Cecelia Phillips Email & Phone Number

Skilled in assimilating information from commercial real estate documents needed to identify critical data elements, the logistics of those data elements and assess discrepancies within the data in order to provide a clear, concise and accurate record of a company’s lease portfolio, in addition to offering an understanding and working knowledge of property accounting functions.Tenured member of the Lease Services division, providing lease abstracting and administration services to clients such as McDonald’s, Bank of America, Michael Kors, Carter’s, Jos. A Bank, Genuine Parts, Sony, Protective Life Insurance, Tanger, Texas Roadhouse, and Sunoco. Contributed to revenue growth for the division, with revenues exceeding more than $2M annually.*Managed quality control of new-client lease abstracting engagements and ongoing day-to-day client projects. Led one-on-one training sessions needed for internal staff education and feedback.*Developed sample abstracts and instructions for new abstracting projects, identifying critical data elements required by each client required to meet their real estate portfolio management needs, internal reporting requirements and industry compliance.*Fulfilled QC Manager role for due diligence and document discovery engagements for client acquisitions and lease abstracting projects.*Fulfilled Project Manager role for client lease abstracting and review assignments.*Interfaced with clients and internal software development group to identify specific system requirements, starting with client database customization to implementation, abstracting and through to completion and product delivery.*Abstracted client leases into CoStar Real Estate Manager cloud-based system or other real estate management systems.*Executed on-going client lease abstracting and administration needs

Lease administration, maintenance and oversight of 481 units in the West, Great Lakes and Mid-America regions.*Point person for all lease-related issues for regional personnel, landlords and lenders.*Interfaced with all personnel involved in build-to-suit leases.*Accountable for compiling files, database entry maintenance and reporting of all leases for land, building and equipment leases. *Responsible for all lease payments, operating expense payments and reconciliation, and monthly percentage rent payments.

Reported directly to General Manager on all accounting functions and lease administration.*Managed accounts payable, accounts receivable, and general ledger adjustments duties.*Reviewed financials and reported budget variances and accruals justification.*Lease abstracting and administration for 68 tenant accounts.

Greater Atlanta Area

Carter & Associates, Atlanta, GA / Lease Administrator (Carter’s management contract expired; hired directly by SunTrust)Managed all of SunTrust Bank Georgia Region properties consisting of branches, ATM’s and in-store properties comprising 3.4M SF. Lease administration, maintenance, oversight and budgeting for 453 leases either owned, leased or as a tenant.*Liaison for landlords and tenants on all lease issues.*Processed accounts payable totaling $1.9M per month and accounts receivable totaling $152,000 per month.*Multiple database entry and management of all lease information.*Executed lease negotiation and preparation of lease documents (renewals, expansions and amendments).

Greater Atlanta Area

Maintenance and oversight of 61 tenant accounts.*Processed accounts payable and accounts receivable.*Executed data entry and management of all tenant lease information.*Assistant to Property Manager.

Greater Atlanta Area

Managed all administrative functions, including lease administration, human resource, daily operations, maintenance of office equipment, support to General Manager and Engineering Manager, and supervising receptionist position.*Performed data entry and management of all leases and monthly billings for 367 tenants.*Fulfilled liaison role between regional office and property staff for all human resource issues for 33 employees. Compiled and prepared all administrative required reports.*Maintained and performed minor troubleshooting repairs on all office equipment. Responsible for ordering and maintaining all office orders.*Composed various correspondences, screened calls, opened and prioritized mail, and maintained files for General Manager and Engineering Manager. Coordinated and set-up conference rooms for meetings with food, beverages and equipment.Supervised receptionist position. *Reviewed and coded all administrative related invoices for payment processing.