Celiwe Mathonsi Email & Phone Number

Pretoria, Gauteng, South Africa

Drafting/customizing training manuals for Concept EvolutionUpdating of any changes on Manuals when required, distribute to all end-user End-user TrainingArrange and Schedule training for new users and conduct refresher training End-user support System Setup settings and customisationCreate /Disable User accountsValidate/Authenticate import error during integrationSystem Integrity checks in weekly & monthly basis (purchase Orders, Quote to tenants (tenant recoveries), Facilities Booking Modules, Store (Stock takes, stock adjustments) etc.Follow-up on outstanding time spent every Mondays, investigate when integration failed. Provide feedback of the problem caused and the resolution.Also, mitigate future failures on a Risk Management worksheetAssist Auditors with business processes and explaining on how the systems worksAdministration Prepare a spreadsheet for all call logged per month from the service Provider for Invoicing to our Finance Department for payment.Receiving invoices do recons of the calls logged and billed. (Time billed vs Invoice and Statement).Submit invoices for signature and then submit to Finance for Payments.Assist FMM (Maintenance Team) with day-to-day administration on Task Management and hours spent on Job cards versus hours integrated to Maconomy time sheet. Update Internal Business Processes and System Manuals where applicablePrepare implementation process on all End-User Departments.Identify System improvements, to improve efficiency to the User DepartmentsPrepared and submit SLA motivation annually, create PR’s on Maconomy.Assisting with System implementations Assist with Helpdesk function when End-User is not availableEnsuring Maintenance & Soft Services systems licensing is in place for all users by managing demand and service delivery.Procurement Administrator Uploading Tenders & RFQ’s on the company websiteAssisted with quotation sourcingMonthly reporting on B-BBEE spent report

Pretoria, Gauteng, South Africa

Project Tracking and Filing Track and file Project documentation in an electronicallyMonthly report on project status and ensure administrative complianceRouting form completion and ensuring that all required parties have signed the required contracts and setting timelines. Maintain proof of evidence for projectsCoordinate the routing of the Quality control processes and documentation in systematic order.Ensuring that original signed documents are filed in an applicable location according to company Policy and Procedures.Report SubmissionsPrepare submissions of project related reports (including Project Risks) for exampleProject review reports to Monitoring & Evaluation department Project Close out report ∞ Assist Project Manager and Professionals with collate submissions in terms of Tender Bid specifications, Raise Purchase Requisitions, follow-up on Approved Purchase orders and as well Principals contractor contracts.∞ GEYODI reports∞ Integrate and consolidate information from various projects and create reportsProject Meetings∞ Schedule, prepare agenda, prepare invitations, distribute invitation, determine who will attend (as and when required)∞ Liaise with contractors and consultants for their scheduled meetings)∞ Take and prepare Minutes∞ Distribute Minutes and follow-up on actions∞ File signed minutesProcurement ∞ Follow-up with the procurement ∞ Liaise with internal Legal team, when draft contract is drawn for verification (eg Ceded cessions for sub-contractors and as well as external Project Team)∞ Communicate with project manager and/or Professional Team where necessaryRisk Register∞ Schedule department risk meetings∞ Maintain and update risk register ∞ Consolidate evidence for actions∞ Maintain proof of closed (mitigated) risksDepartmental Support∞ Proof reading of documents and ensuring appropriate formatting before approvals ∞ Document control in/out of department∞ Concept Evolution & Maconomy – System Administrator