Virtual assistance

Processing purchase invoices. Monitoring and ordering stock. Generating sales invoices. Entering journals. Credit control. Filing, copying, scanning. Software used, office, oracle.

Coding, matching invoices to delivery dockets. Inputting onto system. Assisting with monthly payment run. Filing.

working on a temporary role in the finance department of a housing association. Processing card payments for new installations, creating new accounts on Open Accounts system, Submitting DD and Sepa mandates for regular payments, raising invoices and credit notes, general office duties to include scanning, filing.

This role varies a lot, On a daily basis, I upload the engineers time logs and open job cards. I am also tasked with input of the purchase invoices, printing sales invoices, maintaining the sales and purchase ledgers. I update the cheque journal and petty cash. I allocate cash on the sales ledger and do the month end procedures for the sales, purchase and nominal ledger. I keep all the manual files updated. I also submit tenders through various portals.

Working in the accounts department, my role primarily consists of sales and purchase ledger invoicing. Invoicing customers for the maintenance and servicing of lifts, supply of parts and providing quotes for various works. Inputting purchase invoices and reconciling with suppliers accounts. Setting up customer and supplier accounts and ensuring they are on terms as agreed with the company accountant. Issuing credit notes for works not required or parts returned, also issuing for VAT exempt customers. I programme the installations and removals of stair lifts in Northern Ireland and general office duties including filing, scanning, posting and the overflow of telephone calls through the switchboard. On a daily basis I use computer systems such as Sage Line 50, protean, excel, word and outlook.

Initially working in the new business team, I was vetting and inputting the new business applications onto the system, requesting monies to be transferred from ceding schemes, Liaising with financial advisers to ensure all criteria was met for the client to open the pension. I progressed then to the funds team where I would process the monies received from ceding schemes and issued Tax free cash or set up the client’s income from the pension. Again I would have been in contact with various pension providers and financial advisers. As I like to work overtime, I was trained on the servicing of the accounts, changing details amending funds and issuing statements. As I was trained in all 3 areas I was also relied upon to take an overflow of calls when the call handling team were busy.