Catlin Phillips Email & Phone Number

Chicago, Il, Us

Greater Chicago Area

Prepare all production work associated with executing a search assignment from start to finish, including qualifications packages for potential new searches, proposal and confirmation letters, position specifications, target lists, progress reports, candidate presentations, reference reports, closeout letters and candidate/client correspondence.Assist in the development of the search strategy, including construction of company target lists, researching of candidate profiles and matching necessary competencies to executive experience, drawing from internal, external and contracted resources. Work closely with clients to schedule candidates for interviews, including assistance with hotel reservations, air travel, directions, etc. Ensure that clients are properly billed in accordance with any special terms; monitor accounts receivables; review monthly client billing worksheets and consultant corporate card statements for charges to be allocated to relevant searches. Manage/maintain consultants calendar and coordinate trip schedules. Provide assistance with additional office responsibilities, including supporting multiple consultants, IT liaison/trainer, document proofreading/quality assurance, client meeting preparation, EA mentor, special office projects, social functions and any other tasks identified by the office Administrative Manager on an ad-hoc basis.Proactively manage projects to ensure smooth and high-quality outcomes while working on multiple assignments with differing priorities and abbreviated timelines that involve team members with varying communication and execution styles. Maintain flexibility to meet the changing demands and deadlines by identifying early warning signs of potential non-delivery, troubleshooting and requesting help, if needed. Regularly communicating with team members (colleagues, clients, candidates) regarding expectations, deadlines and project status via face-to-face meetings, conference calls and e-mails.

Greater Chicago Area

Comprehensively coordinated across all association meetings and events. Financial management of all events, including Annual Conference, monthly National Training programs and Executive Board Meetings. Negotiated vendor contracts (i.e., venues, hotels, ground transportation, entertainment, decor, etc.). Prepared program specifications (menus, setup, AV, etc.). Managed program payment schedule, including the facilitation of all invoices to/from vendors. Managed the development of invites, event signage and event layout. Ensured internal database for all events were 100% up to date. Infused customized, out-of-the box ideas and solutions in planning and on-site. Managed and utilized a program timeline and met deadlines accordingly.On-site event management and execution.