C. Dawn Brown Email & Phone Number

Houston, Texas, United States

• Create new project in CRM/MicroSoft Dynamics• Order/Update Certificate of Insurance• Schedule and attend meetings (Hand off Calls, Award Calls, Install Team Calls, Customer Installation etc.)• Schedule team for site specific training and badge requirements• Communicate with customer’s site contact to schedule site assessments• Work with engineering on drawings (FIU / IFA / IFC / As Builts)• Address contingencies: Roofer / Warranties / Drawings stamped and signed / Landlord requests• Complete BOM / Estimate / Work Order / Execution Plan• Send customer the Estimate, Drawings & Execution Plan for customer and landlord approvals• Coordinate / schedule installation• Send start-up email to customer with install details and installer team’s certificates• Enter PO’s for material in Solomon• Coordinate with KEE Safety (parent company) on schedule of deliveries• Book travel for team (flight, rental truck and hotel)• Order rental equipment (boom / forklift) - enter PO in Solomon and send to vendor• Create job books with construction drawings• Complete the closeouts• Process Task List Reporting – keep job notes on each project updated• Manage and schedule the training of the Installation Team• Payroll – enter time and expenses for the install team (15 installers)• New hire set-up / assign PPE• Using DISA to schedule drug screens (pre-employment / random / incident) and background checks• Assist in the planning of all events (quarterly reviews / 25th Anniversary / employee potlucks / Christmas party)• Member of the Safety Committee – assisting with audits • Order office supplies

Houston, Texas, United States

Houston, Texas, United States

Executive Assistant for the Vice President of Operations with a comfort working with C-level and senior management and recognized for the ability to maintain confidentiality and be discreet. Experienced leader, supervisor and team lead on various projects such as print reduction, SharePoint site management, office assignments and moves. Assisting the Human Resources, Health & Safety, Finance and IT departments with their administrative needs. Notary Public that handles confidential/sensitive information, manage Vice President’s calendar, emails, phone calls, in-coming mail, arrange domestic and international travel and reconcile, audit and approved employee expenses and invoices. Plan, coordinate and negotiate service agreements for all meetings, conferences and special events, including venue, catering, presentations, attendees, RSVP’s, travel, lodging, activities, and transportation. Hard working, energetic, strong ethical work habits while motivating employee morale and team building. Maintaining the office, organizational charts, office schedules, office supply inventory, contacts, and email distribution lists. Works independently and collaboratively with departments, administrative assistant team and all levels of management. MANAGE• Calendars and Schedules• Emails• Calls• Visiting guests• Travel arrangements (domestic and international)• Meetings and Events• Handle confidential and sensitive information• Strategic Team Goals• Organizational Charts• Files• Office (location assignments, moves, maintenance, safety)• Charity EventsCOMMUNICATION• Correspondence• Memos• Letters• Presentations• ReportsCOLLABORATION• Senior Management• Team Members• Administrative Assistants (lead and mentor)• Other Departments• Corporate StaffTRAINING (Assist)• HR On-boarding• Safety WardenTECHNOLOGY• Microsoft Office (365)• Teams• SharePoint• DocuSign• HRIS• PeopleSoftCERTIFICATION• Notary Public

Houston, Texas, United States

Perform personal executive administrative duties to the CEO/Radio Show Host. Collaborated with radio producer and guests the schedule and agenda. Maintain CEO’s calendar and schedule. Screen calls and respond as appropriate. Draft, edit and publish reports and presentations for meetings and news releases. Maintain files, records and correspondence. Coordinate offsite meetings and door-to-door travel with detailed itinerary. Reconcile business and personal expenses and attended to business and personal errands.

