Celeste Jacobs Email & Phone Number

10 Muswell Road, Bryanston, Johannesburg South

Responsibilities include, but not limited to:• Managing communication between the client, sales and campaign management teams.• Building strong, long-term client relationship and maintain frequent contact.• Managing all aspects around creative briefing from clients (requesting creative changes, new targeting, creative testing, sending screenshots etc. as well as briefing in process to the campaign management team.• Address all client queries effectively and in a timely manner or… Show more Responsibilities include, but not limited to:• Managing communication between the client, sales and campaign management teams.• Building strong, long-term client relationship and maintain frequent contact.• Managing all aspects around creative briefing from clients (requesting creative changes, new targeting, creative testing, sending screenshots etc. as well as briefing in process to the campaign management team.• Address all client queries effectively and in a timely manner or divert to the relevant person within the Media department.• Occasionally attend client status meeting or introduction meetings with the Sales Manager.• Ad-hoc spend tracking to ensure all budgets within your silo goes live and spends in full, if not, following up thereof is required.• Manage the process of on-boarding clients. • Educate and manage clients with after hour protocols.• Advising clients on best practice and providing creative specs to ensure correct creative is received and briefed ad types.• Send tracking pixels along with implementation guide to clients to implement prior to campaigns going live.• Generating of insertion orders (IO’s) for new clients budgets, sending requested IO’s to clients and ensuring signed documents are received before any media goes live.• Providing/suggesting solutions to recurring problems.• Use client feedback to improve overall client experiences.• Sending new budgets booking emails once new IO’s are signed off by client and capturing new budget into the financial system.• Following up on purchase orders (PO’s) and CI’s if applicable for invoicing. • Loading POs and CI’s into accounting system and approving for invoicing.• Integration and testing of lead generation forms into client CRM.• Manage security aspect of systems and social media platform accounts. Show less

Silver Stream Business Park, 10 Muswell Rd, Bryanston

Key responsibilities:• Administrative & secretarial support to Popimedia General Manager, Boardroom management for internal meetings – booking, catering & IT support• Financial & Billing Administrative Support, JANUS compliance• Manage travel arrangements for Executive team – flights, car hire & accommodation• Respond promptly to managers’ queries • Facilitate internal communication • Suggest more efficient ways to run the office and troubleshoot malfunctions… Show more Key responsibilities:• Administrative & secretarial support to Popimedia General Manager, Boardroom management for internal meetings – booking, catering & IT support• Financial & Billing Administrative Support, JANUS compliance• Manage travel arrangements for Executive team – flights, car hire & accommodation• Respond promptly to managers’ queries • Facilitate internal communication • Suggest more efficient ways to run the office and troubleshoot malfunctions • Organise office operations and procedures • Coordinate with IT department on office equipment • Manage contract and price negotiations with office vendors, service providers • Address employee queries regarding office management issues • Liaise with facility management vendors• Help plan in-house or off-site activities like parties, celebrations and conferences • Managing clerical/ admin staff• Day to day office management including building maintenance and admin• Meeting room status + booking management• Support Agency with the induction of new staff, including training where applicable• Management of access tags, parking bays, office keys• Health and safety Personality Profile:• Dedicated to the quality & accuracy of projects from inception to completion• Flexible, hardworking and willing to take on ad-hoc tasks and a constantly evolving job spec• Discreet/ ability to honour confidentiality• Proactive and professional • Interpersonal savvy • Resourceful and uses initiative with minimal supervision• Comfortable with working alone, or as part of a team• Emotionally mature with a calm disposition• Positive, can-do attitude• Organised and efficient• Attention to detail• Deadline orientated and results driven• Willingness to be challenged• Able to perform within a high pressured environment Show less

