Charmaine Casimina-Sebastian Email & Phone Number

Mississauga, Ontario, Canada

• Preparing invoices for clients and subcontractor through Sage and Quick books systems• Responsible for any accounts payables/accounts receivables within the GTA operations• Answer and direct telephone calls and general emails • Communicate with customers, employees, and others to answer questions, address complaints, explain information, and take orders, and handle all correspondence• Provide repots and ad hoc requirements for the General Manager and Regional… Show more • Preparing invoices for clients and subcontractor through Sage and Quick books systems• Responsible for any accounts payables/accounts receivables within the GTA operations• Answer and direct telephone calls and general emails • Communicate with customers, employees, and others to answer questions, address complaints, explain information, and take orders, and handle all correspondence• Provide repots and ad hoc requirements for the General Manager and Regional Manager• Compile and maintain records of office activities and business transactions• Type, format, proofread and edit documents• Prepare meeting agendas; attend meetings to take notes and write minutes• Manage work schedules, calendars, and appointments• Obtain information to respond to requests by reviewing files, documents, and records• Troubleshoot problems as they arise, perform ad hoc repots and duties as required• Schedule, communicate, and assist in facilitation of interviews• Keep the CRM, Janitorial Manager and other as required databases maintained• Co-ordinate Quality Assurance requirements for required facilities and personnel• Co-ordinate required supply requirements based upon information provided from extended team• Following sales leads and scheduling with prospective customers over the phone and by email• Cultivating and managing customer relationships• Providing input into the development of creative materials such as scripts, letters, etc.• Ability to establish strong rapport and credibility with new and existing clients Show less

Dubai, United Arab Emirates

Duties and Responsibilities:• Responsible for updating/maintaining details accuracy in both OneDrive and Dropbox folders• Maintain and update employee records in WebHR as well as manage various HR documents and internal databases, such as holiday and leave• Prepare draft letters, presentations, and reports• Monitor employee’s concern from team’s email account and deal with correspondence, complaints, and queries• Prepare HR flowchart from Onboarding to Offboarding… Show more Duties and Responsibilities:• Responsible for updating/maintaining details accuracy in both OneDrive and Dropbox folders• Maintain and update employee records in WebHR as well as manage various HR documents and internal databases, such as holiday and leave• Prepare draft letters, presentations, and reports• Monitor employee’s concern from team’s email account and deal with correspondence, complaints, and queries• Prepare HR flowchart from Onboarding to Offboarding process• Perform the administration process from onboarding to offboarding • Update insurance and employees’ tracker• Responsible for applying a health insurance to a new hired worker• Generate monthly expense claim report• Provide referrals for recruitment• Prepare draft Offer Letter, Employment contract, Task Order, schedule table for each selected candidate• Propose a new idea for the team development• Implementing and maintaining procedures/office administrative systems• Prepare a new administrative tracker/report for the team• Monitor the office supplies• Maintain hygiene and cleanliness at workplace by dealing with the in-charge Show less

Dubai, United Arab Emirates

The Administrator reports to the Senior Bid Manager and operates from the Commercial office in Dubai. The Administrator works closely with the Sales Team in Dubai, London and in other remote locations such as Iraq and Afghanistan. - Responsible for keeping Constellis Commerical opportunities up-to-date within Salesforce, ensuring award dates, dollar values and opportunity status fields are current and accurate. - Responsible for generating routine (weekly, monthly) Salesforce… Show more The Administrator reports to the Senior Bid Manager and operates from the Commercial office in Dubai. The Administrator works closely with the Sales Team in Dubai, London and in other remote locations such as Iraq and Afghanistan. - Responsible for keeping Constellis Commerical opportunities up-to-date within Salesforce, ensuring award dates, dollar values and opportunity status fields are current and accurate. - Responsible for generating routine (weekly, monthly) Salesforce reports to be reviewed by senior management. Routine reports include information related to recent wins, losses, bids in process, bids submitted MTD/YTD, and opportunities in “post submittal” phase - Prepare and submit custom Salesforce reports as requested by senior management. - Liaise with Customer Relationship Managers (“CRM”) to ensure individually assigned opportunities are up to date, ensuring the “next steps” box contains information related to the latest status of the opportunity - Co-ordinate and attend ‘Bid no Bid’ (“BNB”) meetings. Ensure all correct stakeholders attend the meetings; print and disseminate BNB forms to all attendees, update Salesforce after each BNB meeting, scan the signed BNB forms to Sharepoint and disseminate to stakeholders. Set up appropriate bid folders for all BNB decisions. File all BNBs in correct folder for submission. - Assist the Bid Managers in updating Sharepoint with ‘Boilerplate’ information and the latest licenses and other documents as requested; liaise with key SMEs in the business to keep information up to date. - Assist in preparing bid and EOI/RFI submissions including collation of information, formatting, printing, CD writing, labelling, folder and envelope preparation, packaging, etc.- Assist in formatting several CVs - Perform tasks from the CEO when required - Register the company in different client’s portal - Assist as required with tender searching on portals and websites Show less

