Cathy Fleming Email & Phone Number

Edgewater, Md

I currently work as Executive Assistant for a Serial Entrepreneur, Business Owner and Real Estate Investor & Developer based in Annapolis, MD. We specialize in the acquisition, development, management and leasing of investment real estate in MD, FL and DE. Our assets include car washes, restaurants, shopping centers, automotive centers, gift stores, student housing, and a well-established Marina, among other assets.

Columbia, Md

Responsible for providing support for staffing as well as to senior level administrative support to the Cyber & Data Solutions division. Main duty is to assist in achieving the staffing goals of the organization, which includes RAMP administration, resume formatting, proposal support, creating and publishing monthly newsletters and supporting program management community events.

Columbia, Md

Assistant Staffing Manager required to achieve the staffing goals of the organization by managing existing personnel for career growth; building and maintaining a candidate pool for staffing current programs and proposal efforts; managing open positions across the division. RAMP (Resource Allocation and Management Portal) Administrator• Reconciled RAMP with openings and closings.• Submitted candidates into RAMP once approved by the company by:o Created and formatted candidate's street resumes into company resumes, candidate folders/profiles, moved folders/profiles to shared drive.o Put candidates identified for submission into the appropriate program/contract template.• Consistently provided quality customer service by filling clients’ job orders in a timely manner with qualified, professional staff. Proposal Support• Created skills matrixes.• Reformatted/edited resumes to ensure compliance with labor category descriptions.• Contacted employees, as needed, to verify skills were compliant.ADMINISTRATIVESupport for division’s senior level employees (Sr. VP, VP of BD, Division VP, PMs, etc.) and on-site (21) and off-site (90) employees.• Managed all office operations and facility requirements (moves, purchases, repairs)• Produced monthly divisional newsletter - developed fresh ideas, gathered/verified information; wrote concise and engaging articles within tight deadlines; edited, organized and arranged the design and layout.FINANCE/ACCOUNTING Timesheet Administrator• Worked closely with Contracts, Project Control and PMs to monitor the correct charging of time by project personnel in Deltek T&E system against customer systems.• Entered, approved and submitted changes/corrections for employees in system.• Entered time, submitted for approvals, made necessary changes and corrections for employees on contract to Lockheed Martin, in LM’s VIP timekeeping system as well as for employees on contract to Oracle into their Cleats timekeeping system.

Largo/Crofton/Annapolis Junction/Columbia, Md

Provided high level of administrative support to CEO, CFO, VPs, PMs, and BOD in a company of 1600 employees.• Managed corporate office operations and facility requirements - negotiated costs and agreements for purchases, equipment, vendors, moves, building consolidations, buildouts, etc.• Creator/Publisher of monthly newsletter and technical reports, per contract.• Planned and executed all employee events (venue, logistics, etc.).• Managed all corporate affiliations/memberships, i.e., FMA, AFCEA, POC, etc.• Handled all travel - requests, approvals, expense reports, coding, routing, reconciliations, etc.• Created and/or revised/updated employee forms, i.e., travel, emergency contact, etc. • Assisted in creating Cyber Division’s Travel Procedures and FAQs.• Implemented numerous cost saving initiatives realizing savings of tens of thousands of dollars.• Assisted and supported transitioning newly acquired companies, their executives and new BOD.• Responsible for Board of Directors and all Committees: compensation, travel, minutes, agendas, etc. • Corporate Administrator for: Dunn & Bradstreet, State Business Licenses, All Corporate records (Articles of Incorporation, Amendments, Annual Reports, Mergers and Acquisitions, Stock Certificates, Employee Employment Agreements, BOD minutes, agendas, licenses, etc.)• Administrator of ESSOP and 401k plans – enrollments, payouts, statements, transitioning funds, etc.• Played an integral role in due diligence preparation for several M&As as well as an IPO.

Provided high level of administrative support to CEO, CFO, VPs, PMs, and BOD in a company of 1600 employees.• Managed corporate office operations and facility requirements - negotiated costs and agreements for purchases, moves, building consolidations, buildouts, etc.• Creator/Publisher of monthly newsletter and of monthly/quarterly technical reports, per contract.• Planned and executed all employee events for up to 1600 employees (venue, logistics, etc.).• Managed all corporate affiliations/memberships, i.e., FMA, AFCEA, Potomac Officers Club, etc.• Handled all company travel - requests, approvals, expense reports, coding, routing, reconciliations, etc.• Created or revised/updated many employee forms, i.e., travel, emergency contact, etc. • Assisted in creating Cyber Division’s Travel Procedures and FAQs.• Implemented numerous cost saving initiatives realizing savings of tens of thousands of dollars.• Assisted and supported transitioning newly acquired companies, their executives and a new BOD.• Responsible for Board of Directors and all Committees: compensation, travel, minutes, agendas, etc. • Corporate Administrator for: Dunn & Bradstreet, State Business Licenses, All Corporate records (Articles of Incorporation, Amendments, Annual Reports, Mergers and Acquisitions, Stock Certificates, Employee Employment Agreements, BOD minutes, agendas, licenses, etc.)• Administrator of ESSOP and 401k plans – enrollments, payouts, statements, and transitioning funds, etc.• Played an integral role in due diligence preparation for several M&As as well as an IPO.

Landover, Md

Coordinating travel for employees on contracts at NRL and APL as well as corporate travel. Ensured authorization was attained and followed up with reconciliation of expenses.

Landover, Md

• Administrator of ESSOP and 401k plans – Enrollment, Payouts, Statements, etc.• Responsible for all building and office matters.• Implemented numerous cost saving initiatives, i.e., renegotiated all office vendor contracts (copiers, mail equipment, HVAC, maintenance) realizing savings of tens of thousands of dollars.• Played a large role in the transition of moving our ESSOP funds from one provider to another.

Business

High School, Business