Celena Ramirez Email & Phone Number

Topeka, KS, US

I am Administrative Assistant to a Criminal Judge at Shawnee County Court house. I am in charge of all aspects of our division. I set hearings, enter minutes, send notice of hearings, issue warrants, create letters, handle of the needs of the Judge. I am the Judge's right hand person. I keep the function of our division flowing.

Topeka, Kansas Area

• Enter in new limited action cases in Full Court System while assigning new court hearings.
• Responsible for alias summons, citations, & military affidavits.
• Transact evictions assigns hearings
• Conclude field questions from the public

Topeka, Kansas Area

• Review and audit expense reports submitted in the WorkDay system for over 2,500 employees.
• Review expense reports for compliance to company travel and expense policy.
• Audit, inaccurate or incomplete expense reports with comments detailing needed revisions.

Topeka, Kansas Area

• Perform all check deposits, interfunds for the agency in the State Management and Accounting Reporting System (SMART).
• Prepare and enter bi-weekly payroll time sheets into the State of Kansas Sharp System.
• Enter all technician and pharmacists’ license information into Microsoft Access database software.
• Respond to questions from the general public via telephone or email concerning the Board of Pharmacy.
• Perform all travel requests, hotel reservations, and per diem for Board Members for quarterly board meetings.
• Perform monthly financials reports for the agency using Microsoft Excel Spreadsheets Software to compile reports of expenditures from the (SMART) system.

Topeka, Kansas Area

• Process all checks and credit card deposits for the agency utilizing QuickBooks.
• Maintain monthly financial statements in QuickBooks obtained from expenditures in the SOKI Interfund System and license fees.
• Initialize and process all interagency payments, Journal Vouchers, and Credit Card Receipts in the State SOKI Interfund System.
• Answer the telephone and address customer questions about Certified Public Accounting certificates and permits. Route calls to the appropriate person

Topeka, Kansas Area

• Answer the telephone and address customer questions. Route calls to the appropriate team members.
• Coordinate and reconciles accounts payable activities with purchasing function.
• Review obligation transactions, payment authorization, and timely payment for accurate recording.
• Track memberships, subscriptions, temporary staff, travel and other activities using spreadsheets.
• Prepare Journal Vouchers as need in SOKI Interfund System.
• Prepare and update procedural manuals and related instructional material.

Topeka, Kansas Area

• Prepare and enter bi-weekly payroll, time sheets, and other personnel records including: contractual benefits and wage paperwork for a division of 136 personnel.
• Perform various general clerical duties.
• Prepare and maintain records, forms, documents and reports, and transcriptions of police cases.
• Maintained office supply inventories.