Charlene Beverly Email & Phone Number

Tampa/St. Petersburg, Florida Area

Executive Assistant: July 2021 – present / Administrative Assistant: 2017 – July 2021to the CFO and CCO, and assist our CVO, CMO and SVP of Legal & Business Affairs • Oversee and manage schedules and calendars. Schedule and coordinate all aspects of travel for executive team, staff, and partners.• Create and organize weekly and monthly reports. Provide agenda and accurate notes from meetings to executives. • Reconcile credit card reports and weekly & monthly expenses. Audit and approve expense reports for all full and part-time employees for Vinik Sports Group and the Tampa Bay Lightning.• Liaison between my direct reports, their staffs, and external partners.• Work with the Tampa Bay Lightning Foundation in creating and implementing auction items for outside requests. Manage VIP ticket requests.• Coordinate world class + experiences for fans through strategic programming and staff & team participation for Ladies Lightning University.

Tampa/St. Petersburg, Florida Area

May 2013 - Employee of the MonthReport directly to the Executive Vice President of Sales and Marketing • Oversaw EVP’s schedule, meetings, travel, and correspondence. • Managed VIP ticket requests.• Scheduled and organized travel for staff and season ticket member trips.• Created and coordinated with the Accounting Department purchase orders for departmental budgets. • Designed flyers, invitations, and event credentials.• Created and ordered promotional product throughout the year.• Provided support to over thirty sales and service staff members. • Confirmed and submitted sales commissions to provide an exceptional employee experience.• Managed the scheduling and information distribution regarding Group Party Areas for Tampa Bay Lightning games and for concerts and events.

Tampa, Fl

• Greeted and welcomed clients, fans, professional athletes, and vendors to the facility• Coordinated and reported the sales and use of our Group Party Areas for Tampa Bay Lightning games and for concerts and events.• Confirmed and submitted sales commissions.• Proofread letters and advertisements.• Maintained company phone directory.• Was back-up for our Mail Room Coordinator in distributing incoming mail and packages when needed.

Tampa, Fl

• Responsible for the sale and distribution of event tickets. Responded to customer inquiries regarding events and the venue.• Cash handling / Phone operator

Tampa, Fl

• Served as staff liaison for Executive Director and assisted with managing internal and external communications. Coordinated travel and hotel for over one hundred staff and their families for yearly staff retreats.• Maintained a media contact list of both secular and religious media. Prepared written correspondences and press releases. Managed print and broadcast appearances. Developed, created, and placed national, state, and local media buys with an annual advertising budget of $500,000.• Collaborated with publisher and public relations teams to organize book signings and book tour dates. Coordinated schedules and travel associated with speaking engagements and book signings.• Negotiated venue contracts and coordinated event staff between ministry and venue both locally and nationally for ministry conferences. Oversaw $250,000 special event budget.

Tampa, Fl

• Directed and supervised event booking for an 11,000-seat entertainment/sports venue, a 1,000-seat gymnasium and four varsity athletic facilities. • Responsible for all aspects of event management including bookings, cost projections, contract negotiations, coordinating multiple facility schedules, event coordination, and event settlements.• Oversaw and managed yearly venue marketing budget. Coordinated with promoters for media buys for shows.• Venue spokesperson and liaison for local and international media. Wrote and distributed press releases.

Tampa, Fl

• Served as Assistant to General Sales Manager and eight Account Managers.• Prepared and supervised the dissemination of media kits and radio station demographics data reports. Created client advertising proposals, radio commercials, and performance reports. • Assisted with promotion and management of station events/concerts, including Livestock 1 & 2, a multi-day concert with over 30,000 in attendance.