Charlotte Wright Email & Phone Number

Centreville, Va, Us

United States

Herndon, Virginia

-Supports Senior level executives and their direct reports on a daily basis in fields including Chief Technology Officer and Business Development-Facilitates daily office operations; calendar management and deconfliction, conference room booking, prepares documents for signature, hosts virtual meetings, catering requests, SharePoint updates, troubleshoots IT issues with employees, implements process improvements, tests new technologies in sandbox environments and assists with onboarding new employees-Plans and executes large-scale events for up to 600+ attendees (in person and virtual) including catering, vendor management, customer engagement, IT support and payment processing-Travels as needed to assist with seamless execution of offsite conferences and events across the U.S.-Assists in coordination and escorting for on-site meetings, working side-by-side with security personnel to pass clearances as needed-Provides mentorship and coaching for interns and attends University Partnership related events to assist with talent recruitment-Manages ordering, storing and distribution of promotional items for corporate events Coordinates travel logistics and itineraries, audits travel-related receipts, reconciles and files expenses in a timely manner-Corporate headshot photographer/editor for enterprise communications-Proofreads and edits presentations, internal/external correspondence and marketing materials -Coordinates, attends and participates in meetings; takes notes, records taskers/actions and ensures deadlines are met-Updates and maintains files and other documents/materials (electronic and/or hard copy)

Chantilly, Virginia

Estimator (promoted based on performance)-Conducted pre-qualification screening of all customers prior to site visits to establish customer relationships-Prepared bidding documents and reviewed contract specifications determining scope of work-Measured, scaled and prepared accurate cost estimates-Managed customer relationships throughout the project lifecycleOperations Manager (promoted based on performance)-Scheduled and managed the crews and subcontractors-Hired new employees and assisted with the onboarding process including background checks and I-9 requirements -Developed and implemented a system for inventory management-Project management and customer relations-Job costing upon all project completion using SmartSheet & Excel Office Manager-Day-to-day office duties such as answering phones, scheduling estimates, filing, and processing new contract acceptances-Social media and newsletter updates -Accounts receivable and payable-Processed bi-weekly payroll for the company

Washington Dc

Program Business Manager (promoted based on performance after 10 months)-Actively participated in periodic status meetings with Finance leader, Project Manager, and the Client-Continually strived to develop and improve client-specific processes and tools that facilitate accurate billing and provides ad hoc financial reports using Excel and Pivot Tables-Tracked and updated financial reports, provided forecasting updates against the current budget to the client-Monitored unpaid invoice status and worked with Accounts Receivables to ensure payment had been received-Reviewed subcontracts and inter-office agreements and assisted in the project pricing proposals -Conducted monthly SAP/Finance training meetings for the team-Trained new employees working on Government contracts on all invoicing requirements, travel per diem rules, and regulations-Provided weekly missing time reports to the Project Team-Monitored and approved employee expense reports and purchase ordersGovernment Billing Specialist-Reviewed prime and subcontracts (Cost Plus, T&M and FFP) with the understanding of FAR clauses and prepared internal forms-Performed setup of government contracts using SAP and distributed job codes to account teams-Prepared monthly invoices in accordance with the terms and conditions outlined in the contract for multiple government accounts-Assisted internal staff and partner agencies with interpretation of Government billing regulations and updated records-Monitored employees expense reports based on Government per diems and regulations-Assisted collections teams on past due receivable issues-Actively participated in periodic status meetings with Revenue Manager and Brand Finance leaders

Bachelor Of Science, Psychology

Graduated: cum laude

Marketing

Criminal Justice And Corrections