Claudia Mackie Email & Phone Number

New York, New York

- Provide administrative support for the Executive Editor/SVP, the Managing Editor, the VP of International News, the VP of Domestic News and their direct reports including: calendar management; coordinating domestic and international business travel including visas; expense reconciliation including relocation expenses (Concur)- Administer and update personnel information for domestic and international bureaus for world-wide company intranet- Compile editors' submissions for weekly Beat of the Week and Best of the State story competition- Compile weekly working draft for the Entertainment desk's video shooting schedule - Prepare visa letters and press credential requests for international bureau staff- Prepare yearly interview request letters for UN General Assembly - Invoice processing for vendors, stringers and consultants (Concur and SAP)- Coordinate meeting schedules for visiting journalists to NY headquarters- Events coordinator for Newsroom including: internal training meetings; visiting journalist q & a's with staff; receptions for award winning journalists; staff anniversaries and retirement parties; visiting journalism students; and, international delegations from embassies and news organizations. - Ordering various supplies for: New York Newsroom; UN Bureau; and, East Coast Bureaus- Screen unsolicited mail and phone calls for Newsroom

New York, New York

- Provided administrative assistance to Vice President including: calendar management; coordinating business travel; expense reconciliation including relocation expenses- Coordinated scheduling of HIT internal meetings for direct reports representing all lines of business- Coordinated scheduling of various internal meetings with HIT, Fisher-Price, Mattel and American Girl senior management- Coordinated scheduling of external meetings with potential partners and HIT management team as well as with Fisher-Price, Mattel and American Girl senior management- After sale of HIT Entertainment to Mattel/Fisher-Price, arranged off-site meetings between new HIT executive team, Mattel/Fisher-Price executive team and outside consultants

New York, New York

- Provided administrative Assistance to the General Counsel including: calendar management; coordinating business travel; expense reconciliation- Scheduled international legal conference calls to discuss potential HIT/Mattel deals across all lines of business and route deal memos for approval by senior HIT/Mattel executives- Prepared legal correspondence for the General Counsel including Board minutes and editing of red-lined legal documents and PowerPoint presentationsAdministrative support for the General Counsel in his role as President of the Copyright Society of the United States (2012-2014) including: organizing meetings with members of the CSUSA Board; creating documents for Board meetings and conferences; coordinating internal staff attendance at bi-monthly lectures/lunchesAdministrative support for the General Counsel in his role as Professor of Entertainment Law, St. John's University (2010-March 2015) including: maintaining class rosters; sending out class notifications; preparing documents for class distribution; scheduling meetings with students; preparing CLE certificate letters for guest lecturers

New York, New York

- Provided administrative assistance to EVP including: calendar management; coordinating business travel; expense reconciliation- Coordinator for annual Licensing Show (New York, Las Vegas): handled registration and rooming lists for domestic and international HIT teams; coordinating travel; managed the HIT Entertainment Licensing booth including booth set-up; meeting schedules; coordinated team dinners and reservations for domestic and international business meetings; coordinated all aspects of Company cocktaill party for 200+ domestic and international licensing partners and press

New York, New York

- Handled highly confidential information pertaining to the $650 million sale of HIT Entertainment to Mattel including: point of contact between external advisors and HIT executives for coordinating in person meetings; coordinated video and audio conference calls as HIT was being prepared for sale; collated and distributed confidential materials internally as well as to banks, auditors, lien holders and potential buyers- Oversaw extensive travel and meeting scheduling including President's external board meeting obligations- Scheduled internal board meetings with private equity owners- Consolidated senior management board submissions for President's review and presentation to private equity board members- Prepared documents and board packs pertaining to company unwinds, management incentive programs and company reorganizations- Coordinated weekly international management meetings with President's direct reports representing all lines of business- Coordinated meetings and travel for HIT movie consultant including processing expenses and invoices for talent agency consultants- Provided administrative assistance to COO, CFO and other HIT executives when in the New York office

New York, New York

- Provided administrative and personal assistance to President in New York and New Jersey offices including: longhand dictation; business and personal correspondence; writing the President's weekly email to associates; handling personal checkbook; preparation of expense reports; phone; filing and general secretarial duties - Coordinated scheduling of President's external Board meetings - Edited and maintained company's internal website including: calendars; directories; organizaional charts and product updates- Coordinated various company meetings including the Company yearly "Advance"; sales meetings; meetings with publishers; retail partners; visiting suppliers; customer and student meetings- Coordinated show schedule for the bi-yearly CHA trade show including: booth schedule; travel; dinners; fashion show invites- Point person for trademark registeration of Lion Brand Yarn and its products; handled correspondence with trademark lawywers and maintained trademark status report- As office manager for the New York office: coordinated renovation of office space and relocation of the Design Department; supervised various building contractors; maintained petty cash; ordered various supplies for Product Marketing and Design Deparments

New York, New York

- Coordinated President's extensive business, travel and entertainment schedules; maintained heavy personal and phone interaction with high level executives, lawyers, managers, writers and artists throughout the music business domestically and internationally- Provided administrative and personal assistance to President including: longhand dictation; business and personal correspondence; expense report reconcilliation including relocation reports- Attended and took minutes for bi-weekly A&R video conferences and distributed the minutes domestically and international to Sony/ATV management and Sony Music senior management- Coordinated and attended international creative meetings for Sony/ATV managing directors including: coordinating travel and rooming lists; coordinating dinners, cocktail parties and showcases; coordinated domestic creative meetings for U.S. creative staff; coordinated international and domestic budget meeetings for administrative staff- Coordinated scheduling of Board meetings with Sony/ATV Board members and handled the distribution of highly confidential information and correspondence regarding board business and potential acquisitions- Distributed promotional/catalog products throughout Sony Music and Sony/ATV domestically and internationally- Oversaw and coordinated various projects with creative and administrative staffs- Oversaw corporate gift giving

New York, New York

- Provided administrative and general secretarial duties to Vice President; maintained heavy personal and phone interaction with high level executives, lawyers, managers, writers and artists throughout the music business domestically and internationally- Coordinated visits for affiliate personnel, their writers, managers, lawyers, etc- Maintained internal database for writers and creative staff including release schedules and a "who's looking" list

New York, New York

- Provided administrative and general secretarial assistance to Vice President; maintained heavy personal and phone interaction with high level exectutives, lawyers, managers, writers and artists throughout the music business domestically and internationally- Coordinated all creative meetings with A&R staff including various A&R receptions and showcases- Researched songs, copyrights and catalogs for potential purchase