Virtual Assistant Services:Personal Assistance:* Meeting arrangements* Calendar/diary management* Email management* Presentations * To-do lists/task management* Setting up conference calls * Travel bookings and arrangements* Business/personal reminders Financial:* Monthly recons* Managing of suppliers* Debtors/creditors* Invoicing* Process payments* Expense/receipt managementAdministration:* Reports* Research* Transcription* Project admin* Data management* Proofreading* Setting up of interviews * CV screening General:* Client liaison* Marketing* Administrative HR Functions

* PA to GM* Systems Administration* Dedicated FTI liaison* Any and all PA duties as requested* Accommodation & Activity Bookings* Sole liaison person for FTI –VIP agent* Invoicing* Assisting with hosting on the occasional Evening to cover Lodge Manager* Insurance portfolio recently added to duties

* Reception* Accommodation & Activity Bookings* Processing of deposits & guest payments* Invoicing* F&B stock ordering* Customer Liaison* All PA related work* Completing all permits, registers relating to hunting safaris* Oversee most aspects of the Lodge, including on rare occasion cooking breakfast for guests

* General office administration

* Checking accommodation guests in & out & hosting guests in the evening until they retire to their rooms* Ensure all Indemnity forms filled in & signed by all guests* Breakdown of income correctly filled in on each indemnity* Processing all payments and control of all cash & paperwork* Paperwork and all financial documents to be sent to the Head Office office weekly* Ensure that rooms are allocated correctly & that the lodge staff has cleaned the rooms & re-stocked bar fridges, soaps etc* Liaise with Chef re: menus and stocks and ordering of stock* Processing all purchases of beverages etc. on IQ POS system* Send daily recons of credit card, cash and deposit transactions per indemnity* Semper reservations program – add all new bookings* Refer Semper for any special meal requirements, deposits paid & transfer notes* Monitoring stocks – send stock lists to Head Office on the last day of each month. (Bar & curios)* Staff tip distribution* Placing all orders for consumables, beverages, curios, elephant feed, fuel etc* Monitoring costs and cutting costs where possible.* Overseeing all staff – ensure work rosters are done minimizing overtimes, ensure any warnings are issued timeously etc. * Prepare and ensuring new staff sign contracts are signed* Fingertech – ensure all new personnel added to the system & the report is to be emailed to Head Office monthly* Oversee booking & operation of Game drives / walks for accommodation guests* Overseeing safari operations / general welfare of elephants* Monitoring game fences and game counts. On both properties (650 hectares)* Arrange allair and road transfers for guests* Maintenance of buildings, walkways, pool, vehicles, pumps etc* Ensuring & checking vehicle log books are in order* Monitoring fuel in the storage drums

* Order monitor & report all diesel orders* Daily vehicle reports* Daily diesel usage report* Workshop artisans attendance registers* Ordering of all parts as required by artisans* Monitoring & booking of services for all heavy machinery / digger loaders / grabs / vehicles* Ensure critical stock item levels maintained in order to prevent shutdown of sawmill* Manage & order all stock for sawmill stores* Oversee and control all artisans* Despatch & expedite deployment of necessary artisans to emergency breakdowns to minimise sawmill downtime* Prepare, recon and remit daily invoices to Finance Dept for payment

* Processing of all Sales and Purchase orders (later handed down to new addition to the team.)* Processing of all Delivery Notes, Customer & Supplier Invoicing and balancing of accounts* Processing of all payment and salaries from the bank –final release by Director* Reconciliation of the bank account* PA duties when required –Manage both all personal and Business issues on behalf of Director* Process payments on his behalf as required –final release by Director* HR duties when required –Manage HR files, leave schedules, collate and manage manual payroll system for submission to Accountant for processing

* PA – Manage both all personal and Business issues on behalf of both Directors* Process payments on their behalf as required* HR – Manage HR files, leave schedules, IOD procedures and compensation, disciplinary procedures, day to day attendance (fingertec), contract management, resignation procedures (statutory closure), induction procedures* Coordination of training functions as per training strategy* Implement and Maintain Health & Safety procedures* Manage the Company’s Asset Register* Assist the General Manager with all Corporate Governance procedures and compliancy* Other positions held within the company: Curio Manager Marketing Manager

Perform all nature of Front Reception and Secretarial duties including invoicing of clients, preparing Tender documents as well as preparation of basic engineers drawings for building plans.

* PA – Manage both all personal and business issues on behalf of both Husband and Wife- MM –Oversee outside Marketing Representative Agent* Process, package and dispatch all sales orders and manage and process all other aspects of the business including the processing of debtors & creditors in Pastel

* Sales in Fine Jewellery* Produce weekly sales reports and manage stock controls in the Fine Jewellery Departments* Procure and manage suppliers and stock in Bello Boutique* Control of inventory* Produce weekly reports on sales, consignment stock, staff commissions and liaise with both suppliers and customers

* Supervise staff* Produce and manage sales* Control of inventory, produce weekly sales reports* Ensure all invoices presented to Financial Department for processing and payment* Research new product procurement and liaise with various Dept Heads, High Calibre International Guests, Suppliers and Owner of Pezula* Cross sell other aspects of the Hotel

Various roles covered with the most current listed below.* Liaising with customers in relation to and action of settlement of legal bills pertaining to ship finance loans* Investigating and completing customers annual company account audit pertaining to their ship finance loans* Being part of and involved in all administration aspects of sale & purchase transactions pertaining to ship finance loans* Monthly reconciliation of Ship Finance Loans* Monthly reconciliation of Run Off & Balloons* Production of the monthly market to Market SWAP report* Safe Custody for Clients* Upkeep of Balance Sheet Spreadsheets.

* Managing of the office

* Reception duties* Trainee bookkeeping* Personal Assistance duties to Accountant

* Marketing* Sales

* Message authentification

* Financial Advisor