Catherine Phillips Email & Phone Number

Portland, Or, Us

Portland, Oregon, United States

Managing IT assets and consolidating all the software billing and renewals for Vigor is a great responsibility, and I am grateful that this position was created for me. In conjunction with the management team, I have lowered our costs while maintaining a fantastic array of tools for all of Vigor. This will be where I will complete my career and I plan to retire from Vigor. I have been incredibly blessed in my career, working for some of the most amazing government agencies and innovative corporations in the world, NASA, Microsoft, Intel, SLAC, Dell, BPA, SMUD, etc. Additionally, the people I have worked with have shaped my life in the extraordinary ways, and given me the greatest professional relationships and friendships of my life. Not the least of which has been Vigor. I am happy here with the mission and vision of Vigor. Proud to work for an organization that truly cares for their staff and their community in ways that enrich the lives of all involved.

Portland, Oregon Metropolitan Area

As part of our document solution across all of Vigor's sites in the PNW, I will be coordinating and creating SharePoint sites for our partners in the business. Providing them with workflows, and document control to make their jobs simpler and allowing automations to get the job done.

Clackamas County, Oregon, United States

Same as the previous, just moved into a regular position with Vigor and no longer a contractor.

Clackamas, Or

Working for a vast shipbuilding manufacturer with large manufacturing/repair contracts across marine, aerospace, and defense feels like such a next step in my amazing career. Part Asset management, logistical coordinator, administrative assistant, data entry technician, project coordinator, and technical writer. With the help and understanding of my amazing manager and the astounding technical staff (who are a wonderful group of people); this time of Covid has still seen growth in my position and vast changes to my role. I am very grateful that I'll be working with such an intelligent and hard working group of people. Covid has caused the extension of my 90 day contract, to nearly 7 months now. But working from home and in the office at times I still feel truly happy and lucky to be working with these these great people and this thoughtful organization, Vigor Industrial, LLC.

Home

Taking calls for orders, issues with membership card points and rewards, issues with shipping, questions about products, questions about processes, store location, product location, shipping/delivery options, Hallmark Policy questions, retailer feedback, & more.

Portland, Oregon Area

Looking to find my "work home", where I can apply my skills, experience and love of helping others to a team and a company. I have experience across a number of administrative positions that allows me the capacity to lend a hand almost anywhere. I have over 15 years of supporting C-level executives for major companies, and 10 years plus supporting staff and executives within non-profit organizations. Let me be the one to help your organization work on what's big, by taking on the devil in the detail work.

Vancouver, Washington

Providing executive assistant services to two managers of Transmission Planning (TPO/TPL), Calendaring, SharePoint, Event Management, Expenses for supervisors and staff (about 35 total), documentation, presentations, phones, & ePerformance data entry for staff of about 35. Other duties, special projects at times. Some project coordination and management of smaller projects. Some coverage of Transmission Planning VP, to cover for Executive Assistant. Recognition events special projects for staff, other duties as assigned.

Portland, Oregon Area

Coverage for 2 Labor Relations Managers in the middle of contract negotiations, very heavy documentation of approximately 1000 labor complaints weekly to review, code, provide data entry into 2 separate databases, and separation for each manager. Phones, very heavy filing, receptionist duties, management of 2 part-time clerks. Some Excel and PowerPoint presentations, SharePoint, other duties as assigned.

Portland, Oregon Area

Executive Assistant to President and VP, assist with bid writing, insurance, on/off boarding, spreadsheets, presentations, reports, meetings and event management. HR assistance as needed. Ad hoc reports and duties as needed for operations.

Portland, Oregon Area

Coverage for Sr. Manager and 2 managers in the resourcing division of manufacturing for Intel. Very heavy international travel, phones, calendar, presentations. Assistance with physical move of 400 staff members. Admin meetings, database entry (Access), expenses, meetings and meeting minutes, other duties as assigned.

It Finance

Worked as an executive assistant for an Executive Director and VP in IT Finance for Kaiser Permanente. Nicest people to work with, and a great company that is doing wonderful work for other people. Support for 2 divisions of staff and coverage of the entire executive team of 6 (to include the CFO) for national IT Services at times. Calendaring, special events, special projects, SharePoint, "go-to' person for all Microsoft Office products and Office 365 Ambassador to the national multi-locale team of 150.

San Francisco Bay Area

Event Planning & Management; departmental communications across the internal HUB, SharePoint designer/manager for department, Wiki updates and page creation as needed. Events include but are not limited to: employee appreciation, leadership training/meeting coordination, employee health, IT compliance training, assistiance to employees with technical software issues (i.e.upgrades, software usage/training). Provide assistance to executive administrative team as needed for backup. A/V setup of equipment, presentations/training of SharePoint for other department staff as requested.

San Francisco Bay Area

Provide sole administrative support to a Microsoft Data Center with over 100 employees, the Delivery Managers and Operations Management. Generate various reports, updates and forms in the MS Office Suite, MS Project and SharePoint, take meeting minutes, craft slide shows, event coordinator, training coordination/creation/tracking, some soft skills training, updates for PMO, and on-boarding for new hires. Assist the ASM/Training Manager with document/procedure creation, and diverse projects and training planning. Calendar events and meetings. On the training committee to drive new processes to improve efficiency and team commitment. Morale consultant. HR consultation regarding best practices. Place conference calls and head live meetings with corporate offices and global entities. Create budget for and order supplies. Assist Operations Manager with capital asset budget. Assisted in creating the assessment tests for new hires. Research new processes, and disseminate information to team, other duties as assigned.

San Jose

Provide calendar, phone, copy, meeting management for an array of 18 executive consultants for PWC executive offices on the 17th floor. Reception and database management of contacts with executive staff. Some presentation work. Coverage for executive assistant out on medical leave.

