Charlene Walsh Email & Phone Number

St. John'S, Nl, Ca

St. John'S, Nl

• Managing M-Files Document Control system which includes processing the project documents submitted to the document control system by the team; ensuring documents and records are correctly stored in M-Files, the document/record profiles are complete and consistent, and ensuring the overall quality control of document classification, organization, correct digitization, data coding and electronic filing of all documents and presentation within the system.• Working with the Aconex platform for managing and distributing project information for both revision controlled documentation and construction management documentation such as SDR documentation, change orders, change requests, site queries, concession requests, ECN’s, construction reports, contracts, site instructions, letters, field work orders, CAR’s, NCR’s, PAR’s and daily site reports. As well, management of mail, directory and tasks within the EDMS.• Issuing of documentation to the project team and client• Maintaining and updating of logs• Identify and report deficiencies in the DDM system, documents and procedures• Liaise with internal and external customers answering queries and resolving service issues in a timely and professional manner• Ensure that internal and external customers and software vendor helpdesks receive timely and accurate advice pertaining to any system issues• Communicate suggestions for improvements in Project Document Controls processes and system functionality• Create user guides for working documents and workflows for the team• Set up and maintenance for system notifications for all functional groups of the team• Order, stock, maintain office supplies, visa reconciliation, prepare correspondence, reports and spreadsheets as required• Liaison between various support services such as office services, and service desk/IT

St. John'S, Nl

Perform Document Control activities for the Project Team including documentation, receipt, registration, distribution and transmittal's. Ensure assigned Contractor and Supplier documentation deliverables meet contract requirements and perform quality checks for compliance.Quality checks should include correct document number, revisions, title etc. as per document control governing specifications.Check to ensure the Master Document Register, Supplier Master Documentation Register and Document Distribution Matrix requirements are being implemented.Communicate effectively with appropriate staff on the status of documentation.Ensure timely and efficient turnaround of comment response sheets to contractors and project team members.Responsible for assigning and verifying technical document numbers for the Project as per Project specification.Generating of reports including the MDR through EDMS.Compliance with Information Management Plan and associated information management procedures.Responsible for organizing, filing and archiving of Project technical documentation in hard copy and electronic files in the Project Electronic Document Management System (EDMS)Worked with administration staff in handling of non-technical documentation and filing10 years of related work experience with document control activities in the Oil and Gas Industry Project team environment.Possess strong work ethics and detail oriented.Strong interpersonal skills; proven ability to interact with all levels of the Project Team organizationHigh proficiency in Document Control IT tools, databases and administrative processes with the ability to learn new systems and programs quickly.Development and writing document control work instructions.Provided document control training for new on-board employees in the document control department and information sessions to the project team on EDMS-Proarc.

St. John'S, Nl

Responsibilities include: Accounts receivable and payable, expense sheets, employee payroll and financial reports through SAP. Project filing system settup and records management, including database entry, updates and management. Organizing and planning of events and programs including liaise with external sponsors and clients for programs and functions.

Mt. Pearl, Nl

Responsibilities include: Records management. Communications with offshore engineers, clients and staff. Ensuring all policies and procedures were in place and followed with shipments of materials to offshore and various locations. Ordering, receiving and traceability of equipment through local and global databases. Purchasing through Vendors. Expediting of equipment which included import/export documentation and working with Customs on shipments. Inventory, goods receipt and database tracking of explosives. Re-organization of stores using SMS Database for all segments of the company. Project filing system set-up, QA/QC and document control. Permformed internal company audits. Provided Commentary Task Assessments for employees through the SLB Injury Prevention Program. Active member of SLB Loss Prevention Team(OH&S Committee) and the Charity Committee. Assisted with company Tender Bids and ensured on-time deliverables. Provided back-up support for team members as required and assisted with company functions.

Diploma, Executive Office

Grade 12-Graduate