Charlyne Sheena Vivanco Email & Phone Number

Los Angeles, Ca, Us

Burbank, California, United States

Coordinator of events in the United States and Latin America

Greater Los Angeles Area

•Human Resources Manager in charge of coordinating all administrative activities related to personnel.•Conduct performance and salary reviews•Multiple calendar management•In charge of all health benefits (Medical/Dental/Vision/Life) and onboarding new employees•Event Coordinator of internal company events as well as company seminars, conferences and conventions•Right hand to Executive Vice President, COO•Contracts Management•Accounting (Manage in-house payroll, invoicing, Accounts payable/ Accounts Receivable, Quarterly/Yearly tax forms.) Process of daily transactions as well as closing each month•Administrator of Company's Accounting system•In charge of all project pursuits for new project opportunities•In charge of company certifications, registrations and licensing

Los Angeles, Ca

• Collaborate with the design department to produce promotional materials – print and digital• Works seamlessly with Advertising agency to deliver branding creative and marketing campaigns from conception to completion and deliver analytics and ROI results• In charge of all promotional material – researching, ordering, inventory control• Coordination of photoshoots / video shoots• Collaborate with various advertising agencies – Main point of contact between executive personnel and agency• Conduct research to analyze customers’ behavior (e.g. purchasing habits, trends and preferences)• Design and implement successful marketing campaigns• Set up tracking systems for online marketing activities• Track progress with all aspects of advertising projects and report to department head• Organize promotional activities for new products/services• Prepare (monthly, quarterly and annual) forecasts• Department Budget Management – purchase with approval and within department budget, organize receipts and expense statements. • Manage mailer, website and social media campaigns• Manage invites, mailers and ateendee lists for events via MailChimp, EventBrite, physical USPS mailers• Support Event Manager with large conventions / seminars / all luncheons/ dinners, etc. (Coordinate exhibit booth at conventions, marketing material and giveaways, executive and corporate dinners, all company branding visuals, etc.)• Multiple calendar management, travel arrangements• Vendor invoice management, keeping track of marketing and media vendor invoices, payment and relationships• Lead on website revamps, liaison between internal executive team and outsource teams• Lead in patent trademark registrations, liaison between legal and corporate personnel executives• Miscellaneous administrative & financial duties as assigned

Glendale, Ca

Marketing AssistantConference/Seminar CoordinationField Sales and Marketing Corporate SupportPhysician and Attorney Portal AdministratorClient Relations Manager AdministratorDaily support of Sales Support ticketing system

Glendale, California

Administrative Assistant in Accounting & FinanceAccounts payable

- Daily office functions from open to close of day- Assisted executives in Accounting, Marketing, Human Resources and IT departments-Contract Coordination at Rancho Santiago Community College- Assisted on proposals, production and edits- Expense reimbursements- Set up lunch and meeting arrangements