Catherine Pastor Email & Phone Number

Chicago, Illinois, Us

Manage facilities, soft and hard services at 5 sites, including client headquarters.

92866 Issy Les Moulineaux Cedex 9, Fr

Dallas, Tx, Us

Bloomberg• Managed 900,000 square foot facility encompassing 30 floors at the Bloomberg NYC headquarters• Performed daily site walks of high-profile floors, studios, control rooms and pantries to ensure client satisfaction• Performed building site walks ensuring janitorial & maintenance scope are being adhered to• Planned and built annual budget, fixed and variable spend, for all NYC campus• Ensured accuracy and timely receipt of PO’s and invoices• Ensured capital projects were managed within scope and budget. Advised of scope creep immediately• Carefully tracked all work orders and preventative maintenance tickets using Bloomberg SDSK and STWK work order system• Managed on-site Trades & contractors addressing all maintenance issues and site projects• Liaised with Bloomberg Facilities team to identify and address issues, requests and projects & events• Created requests for proposals, purchase orders and process referrals for vendor invoicing• Coordinated all event setup, breakdown, and acquisition of food and related services.• Trained New Hires on Bloomberg Terminal and CBRE applications

Dallas, Tx, Us

BLOOMBERG● Performed daily site walks of high-profile floors to ensure upkeep● Performed building site walks for office upkeep and for preventive and reactive maintenance needs● Navigated Bloomberg Terminal to prepare SDSK and STWK tickets for task assignments and tracking● Liaised with Bloomberg Facilities team to identify and address issues, requests and projects● Trained New Hires on Bloomberg Terminal and building site walks and CBRE applications

Dallas, Tx, Us

CREDIT SUISSE• Prepared monthly funding request• Created requisitions for purchase orders and invoice payment • Processed invoices and review for correct cost center coding• Created and managed open purchase order reports, match exceptions and accruals• Liaised with vendors on purchase orders, invoice inquiries and billing procedures• Created work orders for building services• Contract management• Managed Certificate of Insurance with vendors• Researched and reviewed invoice reconciliation

New York, Ny, Us

• Provided Administrative Support to Facilities Director and Vice President, Account Manager• Created and compiled Excel workbooks for numerous projects, including merges, pivot tables, graphs, and formulas• Created and compiled PowerPoint presentations• Handled New Hire, onboarding and termination paperwork• Liaison for Human Resources announcements, inquiries and direction for Facilities team• Created and managed occupancy reports• Compiled FM Global reports and arranged for follow-up by Facilities team• Aided the entire Portfolio’s completion of monthly mandatory training

Miami, Florida, Us

● Managed Reception staff; ensured all floors were covered with Reception and Service Center assistance ● Prepared company expenses for Accounts Payable processing ● Processed and prepared new hire workstations and offices for both NY and CT offices ● Maintained 4 floors of office space: addressed and targeted HVAC, Security, electrical and plumbing issues; assessed the problem and placed service calls to building engineers and contractors ● Organized and supervised office moves, maintenace and construction projects ● Addressed office inquiries and concerns ● Assisted with setup and participated in company events ● Covered Reception desks; booked conference rooms for client meetings, greeted and seated guests, answered phones, reserved workspaces for visiting employees ● Interviewed and trained new hires on Reception team, created Reception guide ● Maintained employee gym memberships; new enrollments, renewals, and cancellations ● Created and maintained Seamless accounts for employees ● Printed new hires for FINRA

Miami, Florida, Us

● Floated daily to cover 3 Reception desks ● Greeted and seated guests ● Maintained conference rooms and equipment ● Booked conference rooms for internal and client meetings ● Answered and directed calls ● Maintained and ordered supplies for all office supply rooms ● Received and distributed incoming Fed Ex, UPS, USPS packages ● Prepared outgoing packages for FedEx shipments and messenger requests