Chantelle Gilbert Email & Phone Number

Houston, Texas, United States

Comfort Suites Clay Road http://comfortsuitesclay.com/

Miami/Fort Lauderdale Area

Reports directly to CEO and COO. Communicates directly and on behalf of CEO, with Board members, senior staff, and all others, on matters related to CEO's programmatic initiatives. Manages an extremely active calendar; completes expense reports; composes and prepares confidential correspondence; arranges complex and detailed travel plans, itineraries etc.

Greater Los Angeles Area

Reported to the SVP and Sr. Director of Op. in education department of a global organization. Managed coding and organizing accounts payable for $10MM department across thirteen programs, managed expense reporting for both Senior VP and Sr. Director of Op, Sr. Director Program plus review all of their directs’ expense reports. Managed logistics for team meetings and retreats, autonomously managed executive’s calendar using Outlook, stock all departmental inventory as needed. Provided data & research collection with analysis including high-level summaries.

Greater Los Angeles Area

Founded a freelance company providing executive and personal assistance to busy individuals. Services include but are not limited to: travel planning, event planning, email management and all typical responsibilities of a full-time assistant. Client base that relied on this service included c-suite executives in finance, real estate, entertainment, and PR industry.

- Establishment of recruitment needs of different departments- Finalizing job specifications based on communication with project managers and management- Identification of best sources for profile sourcing based on the job specifications- Candidates' profiles sourcing and screening - Coordination of interviews with respective managers- Building candidates' pipelines for future recruitment based on company projections- Assisting in interns'/new employees' onboarding

Bethesda, Md

Managed and maintained two Managing Partner’s constantly changing calendars. Booked all travel arrangements both professional and personal (including flights, hotels, car service and meeting locations). Managed personal items and errands such as gift buying for family members and event planning. Acted as a middleman to coordinate and communicate schedule to other office members and associates. Managed job postings, interviewing and hiring of interns (ten total). My strengths in this job were relationship management, organization and communication skills in stressful times.

Woburn, Ma

Provided administrative and business support to a CEO of twenty separate LLC’s. Maintained CEO’s calendar (plan and schedule meetings, teleconferences and travel). Negotiated favorable conditions and pricing agreements with service providers and vendors. Enhanced office efficiency.

Hartford, Connecticut Area

Three summer Internships: ’10, ’11, ’12Responsible for writing and creating marketing materials for both internal and external use, such as banner ads, postcards, and mailing pieces. Built marketing website for internal use via SAVO technology. Experience with cold calling potential clients.Assisted VP with scheduling, and proofreading senior level documents and high-traffic presentations.

Updated commercial auto product database for recent policy amendments. Assisted in an annual review of commercial auto across Business Insurance and the compilation of the presentation. Reported to the department Vice President.

Bachelor, Entrepreneurship

Activities and Societies: Entreprenurship Club

Proficient, Spanish