Dubai, United Arab Emirates

• Performs HR Administrator’s duties and responsibilities• Responsible for liaison with Rawlinson and Hunter for UK payroll submissions and P11 D’s and upload to AX. • Creates and maintains the FTE upload journal in AX System (leaver, joiners, uplifts, etc.) • Creates and maintains journals in AX for Expense Claims, Gratuity, Bonus provision, deductions, advances, and final settlements.• Creates Balance Sheet Reconciliation for the assigned Company’s… Show more • Performs HR Administrator’s duties and responsibilities• Responsible for liaison with Rawlinson and Hunter for UK payroll submissions and P11 D’s and upload to AX. • Creates and maintains the FTE upload journal in AX System (leaver, joiners, uplifts, etc.) • Creates and maintains journals in AX for Expense Claims, Gratuity, Bonus provision, deductions, advances, and final settlements.• Creates Balance Sheet Reconciliation for the assigned Company’s accounts/transactions• Provides monthly report for all Olive Group’s Full Time Employees• Process payroll month report and submit to the Management• Prepares Payroll Cost report• Calculates the overtime or other salary adjustments• Relieves reception during lunch hours or if needed Show less

Dubai, United Arab Emirates

• Responsible for the maintenance of HR information for both Full Time Employees and Consultants in the AX Dynamics HRM system, including updating personal details, contract amendments, tracking passport, Emirates ID & visa expiry dates• Responsible for the creating & maintain personnel files for Consultants and Full Time Employee’s, both electronic and paper files• Responsible for all HR document control, including scanning and filing• Responsible for the creating & maintain… Show more • Responsible for the maintenance of HR information for both Full Time Employees and Consultants in the AX Dynamics HRM system, including updating personal details, contract amendments, tracking passport, Emirates ID & visa expiry dates• Responsible for the creating & maintain personnel files for Consultants and Full Time Employee’s, both electronic and paper files• Responsible for all HR document control, including scanning and filing• Responsible for the creating & maintain insurance claim files, both electronic and paper files• Responsible for the processing of UAE visas, in conjunction with the PRO• Responsible for the maintenance of information in the HireCraft Recruitment system, including adding roles to the system and posting to the website and downloading documents to personnel file• Responsible for liaison with IT department to request IT equipment for new joiners and consultants• Promotes a culture of transparency, honesty, integrity and fair dealing; balancing the needs of employees and company and the underwriting of the company’s duty of care to its employees. • Assists in updating the Company’s Organizational Chart• Responsible for completing the data for the monthly payroll• Responsible for changing the incorrect details about employees’ files or other HR related information.• Responsible for issuing Company’s letters such as NOC, Salary Certificates, Employment Letter, Salary Transfer Letter and other requested documents.• Responsible for making a draft Olive contract and Tecom Contract.• Relieves reception during lunch hours or if needed.• Responsible for updating Employee’s details in AX Dynamics system and Tecom website. Show less

Doha, Qatar

• Assist in implementing Simex’s HR policies and procedures.• Coordinate interviews and assist in the selection of best calibers to fill vacant positions within Simex.• Assist in the development and implementation of an effective performance appraisal system.• Maintain and update the HR module (Database); collect employees’ data, and feed it into the system and file all personal actions in employees’ files.• Timely and accurately process Simex’s monthly payroll.• Coordinate… Show more • Assist in implementing Simex’s HR policies and procedures.• Coordinate interviews and assist in the selection of best calibers to fill vacant positions within Simex.• Assist in the development and implementation of an effective performance appraisal system.• Maintain and update the HR module (Database); collect employees’ data, and feed it into the system and file all personal actions in employees’ files.• Timely and accurately process Simex’s monthly payroll.• Coordinate with accounting and other divisions/departments to ensure that employees’ salaries are correctly paid and on time.• Prepare periodic reports for auditing in accounts department• Establish a filing system with all employees’ personnel related documents and constantly update them.• Handles all incoming and outgoing calls;• Coordinates and maintains communication logs for all departments;• Receives and welcomes visitors to SIMEX premises and facilities and assists them to the appropriate person to speak with;• Monitors the Time Attendance System ;• Assists the Payroll Team when needed;• Arranges and reminds meetings, schedules, conferences• Performs other duties assigned by the Administrative Officer• Doing some HR related works Show less

Ncr - National Capital Region, Philippines

• Handled direct and corporate selling of company products. • Formulated selling plans and strategies• Managed a team and led team and led them to maximum sales target• Trained and supervised goal oriented people• Handled speaking jobs for the promotion of products

Ncr - National Capital Region, Philippines

• Assisted the Marketing Manager with all marketing activities• Responsible for the preparation of all paper works for presentation to the clients• Attended meetings and conferences for the promotion of company products• Provided support for marketing events• Assisted in the preparation of marketing and promotional materials• Updated marketing documentations and database• Performed other tasks assigned by the Marketing Head.

Occupational Health And Safety

Master Of Business Administration - Mba, Business Administration And Management, General

The specially crafted curriculum for MBA program consists of two parts containing 12 Modules in Part 1 for duration of 12 months.

Pearson Btec Level 7 Extended Diploma In Strategic Management & Leadership, Strategic Management & Leadership, Pass

The specially crafted curriculum for this program consists of two parts containing 12 Modules in Part 1 for duration of 12 months.

Bachelor’S Degree, Business Administration Major In Marketing Management

Activities and Societies: Philippine Junior Marketing Association A University graduate of Bachelor of Science in Business Administration.