Cathy Colclasure Email & Phone Number

San Diego, California, United States

Under the direction of the President & CEO, the Executive Administrative Assistant serves to execute,assist and ensure the office and administrative functions of the President & CEO and SeniorManagement Team are performed on time and at the highest standards.Assistant to the President & CEO• Manage the Executive Office functions of the Institution• Maintain and assist the CEO in scheduling meetings• Answer and return calls, prepare correspondence and maintain Administrative files inaccordance with institutional document retention guidelines• Schedule travel• Assist CEO in Board of Trustee Stewardship including Board meeting scheduling andtranscription and summation of meeting minutes.Payroll Preparation & HR• Preparation and submission of bi-monthly payroll.• Assist CEO in research of employee related HR issuesMaintenance of Accounting & Administration Files• Receive, scan and file AP and AR files and provide to Bookkeeper/Accountant• Enter AP, AR and deposits into Quickbook Online• Oversee the timely submission of Employee company credit card receipts• Assist in the filing of annual County property tax reports

Del Mar, California, United States

Serve as Assistant Supervisor in the County Fair’s Concessions Division for the annual San Diego County Fair at the Del Mar Fairgrounds, which attracts over a million visitors during its yearly three-week run.Manage oversight and review of all Fair vendors, with an excess of over 500 applicants and over 300 approved.Assign housing to Fair vendors and their employees, as needed, for the four weeks of the Fair’s duration.Confirm vendor insurance, proper amounts, and necessary dates of coverage. Prepare vendor contracts, invoice booth fees, and collect and record payments.Create badging credentials for all vendors and their hundreds of employees.Issue violation citations to vendors failing to comply with California and Fair guidelines.Mediate disputes among Fair vendors and other personnel, as required.

La Jolla, Ca

In this position, I served the President and CEO of La Jolla Development Group in several roles, including: Executive and administrative assistance;Procuring financing;Management of dozens of company properties;Oversight of property renovations in Las Vegas, NV; Bookkeeping;Working closely with the acquisition and legal teams of the company to facilitate their effectiveness.La Jolla Development Group is a real estate holding company engaged in the acquisition and development of properties for sales and rental, property management and renovation, leasing and sales of both commercial and residential properties in California, and seeking investment opportunities throughout the United States.

Santee, Ca

In this position, my responsibilities included:Serving as Administrative Assistant to the Sales Department; Answering directly to and assisting the Owner of company;Collaborating with the sales department in designing and compiling telecommunication bids for NEC, ShoreTel, Avaya, and other major telecommunications equipment providers.

San Diego, California, United States

In this position, I served as Executive Assistant to the President of ATEL Communications, Inc., in San Diego. I performed numerous functions on behalf of the company and its President, including: Using technical computer programs to prepare bids, often with hundreds of telephone and digital elements that needed to be coordinated;Assisting the President in setting and keeping his schedule and in performing his daily tasks; Attending client meetings with the President; Coordinating installation and service appointments with IT personnel for IP telecommunications systems; Supporting the company’s sales staff with information from manufacturers and bid-preparation; Establishing the company’s on-line presence through writing and publishing blogs on the company’s website and Twitter.

La Jolla, Ca

In this position, I served as Administrative Executive and Office Manager for the California branch of Heritage Funding Group, an investment company headquartered in Florida. I held this position in the La Jolla office, as it grew in complexity and responsibility, for approximately ten years.In essence, I oversaw and administrated the California operations for this company. In this position, I provided administrative support for the entire office and coordinated communications between management in Florida and La Jolla and was responsible for the oversight and communication of confidential corporate and personal venture capital matters. I oversaw the calculation and payment of commissions to a dozen NASD brokers employed by ICR Financial Center, Inc. I calculated and kept detailed records of monthly and annual interest payments due to some 200 investors, maintained calendars and executive schedules, and redacted written and electronic communications on behalf of executives and the company in general, including sales and marketing letters and brochures.Additionally, I supported sales on behalf of the ICR Financial Center brokers and conducted customer relations with company clients via telephone, email, and hard-copy communications. I handled all aspects of company administration within that office.During my decade in that office I also demonstrated my ability to multitask on numerous concurrent projects. For several years I performed the above activities not only for Heritage Funding Group but also simultaneously for The Real Estate Fund, LLC (another Florida-based company).

La Jolla, Ca

In my position with International Film Group, my responsibilities included:Assisting in writing and editing of private placement memoranda and contracts for film productions;Attending numerous film festivals and international film markets, negotiating distribution deals;Working with film distribution companies from around the world to facilitate the highly detailed and technical tasks involved in the preparation, delivery, and distribution of films worldwide;Processing private investor paperwork and acting as liaison with investors; Overseeing quality control of sound elements for film and TV productions; Tracking film licensing internationally to insure compliance with contracts;Administering accounts payable and accounts receivable for the corporation.

Business Administration And Management, General

High School Diploma