San Francisco Bay Area

Provide administrative assistance to the User Research Administration. Assist users in gaining entry to the facility for experiments and research, gather training data, assist users with training, and provide customer service for users, scientists and teachers from all over the globe. Database entry and maintenance, heavy email correspondence. Safety training direction and provision through multiple systems. Other duties as assigned.

San Francisco Bay Area

Provide internet updates on the transition website, create dashboards, answer phones, participate in crisis calls, and provide email updates for staff and executives on the global transition of Sun's internal operating system. Provide 24/7 office support working 12-14 hour shifts for coverage during transition testing and production go-live. Present reports; create meeting notes, extensive use of HTML, Java, and Thunderbird to communicate to staff. Provide support to management.

San Francisco Bay Area

Duties include: Contract administration tasks, complex document creation, spreadsheet updates and creation, create correspondence via MS Word, and large distribution lists and personalized emails for a variety of clients and personnel, personnel issues as required, travel arrangements for over 150 personnel, answer phones, teleconferences, arrange and schedule calendars for program manager, director's, and task area managers. Heavy database administration. Provide complex reports on a variety of tasks monthly, and summarize monthly reports to corporate headquarters, HR issues as needed, to include pre-screening candidates, and arranging interviews with a variety of personnel.

Answer phones, invoicing for telephony and FedEx, PowerPoint presentations, HR assistance for recruitment database and HR manager's mail. Create Access databases, Excel spreadsheets, assist accounting associate with vendor billing, maintain company directory, greet visitors, and assist with events as needed.

On a temporary two month assignment, I was responsible to answer phones, direct calls, mass mailings, mail merge, assist with PowerPoint presentations, create correspondence, filing, faxing, inventory, cash register, process payments, assist with Market Recovery, assist with verifying dues payments from contractors, and survey tabulations.

Sacramento, California Area

Working with the manager and staff of the Safety, Health and Environmental Services group, I was responsible for taking calls for the safety emergency line, setting up rooms, providing scheduling for all safety training for 2000+ employees (SAP), scheduling appointments for the Ergonomist, taking care of the calendars for the manager and various SHE Specialists, mass mailings for recruitment, created PowerPoint presentations for various staff members for the Executive staff, all clerical duties for the hazardous materials group (to include PCB reports in Access and Excel for the federal government, typing letters and tax forms, creating binders for disaster recovery for hazardous materials (12+ sites), greeter for all external and internal customers, backup for all accident reporting (i.e. OSHA log, reports for executive management). Responsible for file room and safety/environmental library, air quality reports, mail, copies, faxing, taking and transcribing notes at meetings, special reports and databases, time entry for 12+ employees in SAP, scheduling in SAP for hazardous materials workgroup (Work Management Module). Assisted in 4 Co-generation plant building projects to include engineering changes to documents/layouts, project management and reports to staff/contractors/board of directors/public.

Sacramento, California Area

Supervisor/Lead for 6 TSR's, answer calls for main line to include outages, answer help desk and assist internal customers. Responsible in the phone switch and voicemail ("Phonemail") system to make moves, additions, and changes in the Siemens/Rolm Mod 10 and Mod 70's at 8 sites. All voicemail for 2000+ employees. All telephone billing management for SMUD, to include T1 lines, pagers, cellular, POT's lines. Clerical duties to include; typing correspondence, creating reports, attending meetings and taking notes, filing, copies, etc. Back up for Supervisor (when on vacation). Scheduling for 6 TSR's. Overtime as required (up to 270+ hours per year). SMUD policies and procedures information translated to staff.

Sacramento, California Area

Answer 611 calls, take repair reports, schedule appointments or assist in the correction of telephone problems for residential and small business customers for all Northern CA Pacific Bell lines, and statewide after 6 pm. Worked on the graveyard shift taking calls directed to a supervisor from within 3 months of working for the company until I left. Reports for management as required.

San Francisco Bay Area

Data entry of all University of CA employee's into the union database. Lead assistant to the Executive Director, scheduling appointments, assisting with contract language, answering phones, created a full filing system for the office.Assisting union rep's with scheduling, time entry, copies, typing letters and reports, scheduling travel (12 representatives). Creating packets for symposiums and conventions for in excess of 400 employees at a time, assisting with their travel arrangements to include booking sleeping and conference rooms and dining arrangements. Answer phone, assist the bookkeeper in budget preparation. MAC experience.

Sacramento, California Area

Started as a Clerk I assisting with Outpatient Medical Billing along with 2 other clerks and the Sr. Patient Biller. As the Sr. Patient Biller flowed into another opportunity I was promoted into the position and due to some process changes I made was able to set up the accounts process to be able to complete the work myself. Approximately 9k outpatient visits per month, pre-billing cycle and billing on tape.

Sacramento, California Area

Collection agent for past due customer accounts, approximately 300 per month. Skip tracing, account investigation, customer assistance with budgeting and billing adjustments, was in the top 10 collection agents for all but 2 months of my tenure. Was in the top 5 all but one month. Various awards received for excellence in investigation, and customer service.

Diploma, General Studies, 3.8 Gpa

Activities and Societies: Choir - sang in the Nutcracker ballet with the San Francisco Symphony. Library Assistant - Was asked to read new.

Business Administration & General Studies

While I did not graduate, my time at Delta provided me with a life long love of learning. I am very grateful for the opportunities they.

Certification, Administrative Assistant And Secretarial Science, General, Pass

Secretarial Sciences courses: Calendaring, Messages, Phone Etiquette, Dictation and Stenography, Time Management, Typing, Business.