Carolyn Swift Email & Phone Number

Ottawa, Canada Area

Ottawa, Canada Area

Provided Facilities Operations Management for the Ottawa office as well as Regional financial analysis and reporting and lease administration for 12 Canadian offices and Executive Assistant to Senior Vice President by providing support with confidential and sensitive information. • Managed all daily facilities/operational activities, including supervising staff, ensuring priorities were addressed.• Performed effectively as Executive Assistant to Senior Vice President by providing… Show more Provided Facilities Operations Management for the Ottawa office as well as Regional financial analysis and reporting and lease administration for 12 Canadian offices and Executive Assistant to Senior Vice President by providing support with confidential and sensitive information. • Managed all daily facilities/operational activities, including supervising staff, ensuring priorities were addressed.• Performed effectively as Executive Assistant to Senior Vice President by providing support with confidential and sensitive information, presentations, graphs, letters, managing Outlook calendar, scheduling appointments and meetings; prepared and coordinated weekly and monthly management reports; coordinated logistics for and managed Professional/ Conference Registrations; arranged all travel and prepared expense reports; conducted Web searches.• Organized corporate meetings and team building events that contributed to positive office morale.• Contributed to the annual business planning function and produced monthly/quarterly forecasts, including the analysis and reconciliation of variances. • Managed Canadian Office lease payments and Operations / Tax Reconciliations.• Managed procurement of furniture, equipment and office supplies while ensuring best value and processed Accounts Payable in a timely manner, avoiding interest charges.• Managed SharePoint Site, providing up-to-date information in an easy to access fashion.• Member of the Health and Safety and First Aid Team Show less

Ottawa, Canada Area

Managed all daily facilities and operational activities, Primary interface with landlord. • Managed construction of a secure room in local office that met government requirements.• Managed office expansion/renovation. Project entailed design, logistics, coordination with third party vendors, while maintaining close supervision of the project. Coordinated furniture and telecommunications requirements with movers, Telecom Company, and Corporate Real Estate Department. Project was… Show more Managed all daily facilities and operational activities, Primary interface with landlord. • Managed construction of a secure room in local office that met government requirements.• Managed office expansion/renovation. Project entailed design, logistics, coordination with third party vendors, while maintaining close supervision of the project. Coordinated furniture and telecommunications requirements with movers, Telecom Company, and Corporate Real Estate Department. Project was completed in two phases to accommodate 30 staff.• Managed many of the financial functions including procurement, accounts payable, budget planning and office facilities budget ensuring accuracy and timely processing.• Managed SharePoint site and communicated procedures for use by employees.• Organized staff functions that met objectives for well-planned educational and team building events. • Conducted New Employee Orientations and promoted Health and Safety Awareness as Office Safety Coordinator, having achieved results of 0 incident reports nationwide.• Created Front Office Initial Response Instructions for Emergency planning that complied with corporate policies.• Promoted office greening and influenced landlord to provide a battery recycling program for the building. Show less

Ottawa, Canada Area

•Performed successfully as Facilities Operations Lead for the Ottawa office managing operational activities, resulting in a promotion to Operations Manager.•Arranged travel for 30 staff while ensuring best value within budget and keeping within corporate standards.•Assisted with the editing and production of reports and proposals ensuring they were completed within the deadlines•Records Management, storing, arranging, indexing records•Served as a liaison for Corporate Travel… Show more •Performed successfully as Facilities Operations Lead for the Ottawa office managing operational activities, resulting in a promotion to Operations Manager.•Arranged travel for 30 staff while ensuring best value within budget and keeping within corporate standards.•Assisted with the editing and production of reports and proposals ensuring they were completed within the deadlines•Records Management, storing, arranging, indexing records•Served as a liaison for Corporate Travel Manager who met with hotel Sales Managers to view their properties for potential business.•Improved parking issues with staff and implemented a better payment system.•Influenced landlord to conduct yearly fire drills. Show less

Ottawa, Canada Area

•Reception•Primary interface with landlord•Conduct New Employee Orientations•Accounts Payable•Expense Reports•Arrange travel for 30 staff•Order supplies•Report and Proposal Production•Mail and Courier•Records Management•Organize Staff Meetings

Ottawa, Canada Area

Data Entry of Tax Returns and Corporate T4’s