Hospitality & Workplace Services
Greater Atlanta Area
ResponsibilitiesSupport various hospitality & workplace functions at Ernst & Young, providing consistent quality, and cost-effective services. Set up Video Conferencing with meet me numbers and BT SupportUpkeep of office suppliesArrange and coordinate facilities and hospitality services for hoteling staffDirectly manage day-to-day office, hospitality, meeting or hoteling services and programsMonitor and evaluate performance of workplace, hospitality, meeting, hoteling services staff and mail room operation Maintain EY's standards in H&WSRecommend ways to improve processes and better manage expensesConfirm that all H&WS activity complies with the firm's procurement policiesReceive, log, and confirm hoteling and meeting reservationsReceived conference room requests (food, audio-visual, special requests, etc.), and confirm these and the subsequent set-upCoordinate meals for meetingsSend Inter-Office mail dailySort incoming mail Manage appropriate hoteling locker/file drawersCoordinate with vendors (including caterers, furniture rental, audio-visual equipment rental and repair, etc.) to satisfy hoteling and conference room needsReviwe and prepare invoices for approval and paymentProducevarious utilization reports for review by managementUpdate local telephone directoriesOversee the facilities work order system ,and manage service call responsivenessAssigned work requests to maintenance services staff On site contact with building management and outside vendors, on minor issues/projects related to HVAC, construction, moving, etc.Coordinated minor construction (including associated furniture, technology installations, vending services, copiers, boxes, equipment, etc.) and configuration projects. Manage and maintain floor plans and construction drawing, including "as built" drawings of the new construction and/or modifications