Melrose, Johannesburg

1. Control and maintain electronic diaries and make appointments2. Coordination of meetings and Minute taking3. Co-ordinate Internal meetings. Setting up meeting rooms, arranging parking, catering when and where needed.4. Arranging conferences and meetings with internal and external clients5. Purchasing for office & personal supplies6. Purchasing client gifts, staff gifts where and when necessary7. All travel, car hire and accommodation arrangements for entire… Show more 1. Control and maintain electronic diaries and make appointments2. Coordination of meetings and Minute taking3. Co-ordinate Internal meetings. Setting up meeting rooms, arranging parking, catering when and where needed.4. Arranging conferences and meetings with internal and external clients5. Purchasing for office & personal supplies6. Purchasing client gifts, staff gifts where and when necessary7. All travel, car hire and accommodation arrangements for entire company via booking portal8. Allocate travel costs accordingly – monthly recon’s9. Establish & maintain professional relationships with clients, friends, family & colleagues10. Spread sheets: interpretation, compilations, condensing11. Processing of Travel Expenses, Credit card Expenses, payment requisitions12. Processing of personal accounts payable 13. Correspondence with Clients, Suppliers, Staff.14. PowerPoint presentations15. Typing of minutes of meetings and keep filing updated16. Maintain filing system both electronically and manually17. Screening telephone calls, inquiries and requests, and handling them when appropriate18. Recruitment process and authorisation19. IMAC Requester - New employees and requirement20. Personal errands: car service, dry cleaning, shopping, daily lunch etc.21. Planning and coordinating personal holidays and getaways22. Being available after hours23. Other ad-hoc duties Show less

Kyalami, Johannesburg

• Responsible for general production process for the company’s magazine titles.• Creating and implementing yearly deadlines for all staff• Purchase orders, expense claim forms• Dealing with all suppliers - price scheduling, orders, deliveries• Bindery and dispatch management• Create detailed and up to date cost estimates for future projects and manage alongside project managers• Create production standards, processes and procedures where practical• Responsible for… Show more • Responsible for general production process for the company’s magazine titles.• Creating and implementing yearly deadlines for all staff• Purchase orders, expense claim forms• Dealing with all suppliers - price scheduling, orders, deliveries• Bindery and dispatch management• Create detailed and up to date cost estimates for future projects and manage alongside project managers• Create production standards, processes and procedures where practical• Responsible for general circulation and distribution management. • Guarantee regular reporting according to company / magazine objectives• Analysis of distribution and optimisation of supply• Create a distribution strategy - Develop newsagent / retail sales strategy and implementation plans• Create circulation profile and prospects per each title • Create an overall Panorama circulation policy • Target readers, how many are they, where are they, where best to sell them the magazine.• Present monthly to Publisher for strategy and policy assessment with best possible recommendations• Distribution / Subscription fulfilment, external/internal suppliers• Distribution to mail house and management/supervision of mail room fulfilment, quality cost and implementation• Stores management • Manage office stock, archives• Subscription fulfilment (in-house) and postage• Auditing (ABC) certification - 4 quarters of the year• Logistic management of events• Booking of flights and accommodation for key people and international clients• Agendas/action points followed up/minutes• General administration support to the management team• Making appointments• Organising internal & external meetings, packs, agendas and facilities• Assisting with mailshots and promotions across the board Show less

Responsibilities – Sales Support/PA: Providing Secretarial & Administrative support, getting general administrative and filing Co-ordinated the work of the Department and ensured that deadlines were met. Outlook diary management.Taking minutes and compiling minutes.Typing letters, memos, reports, schedules Monitoring, handling group and individual account expenditureScreening emails Travel & accommodation arrangements.Typing of contact reports; updating booking sheets… Show more Responsibilities – Sales Support/PA: Providing Secretarial & Administrative support, getting general administrative and filing Co-ordinated the work of the Department and ensured that deadlines were met. Outlook diary management.Taking minutes and compiling minutes.Typing letters, memos, reports, schedules Monitoring, handling group and individual account expenditureScreening emails Travel & accommodation arrangements.Typing of contact reports; updating booking sheets and follow up with clientsCreating and sending out booking confirmationsPreparing magazines for invoicing Excellent Secretarial, Organisational and Communication skills used.Ad Sales for Skyways magazine and VetsLife magazine Preparing purchase orders for Printers and Mailing HouseProcessed orders Show less

• I updated and briefed staff on aircraft procedures and situational awareness.• Responsible for flight operations within the aircraft cabin.• Debriefed staff regarding situations experienced on managed on board an aircraft.• Monitoring passenger’s behavior and safety.• Supervised invalids and unaccompanied minors throughout the flight.• Organized catering and beverages.• Served meals and beverages.• Experienced in Aviation First Aid and fire fighting

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Activities and Societies: First Team Hockey First Team Bapminton Social Group

Secretarial Gold Diploma

Basic Business Communications Basic Public Relations Word Perfect Lotus 123 for DOS Typing