Cecilia Fields Email & Phone Number

Greater Seattle Area

• Reviewed, coded and processed incoming invoices, credit card bills and expense reports• Scanned and uploaded documents for back-up purposes• Analyzed vendor statements• Processed 2 – 4 checks runs per week• Monitored sales tax and shipping address• Reconciled bank statements• Prepared monthly reports for all expenditures• Resolved vendor & department inquiries• Prepared daily bank deposits• Journal entries

Full Cycle Accounts Payable – Generated Purchase Orders, matched POs to invoices, verified employee reimbursement requests, obtained invoice approval, weekly check runs, created and maintained Invoice and PO logs, coded, copied and processed invoices, maintained vendor file maintenance from W-9 to 1099s, corresponded with vendors, responded to inquires, maintained Sarbanes Oxley compliance, corporate card and bank reconciliation.Billing – Produced monthly project activity reports and worked with the Account Managers to generate invoices. Constructed a spreadsheet to distinguish invoices paid with PO funds versus Retainer funds. Set-up new projects in Excel, Dynamics and Salesforce.Accounts Receivable – Processed payment applications, monitored Aging Report and contacted clients who had invoices more than 30 days old. Travel – Agent –Researched and booked airlines, hotels and cars for the best value, price and time wise. Relief Receptionist –Answered multi-line switchboard, greeted clients, managed incoming/outgoing mail, packages, UPS and FedEx.Miscellaneous duties – Assisted Managing Director, maintained office cleanliness and functioning utilities, ordered office supplies, lunches and IT duties i.e.– back-up tapes and assigned asset tags.