Catherine Shield Email & Phone Number

Melbourne, Vic, Au

Melbourne, Victoria, Australia

Bank reconciliations. Accounts receivable: raising sales orders and invoices, debtor management. Assist accounts payable. Payroll including relevant statutory reporting requirements. Assist the Financial Controller with general ledger and third party products reconciliations. Assist in the year end process and working closely with the external auditors. Manage both incoming and outgoing mail and filing for both accounts payable and accounts receivable. Assist with reception and general office admin duties. Ad-hoc administrative duties as required.

Melbourne, Victoria, Australia

Payroll: o Payroll processing using Sage Wage Easyo PAYG, NZ PAYE & IRD Reportingo Superannuation reportingo Month end journals in Pronto and Xeroo Month end reportso Staff training

Melbourne, Australia

Accounts Receivable: o Invoicing o Payment allocationo Debtor managementAccounts Payable: o Coding and processing billso Preparing EFT/cheque payments weeklyo Supplier statement reconciliationso Investigating anomalies/issuesBookkeeping: o Bank/Balance and GL Reconciliationso Cashflowo BAS & PAYG o Assisting with the preparation of financial statementso Preparing weekly & monthly reportsPayroll: o End to end payrollo Superannuation reportingOffice Management: o General reception dutieso Answer customer/vendor querieso Maintain & order office supplies – consumables, stationery etc.o Other office administration duties as required

Melbourne, Australia

Tasks include - Accounts Receivable: Invoicing: 400-500 invoices per month using MYOB, matching delivery dockets to purchase orders, answering customer invoice queries, payment allocation, debtor management, debtor account reconciliations, banking. Accounts Payable: Coding bills and preparing cheques (relief for Finance Manager – approximately 20 regular suppliers, using MYOB). Customer Service: Answer customer queries regarding delivery of product, supply POD paperwork, and direct customer queries to relevant people. Reporting: Collate, reconcile and produce weekly sales reports as required, produce weekly sales forecast for Director.Sales Administration – enter all customer purchase orders into MYOB and required order plans by set deadlines, confirm schedule of order supply to manufacturers, arrange transport of orders to required customer sites, follow up on any supply and/or transport issues for orders. Liaise with customers, stakeholders, various abbatoirs/meat production facilities and transport companies to ensure supply of product as ordered.

Tasks include - Teaching: deliver content according to prescribed course criteria using various teaching methods. Administration: organising tasks for students to assess learning progress as per performance/learning criteria, assessment of student work, lesson planning, consulting with other staff, completing course related administration tasks for the school e.g. roll marking and report writing, completing course related administration for the auspicing body including student enrolments, training plans, and task-to-criteria mapping.

Corio, Victoria

Tasks included - Accounts Receivable: Invoicing: 300 – 350 invoices per month using EDC and QuickBooks, answering customer invoice queries, payment allocation, debtor management, debtor account reconciliations, debt collection, banking. Accounts Payable: Coding bills and preparing cheques (relief for Finance Manager – approximately 25-30 regular suppliers, using QuickBooks), manage petty cash. Customer Service: Answer customer queries regarding archiving, ordering, web help, invoices, etc. Administration: Data analysis (Excel) – monthly operations performance data, target boxes in storage, daily/weekly/monthly scanning job data; Managing Director’s administration requests; liaise with Operations Manager for day-to-day requirements; supervise, mentor and train Junior Office Assistant.Quality Management: Manage/maintain ISO9001:2008 quality management system, perform internal audits of the system, liaise with external auditors as required; train other staff on Quality related processes. Achievements: Improve invoicing processes continually to increase efficiency and accuracy; implemented and maintain ISO9001:2008 quality management system; implemented procedures to gain efficiency from multiple document imaging processes.

Tasks included - Accounts Receivable: Invoicing (1000 + 30 + 30 invoices per month), collections and credit control, payment allocations, and account reconciliations using MYOB, Billmax, and in-house software. Accounts payable: coding (approximately 20 regular suppliers), preparing payments, supplier queries, account reconciliations. Bookkeeping: Daily banking, bank reconciliations, end of month processing, some end of year processing and reporting, BAS preparation for external accountant. Payroll: Process all payroll requirements for 6-8 staff. Customer Service: Answer customer queries regarding invoices, services, some technical support.Achievements: Maintained a rapidly growing client database on an in-house system throughout all developmental stages and developed the manual for system usage procedures; substantially reduced outstanding debtors by developing and implementing debtor management procedures.

Tasks included: Accounts Receivable: Processing credit card payments, allocating payments, debtor management, collections and credit control.Customer Service: answering queries regarding invoices, services, very basic technical support.Other tasks: Staff training (in-house programs), Domain name registrations/renewalsAchievements: Reduced outstanding debtor by $200,000 over 4 months through re-engineering of debtor management procedures; maintained high levels of customer satisfaction through personalised service and tailoring product solutions to the needs of individual clients

Bachelor Of Business, Accounting

Diploma, Accounting

Certificate Iv, Frontline Management

Certificate Iv, Leadership

Bachelor Of Engineering, Mechanical Engineering

Not graduated