www.scottjamesandassociates.co.uk

• Co-ordinating the occupational health programme for all employees in Europe• Set up the process for the company and implemented the appropriate systems to maintain• Working to tight deadlines• Ensuring the company is protected from claims at all times• Compliance with all applicable legislation• Reporting of all health surveillance reports and updating the systems and databases as appropriate• Liaising with HR and HSEQ teams to create risk assessments• Maintenance of the health surveillance matrix in conjunction with HSEQ• Updating all client databases with certification• Maintaining client matrices within database to ensure compliance with client requirements• Participating in audits• Maintaining, updating and archiving of documentation in accordance with GDPR• Generating regular reports for internal and external stakeholders• Approval of invoices• Liaising with staff members and internal operations teams to provide support in complying with the company procedures• Carrying out regular reviews of occupation health surveillance reports to identify trends or areas of non-compliance• Ensuring all requests are dealt with in a timely and professional manner• Providing cover for training and logistics functions during busy periods• Active role in the compliance and improvement of integrated management systems

• Responsible for the day to day running of the office, procedures and administrative systems• Implementation of new systems, including task management system and CRM• Liaising with clients, suppliers and internal/external key personnel• Maintaining the firm’s strong business relationships and professional connections• Acting as a first point of contact for the practice• Managing the principal’s diary and organising meetings/appointments• Arranging travel, transport, accommodation and personal appointments for the principal• Ensuring staff training is kept up to date with the latest regulatory requirements• Control and implement ordering of stationery and office supplies• Sitting in on client meetings to takes notes for the principal• Business networking on behalf of the practice