Houston, Texas, United States

Provide executive administrative support to five Vice Presidents over four departments (Sr. VP, VP-Sales & Marketing, VP-Regional Sales, VP-Dealer Sales/Customer Service, VP-Engineering) maintaining schedules, calendars, emails and phone calls. Draft correspondence, presentations and reports for internal and external meetings. Reconcile expenses and audit others for approvals. Arrange travel and all aspects of offsite meetings. Data entry of sales quotes, generate purchase requisitions and assist with customer service calls. Analyze sales reports for accuracy and initiate corrective actions for discrepancies. Complete check requests for invoice payments and cash advances. Draft, log and mail material warranty letters upon completion of environmental liner installation. Member of Employee Involvement Committee hosting employee morale events.MANAGE (5 VP’s)• Calendars and Schedules• Emails• Calls• Visiting guests• Travel arrangements • Meetings and Events• Handle confidential and sensitive information• Files COMMUNICATION• Correspondence• Memos• Letters• Presentations• Customer Service Calls• Newsletter• Analyze Daily Sales Reports• AnnouncementsPROCESS• Data Entry of Sales Quotes• Purchase Requisitions• Material Warranty LettersCOLLABORATION• Senior Management• Sales & Customer Service Staff• Team Members• Dealer Sales Companies• Other Departments• Employee Involvement Committee Member (employee morale events)TECHNOLOGY• Word• Excel• PowerPoint• Publication• JDEdwards

Houston, Texas, United States

Provide executive administrative support for the Vice President and eight Regional Managers. Manage calendar, email, phone calls and AS400 messages. Review customer messages and forward to appropriate Regional Manager. Draft and edit the regional newsletter, quarterly and annual report presentations. Transcribe dictation of letters, memos and emails. Arrange all travel for the team. Coordinate and manage big offsite meetings, both local and destination for up to 250 attendees. Perform office services including equipment servicing and repairs, renewal of alarm license, contact for cleaning crew and office supply inventory.MANAGE• Calendars and Schedules• Emails• Calls• Visiting guests• Travel arrangements • Meetings and Events• Handle confidential and sensitive information• Files • Office Equipment (mail machine, copiers, fax machine)• Office Maintenance (plumbing, water, electricity, cleaning company)• Alarm Licensing and Renewals• Office & Cleaning SuppliesCOMMUNICATION• Correspondence• Memos• Letters• Presentations• Newsletter• Monthly Reports• AnnouncementsCOLLABORATION• Senior Management• Corporate Staff• Team Members• Field EmployeesTECHNOLOGY• Word• Excel• PowerPoint• Publication• AS400• Dictation Transcribing

Houston, Texas, United States

LAIDLAWPerform executive administrative support to Vice President and HSE Coordinator to the Health and Safety Manager throughout my tenure; while also handling Human Resource functions. Manage calendars, draft correspondence, reports and presentations for monthly meetings. Handle confidential information, reconcile expense reports and communicate with all levels of management. Coordinate travel and all aspects of meetings including events for employee morale. Process employment transactions, maintain HR files, hire temporary employees and supervise receptionist and mail clerk. Draft Health and Safety plans, proposals and safety statistics presentations. Conduct First Aid/CPR training, schedule employee physicals and drug tests, maintain OSHA log and worker’s compensation, also manage the safety incentive program.MANAGE• Calendars and Schedules• Emails• Calls• Visiting guests• Travel arrangements (domestic and international)• Meetings and Events• Handle confidential and sensitive information• Files (customer and employee HR)• Office (location assignments and moves)• Charity Events• HSE OSHA Log• Worker’s Comp Claims• HSE Incident Reports• HSE Safety Incentive ProgramSUPERVISE• Receptionist• Mail ClerkCOMMUNICATION• Correspondence• Memos• Letters• Presentations• HSE Monthly Statistics Reports• Health & Safety Plans• HSE Bid Prequalification Requests• HR Employee New Hire and Change forms• HR Employee Job Notifications in local newspaperCOLLABORATION• Senior Management• Corporate Staff• Team Members• Other DepartmentsTRAINING • Instructed First Aid/CPR & Blood Pathogen training to regional employees• Train the Trainer• 24 Hr HAZWOPPER• 8 Hr RefresherTECHNOLOGY• Word Perfect• Lotus 123• Word• Excel• PowerPoint• Zebra email system