Cathy Mayo Email and Phone Number

• Maintain all financial records, including income and expenses.• Pay bills and balance bank accounts.• Process bi-monthly payroll, file all necessary reports, and pay associated payroll taxes.• Prepare monthly financial reports.• Assist with annual budget and audit.• Transitioned to a new accounting system in January 2018.• Implemented direct deposit for staff in April 2020.

• Admin for managing employees, credit card processing and portals. • Prepare and distribute daily and monthly collections report.• Set up all new customer accounts, including charge, cod, strategic accounts and portals. Maintain all customer maintenance including credit limits, payment terms, document processing methods by mail, email, fax.• Manage accounting email.• Daily processing, application and reconciliation of credit card, ACH, ETF and checks payments. • Run AR… Show more • Admin for managing employees, credit card processing and portals. • Prepare and distribute daily and monthly collections report.• Set up all new customer accounts, including charge, cod, strategic accounts and portals. Maintain all customer maintenance including credit limits, payment terms, document processing methods by mail, email, fax.• Manage accounting email.• Daily processing, application and reconciliation of credit card, ACH, ETF and checks payments. • Run AR invoices and distribute.• Monitor account aging daily (30+, 60+, 90+, 120+). Contact to collect on past due accounts. • Manage customer credits to make sure they are used or paid.• Train staff. Work with them for needed revisions, corrections and adjustments to ensure correct billing for customers. • Notify appropriate parties of customer account discrepancies and work to resolve issues.• Facilitate check distribution process by reviewing invoices to be paid, matching to check register. Voided returned and missing checks. • Reconcile cash over/short, accounts receivables and payables, unapplied cash and cashbox.• Verify sales tax exemption documentation.• Manage fixed assets - insurance for all buildings and autos, gas cards and pike pass for company vehicles. Reconcile to general ledger. • Write off bad debt accounts. Review current balances weekly. Contact for payment or payment plan. Send accounts to collections attorney and communicate regarding demand letters, suits filed and judgements from court. • Prepare and enter journal entries.• Complete month end processes.• Performed special analysis for controller. Show less

• Analyze, record, and reconcile gas sales for Texas and OK leases by booking sales volumes, prices and transportation deductions.• Investigate differences and resolved associated issues.• Maintain division of interests for assigned wells.• Prepare journal entries.• Review gas balancing worksheets to accurately ensure matching with distributions. • Analyze and resolve accounts receivable and not distributed account balances.• Provide information to reporting accountants… Show more • Analyze, record, and reconcile gas sales for Texas and OK leases by booking sales volumes, prices and transportation deductions.• Investigate differences and resolved associated issues.• Maintain division of interests for assigned wells.• Prepare journal entries.• Review gas balancing worksheets to accurately ensure matching with distributions. • Analyze and resolve accounts receivable and not distributed account balances.• Provide information to reporting accountants in order to make revisions and/or adjustments to correct distributions and decimal changes. • Facilitate check distribution process by monitoring check printing, pulling requested checks to be signed and/or given to requestors, double checking the checks processed with the master check register, and mailing all printed checks and netted statements.• Notify appropriate parties of payout and balancing issues.• Reconciled accounts receivable withholding, oil and gas payable, foreign owner tax withholding payable, pipeline imbalances and federal backup withholding account balances.• Meet all client commitments. Show less

• Prepared and distributed Alaska sales allocation to revenue accounts.• Recorded and verified revenue, transportation and tax deductions, gas balancing, and royalties. • Processed journal entries and associated account reconciliations.• Completed projects in association with client contract requirements for marketing Alaskan gas ensuring timely completion of deliverables to the client.• Analyzed, recorded, and reconciled gas sales for Texas and New Mexico pipelines by… Show more • Prepared and distributed Alaska sales allocation to revenue accounts.• Recorded and verified revenue, transportation and tax deductions, gas balancing, and royalties. • Processed journal entries and associated account reconciliations.• Completed projects in association with client contract requirements for marketing Alaskan gas ensuring timely completion of deliverables to the client.• Analyzed, recorded, and reconciled gas sales for Texas and New Mexico pipelines by booking sales volumes, prices and transportation deductions.• Verified and paid vendor invoices.• Reconciled accounts payable, accounts receivable, and inventory account balances.• Met all client commitments.• Analyzed, recorded, and verified gas revenue for offshore leases, distributed funds to lease owners and MMS, and tracked gas balancing. • Researched, reconciled, and processed prior period adjustments• Booked gas revenue for Colorado leases, distributed funds to lease owners and Southern Ute Indian Tribes. • Researched and reconciled, and processed prior period adjustments.• Assisted in transition of acquired Vastar gas leases to SAP and performed unit to tract lease consolidations in BP/Vastar legal entity project which streamlined over 150 lease recordings.• Collected and analyzed complex intercompany transactions for the Red Cedar treating sites which resulted in a more efficient and organized reconciling and account clearing process.• Recorded gas revenue for BP offshore leases, distributed funds to lease owners and MMS.• Researched, reconciled, and processed prior period adjustments.• Transitioned all offshore lease recordings to Houston and trained accounting staff on processes. Show less