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Dynamic and results oriented, I am an experienced Employee Events Manager with a proven track record of orchestrating memorable and impactful corporate experiences. With a strategic mindset and meticulous attention to detail, I excel in translating organizational goals into innovative event strategies that drive engagement, foster connections, and amplify company culture.Throughout my career, I have successfully planned and executed a diverse range of events, from large-scale conferences with thousands of attendees to intimate corporate gatherings. My expertise lies in logistics management, vendor coordination, budget optimization, and stakeholder engagement. Whether it's negotiating contracts, managing event budgets, or overseeing onsite operations, I am committed to delivering exceptional results and exceeding expectations.I thrive in collaborative environments and am known for my ability to build strong relationships with cross-functional teams, vendors, and stakeholders. By fostering open communication and fostering a culture of teamwork, I ensure seamless execution and alignment with organizational objectives.Passionate about continuous improvement, I stay abreast of industry trends and emerging technologies to enhance event experiences and drive innovation. Leveraging my background in hospitality management and culinary arts, I bring a unique blend of creativity, resourcefulness, and attention to detail to every project I undertake.I am committed to making a positive impact in the field of event management and employee engagement. Whether it's optimizing processes, identifying cost-effective solutions, or delivering exceptional event experiences, I am dedicated to driving success and exceeding expectations.Let's connect to explore how I can help elevate your organization's event initiatives and drive meaningful results.Key Skills Include:Team Building & Leadership – Marketing & Promotions – Business Development – Strategic Partnerships – Data Analysis – Budget Management – Cross-Functional Collaboration – Operational Excellence – Contract Negotiation & Compliance – Stakeholder Engagement – Research & Analysis – Strategic Planning – Process Improvement – Resource Allocation
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Director Hotel Sourcing & ContractingHelmsbriscoe Apr 2023 - Jun 2024Scottsdale, Arizona, UsDraft and negotiate agreements in alignment with the NBA's interests, orchestrating favorable terms in the contracting landscape. Leverage expert knowledge while conducting venue research and developing a robust shortlist per the latest industry standards.Highlights of accomplishments in this role include: - Streamlined the hotel selection process from an array of options to a few top-notch options by shortlisting from 1K hotels to 5-6 while advancing through contracting stages with precision. - Oversaw intensified NBA season progression and successfully secured and completed 20 contracts within a specified timeframe. - Led extra efforts to elevate HelmsBrisco's profile, introducing and promoting innovation in event management. - Identified client needs and interests, researched a variety of suitable sites and provided customers with the best and vast choices. - Ensured compliance with all regulatory and company protocols while coordinating contracts in cooperation with NBA's legal team. -
Senior Events ManagerHlth Jun 2022 - Apr 2023New York, Ny, UsFulfill all operational requirements linked with signage, decor, room specifications, AV necessities, and event activities while managing events portfolio to drive desired results. Steer ideal execution of key events in cooperation with vendors, streamlining RFPs throughout the show cycle and selecting event venue(s), security, destination management companies, and staffing agencies.Highlights of accomplishments in this role include: - Managed successful large-scale HLTH conference with over 12K participants and VIVE conference with 8K attendees. - Partnered with the internal team to create a cohesive platform for information delivery to vendors, providing access to event-related information for setup and breakdown times. - Contributed to the ongoing transformation of the information delivery system for event management, reducing coordination time. - Spearheaded logistics management for two major healthcare events, ensuring coordination of receptions, educational seminars, setup and breakdown of audio-visual equipment, and food and beverage arrangements. - Focused on cost-effective opportunities and addressed all issues linked with attrition, concessions, and cancellation terms while leading negotiations of hotel contracts. - Controlled all functions related to the event budget, encompassing creation, forecasting, and post-event reconciliation. - Collaborated with Creative, Marketing, Sales, and Content teams to execute event plans from conception to completion. -
Event Operations ManagerAi4 - Artificial Intelligence Conferences Jan 2022 - Jun 2022Brooklyn, New York, UsOrchestrated the seamless operation of diverse tech events nationwide, leveraging impactful strategies to drive success. Estimated, prepared, and administered budget for multiple events, assuring appropriate resource allocation.Highlights of accomplishments in this role include: - Played a vital role in launching Ai4's flagship event in partnership with Ai4 founders to reach predetermined business milestones. - Drove transition from virtual to in-person events and organized successful events to deliver maximum attendee experience. - Introduced industry-standard and latest approaches, research practices, and robust solutions, redirecting the organizational focus from traditional methods and boosting event quality and efficiency. - Revolutionized event planning practices, optimized processes, and directed high-profile events, catering to 200 attendees. - Eliminated inefficient practices, such as searching Craigslist for event necessities, reducing time spent on sourcing. -
