Process AP/AR using Quickbooks, Quicken, and MS Excel in a timely mannerProcess and reconcile a variety of accounting documents on a monthly basis for multiple clientsProcess all estate planning documents including notarization, scanning, and DropBox for clientsProvide administrative legal and office supportDraft, process, and conduct legal research, general and confidential correspondence

Processed AP/AR using NCR CounterPoint, Microsoft Dynamics SL and Excel in a timely mannerProcessed sales and use tax returns for CO and CA according to state guidelinesProcessed the bank reconciliation on a monthly basisCreated the Office Manager procedure manualBacked up support department on the phones

Contract PositionSupported the Colorado State Board of Education with board meeting, catering and any needs as assigned.

Processed all orders from Shopify, Amazon and Etsy using QuickBooksOrdered and assisted in the building of products for activities: Lowes, Hobby Lobby, Home Depot, US Toy and several places onlineProcessed AP/AR using QuickBooksAnswered all customer questions via phone, email and online requestsCreated the Office Manager procedure manual

Contract PositionProvide executive level administrative support to three deputy city managersProvide complex administrative and secretarial support by scheduling appointments and meetingsMaintains multiple calendars; compose correspondence and create reportsCreate letters, memorandum, and other documentsAnswer inquiries from citizens and employeesMake travel arrangementsOrder supplies, sort and distribute mail, and maintain filing systemRespond to inquiries from citizens, staff and City Council membersCoordinate and track responses to Council requests for informationPay bills and track expendituresTrack department assignments and complete special projectsStaff, schedule, and coordinate Council Policy Committee meetings with Council membersScreen and route telephone calls to appropriate staffPrepare and distribute large packets including weekly manager’s memoProofread documentsServe as recording secretary/prepare and distribute agendas and minutes for various meetingsCoordinate large mailings; retain and file all necessary documentationProcess and coordinate the event scheduling formPerform basic researchHandle confidential information and documentsPerform department payroll clerk functionsCreate and maintain positive and productive working relationships with other staffPerform additional duties as assigned

Contract PositionEvent planning for their annual sales conference Maintained participant lists for up to 4000 people Loaded all the pre-work and monitored into the learning module system Answered all questions of participants about pre-work and participation

Contract PositionProcess accounts receivable for the companyHandle all client inquiriesProcess all maintenance requestsOrder office supplies

Contract PositionCreate purchase requests and process/track all purchase ordersSchedule classes in LMS and calendarsAssist instructors with class setup/tear downProcess invoices for all vendorsSupports the supervisor with the budget, financial and staffing issues

Contract PositionAssist HR with New HiresAnswer multiple phone lines and directs callers to the appropriate individual or departmentGreet visitors and staff by acting as the initial contact for the officeEnter all new hires and terminating employees into Benefits Solver softwareSpecial projects as assigned

Contract PositionAssist Executive Director and International Council with correspondence and projects including mail votes, meeting preparation, conference registrations, travel arrangements and mailingsAssist Executive Director with IT task management and office operations needsSchedule and coordinate leadership and staff meetings including agenda and minutes productionReconcile Expense Reports

Contract PositionGeneral office management with a focus on accounting: payroll, bookkeeping, sales tax preparation, bank reconciliation and filing taxes. Preparation for taxes, mailing out organizers to clients. AP & AR.

Contract PositionManaged the 11th floor including building maintenance to ensure a smooth work environmentCoordinated all catering for 20 to 800 people daily allowing employees to continue productionExpense report tracking to ensure timely paymentSuccessfully assisted in company move allowing to the new buildingPhone support including screening incoming callMaintained, ordered & stocked all office/kitchen suppliesTracked expense reportsSpecial projects as neededMaintained, ordered & stocked all office/kitchen supplies

Contract PositionAssisted Human Resource and Marking Departments on special projects as assignedProcessed account payable for 17 US locations, approximately 150 invoices weekly, that resulted in timely processing Sorted the executives mail including screening and responding when necessaryScanned and submitted check deposits for 17 locations in the US that resulted in timely processingProcessed expense reports including reviewing, approving, coding and paymentSorted the mail including screening and responding when necessaryMaintained, ordered & stocked all office/kitchen supplies

Contract PositionManaged calendars for 2 executives including handling conflicts to help increase productivityArranged programs, events and conferences including facilities, caterer and registration Ran and monitored daily reports for executives so they could keep current on all dataCoordinated travel arrangements for 2 executivesProcessed expense report processing for 2 departments including creation, reviewing and submissionSorting the executives mail and phone including screening and responding when necessaryMaintained, ordered & stocked all office/kitchen supplies

Contract PositionUpdated the website, for three departments, using FrontPage and Vingette to keep currentCoordinated all Safety classes for CO and TX according to company guidelinesOrganized and set up the AHA Heart Saver program bringing the company compliant Took meeting notes for several departments and committees and then tracked all follow up Coordinated, organized and helped plan the 2010 Safety Conference making it a big successTrained and helped office staff with computer issues making the office more efficientCreated and maintained all forms to streamline operations

Laid offDesigned the website using Dreamweaver bringing the company up to dateDeveloped and documented all office procedures improving operationsCreated 2 ADT presentation using Power Point for the owner making training classes run smoothlyProcessed weekly payroll including entering time into MasterBuilder to ensure timely paymentDecreased collections debt by 60% using MasterBuilder within 3 months Created and maintained all formsMaintained, order & stocked all office supplies Screened all calls and greeted walk-ins for services needs

Better OpportunityHandled all website updates to keeping it currentProcessed sales and use tax returns for 9 states including CO according to state guidelinesTracked, processed and executed contracts/leases according to company guidelinesProcessed percentage rents using Microsoft Excel allowing for proper invoicingProcessed accounts payable for multiple states in a timely manner

Went out of businessDeveloped and documented all office proceduresProcessed AP/AR using Timberline and Excel in a timely mannerProcessed deposits, collections, invoicing and managed petty cash per company policyUpdated the website using FrontPage to keep currentMaintained, order & stocked all office supplies while keeping in budgetScreened all calls and greeted walk-ins for services needed

No medical benefitsInvoicing for clients, monthly sales tax returns, track finances and run reports using Clients & ProfitsMaintained daily changes for two external web sitesMonitoring online Google advertising for maximizing website trafficHandled deposits, invoicing, collections and lease payments for 5 unitsProcessed weekly payroll including monitoring and auditing of employee time cards Maintained, order & stocked all office supplies while keeping in budgetScreened all calls and greeted walk-ins for services neededProcessed AP/AR using QuickBooks

Business ReductionPrepared tax returns for mailing to government including filing of all paper workCreated and updated client and tracking databases in AccessScreened all calls and greeted walk-ins for services neededArchived, purged files and reorganized file room layout for easier access Processed A/P and A/R using Excel - Deposits, Collections, Invoicing and Managing petty cashDeposits, Managing petty cash, Collections and InvoicingMaintained, order & stocked all office supplies while keeping in budgetScreened all calls and greeted walk-ins for services needed