Scheduled appointments; Answered phones; Processed medical records; Processed prior authorizations; Build charts for new patients; Processed documents/consent forms and filed; Submitted physician orders; Processed audits per insurance request.

Prepare daily reports for management by compiling employee hours worked versus documentation submitted in order to analyze and improve productivity and performance. Maintain and monitor payroll for 20+ employees, ensuring that all time has been entered correctly and appropriate workers compensation codes have been entered; account for holiday and paid time off. Revise, edit and publish service orders to provide customers with accurate updates on services rendered. Assist with customer billing to ensure all billable parts/equipment and labor are input. Manage reports for Legal for Trade scales that have been placed back into service and send to counties in accordance with state guidelines

- Responsibilities consisted of order entry of media sales programs including digital packages and call tracking in Valpak CRM system. - Ran customer credit card and check payments daily. - Created, updated customer digital web pages through internal Valpak system. Including updating monthly online offers if needed. - Served as the first point of contact for new and existing clients and the general public, and as a gatekeeper for General Manager and Owner. - Served as administrative assistant to the Bay Area sales team which included basic office management duties such as mail, phones, office supplies, printing/scanning, and coordinating monthly sales meetings/lunches. - Ran weekly, monthly sales reports for the team. - Office filing and record management. - Special Projects as needed.

Provided Customer Service; order entry and processing. Worked closely with manufacturers to ensure delivery of product. Administrative Assistant for Natural Specialty department and Safeway; duties include promotion publication to Northern California Customers / Retailers. Maintained client proprietary systems for sales tracking and volume forecasting. New Item forms, deductions, check requests and running sales reports.

Responsible for the management of assigned client’s business in the Northern California market. Primary responsibilities include providing sales support by maintaining manufacturer promotional sales planners and tracking systems. Also responsible for updating specific manufacturer reports such as distribution tracking, pricing reports, new item tracking and special business initiative tracking and assist with special projects as needed. Lead supervisory role in the most rapid transition to new proprietary contract administration system garnishing the highest accuracy of all other tested markets. Project delegation and department wide training on new system.

Administrative support for CEO/President, COO, CFO and 7 Account representatives. Calendar management. Organized off-site and internal meetings including Holiday Company party. Acted as first point of contact to potential clients. Screen and qualify sales leads. Collection and distribution of all Insertion Orders. Maintain various company spreadsheets on daily and weekly basis, including sales pipeline, new campaigns and tracking for Print and Mail program. Expense reports, travel, purchase/check requisitions – creation, tracking and follow up. Material preparation, including presentations, media kits, CD’s and correspondence. Organized weekly company lunch. Maintained office supply orders. Equipment maintenance, including purchase of new equipment. Vendor contact. Distributed confidential information internally and externally. Phone screen new employees. Assisted Accounting with AP invoicing. Conference call set up. Created spreadsheet to track campaigns performance summary. Special projects as needed.