Events Manager, Southern DivisionIcsc Oct 2016 - Jun 2020New York, Ny, UsOversaw the strategic direction of the RFP process and contractual negotiations, resulting in increased vendor partnerships. Built a high-performing team that delivered outstanding results, fostering an environment of collaboration, innovation, and mutual support. Planned and led all meetings and events in alignment with all applicable ICSC policies, volunteer guidelines, and industry standards. Cooperated with Marketing and Production departments to devise dynamic marketing strategies and create compelling brochures and collateral materials to enhance audience engagement. Improved team spirit and performance by conducting training sessions per personnel needs and industry advancements.Highlights of accomplishments in this role include: - Served diverse audiences ranging from 30 to 5K attendees and coordinated over 60 high-impact events annually, overseeing site selection, contract negotiation, and relationship building. - Headed southern division, supervising a team of 2 direct reports for 5 large-scale, 10 medium-sized, and 30 smaller events. - Accommodated over 30K attendees by efficiently managing onsite logistics for the RECon event. - Generated increased revenue and surpassed productivity targets while heading a 20K-member division. - Formulated meeting budgets in alignment with a $5M operational funding and exceeded financial goals. - Guided volunteer program planning committees regarding all phases of events, including evaluating event scope and selecting locations, dates, timelines, formats, and venues. - Maximized effect of fundraising initiatives by determining special event sponsorship levels. -
Manager, Events, Worldwide Event ProductionGartner Jun 2016 - Oct 2016Stamford, Ct, UsSteered and managed multiple hotel room blocks for public attendees, clients, sponsors and associates as well as support room blocks.Key Contributions:• Administered room block negotiations within hotel contracts and forecasted hotel commissions and hotel liability. • Successfully directed strategy and hotel experience for Global Symposium comprising of 25,000 attendees across six global events as well as 10 to 12 US Summit events. • Led time lines for hotel launches, and developed training plans for registration call centers and contingency plans for launches. -
Senior Manager, Meeting ServicesAmerican Thoracic Society Aug 2014 - May 2016New York, Ny, UsSupervised logistics for 20+ events annually and delivered onsite event support for annual meeting of 18,000 attendees. Cooperated with registration vendor to ensure flawless registration process for attendees, and developed timeline to meet all deadlines. Collaborated with partners on creation and development of onsite branding, signage, and build to ensure best possible attendee experience.Key Contributions:• Oversaw RFP selection process for several large vendors including general contractor and audio-visual companies. • Successfully negotiated hotel contracts, including focus on accommodations, food and beverage and transportation. • Orchestrated special projects, including VIP arrangements and contingency plans, provided periodic status updates and reported on developments in real time to senior management.• Headed planning, execution and delivery of all necessary tasks, budget creation, forecasting and cost negotiation. • Ensured ATS Members, attendees and staff needs were properly met within a timely manner, monitored progress, making sure that details are attended to, and work towards goals being met -
Manager, Meeting ServicesAmerican Thoracic Society Aug 2012 - Aug 2014New York, Ny, Us• Expanded role in coordinating meeting logistics and increased accountability senior management• Focus on planning, execution and delivery of all necessary tasks, anticipating deadlines and the unexpected, from the bottom up• Ensure ATS Member, attendee and staff needs are properly met and within a timely manner, monitor progress, make sure that details are attended to, and work towards goals being met• Develop and fine-tune RFP and bidding processes
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Assistant Manager, Meeting ServicesAmerican Thoracic Society Dec 2009 - Aug 2012New York, Ny, Us· Managed meeting logistics and multi-step processes involved· Coordinated special events within conferences and meetings· Ensured efficiency as to cancellations, adjustments, VIP needs, and monitoring booking levels· Worked with staff and senior management in a collaborative fashion
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Coordinator, Meeting ServicesAmerican Thoracic Society Oct 2008 - Dec 2009New York, Ny, Us· Negotiated and implement all hotel and other contracts for ATS committee meetings· Managed logistics and trouble shoot planning of events at site hotel of annual conference in San Diego for 15,000 attendees and over 90 scheduled functions events; liaise closely with hotel’s management and supervised staff· Synchronized logistics of committee meetings and special events from initial planning stages to final invoicing· Directed meeting room set-ups, audiovisual needs along with food and beverage functions· Acted as a liaison between staff and travel agent. · Develop and submit rooming lists to for transportation arrangements. · Worked to resolve any potential conflicts and staff complaints concerning performance of travel agency
Catherine (Katie) O'Hare Skills
Catherine (Katie) O'Hare Education Details
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New York Institute Of TechnologyHospitality Management -
Walt Disney World College Program
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Culinary Arts New York Institute Of TechnologyOccupational Studies
Frequently Asked Questions about Catherine (Katie) O'Hare
What is Catherine (Katie) O'Hare's role at the current company?
Catherine (Katie) O'Hare's current role is Strategic Events Manager | Collaborative Leader: Amplifying Company Culture Through Strategic Event Planning.
What is Catherine (Katie) O'Hare's email address?
Catherine (Katie) O'Hare's email address is cm****@****hoo.com
What is Catherine (Katie) O'Hare's direct phone number?
Catherine (Katie) O'Hare's direct phone number is +132130*****
What schools did Catherine (Katie) O'Hare attend?
Catherine (Katie) O'Hare attended New York Institute Of Technology, Walt Disney World College Program, Culinary Arts New York Institute Of Technology.
What skills is Catherine (Katie) O'Hare known for?
Catherine (Katie) O'Hare has skills like Hospitality, Event Management, Event Planning, Hotels, Hospitality Industry, Management, Food And Beverage, Meeting Planning, Hospitality Management, Sales, Customer Service, Convention Services.
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