote Body Local networking- Networked at monthly Body Local events to connect local industry experts to each other along with their various health, wellness, and fitness content, information, and offerings

New Haven, Ct.

- Screened and directed phone calls for the Human Resources Department- Fielded questions regarding employee benefits and referred them to the appropriate personnel- Assisted with projects by disseminating information regarding employee benefits

North Haven, Ct

- Received and screened calls for up to 30 executive suite tenants- Provided support to commercial tenants daily, such as filing, copying, faxing, etc.- Greeted and directed clients for each of the tenants per their preference

Bronx, Ny

- Reserved classrooms for each semester's courses- Set aside classrooms for student clubs, professors, and scholastic departments- Completed clerical tasks, such as filing, delivering mail, and data entry

Bronx, Ny

- Greeted and directed students and parents seeking financial aid assistance- Answered questions pertaining to financial aid or directed questions to an appropriate resource- Completed general secretarial duties between different departments

Bronx, Ny

- Oversaw reservations in the student center for clubs, faculty lectures, and other organizations- Negotiated terms of renting space to outside organizations and businesses- Produced invoices and generated contracts for external organizations