Chastity Thomas Email & Phone Number

United States

London, Gb

Chicago, Illinois, Us

Oversee office facilities, supplies, maintenance, and expenses, maintaining an efficient and well-equipped workspace.Manage schedules, appointments, and travel arrangements for head designer and partner of SGAOptimizing time management and productivity.Effectively handle calendars, timesheets, hotel bookings, and expenses for smooth operations of the executive team.Control office expenses, optimizing costs for supplies and services, ensuring efficient budget allocation and expense reduction.Foster vendor relationships, negotiate contracts, oversee service quality, enhancing office functionality.Organize and execute office events, fostering a positive and engaging work environment for all staff members.Key Contributions:- Enhanced executive productivity through efficient calendar management- Implemented office supply optimization, reducing costs while maintaining well-stocked and functional workspaces.

Leuven, Be

Manage NYC HQ's two-floor office by overseeing daily functions of the office, leading reception, facilities, and operations.Oversee receptionist, including day-to-day workflow and work assignments.The first point of contact for the office, the "go-to" person for all questions pertaining to office logistics and setup.Report repair issues to building management and engineers in addition to overseeing any office construction, moves, or overall facility management.Set up and supervise all vendor contacts and contracts, oversee agreements, and maintain relationships.Create and maintain office events, supplies, and pantry budgets, order supplies on a monthly, weekly, and daily timeline.Manage and arrange office safety procedures; COVID rules, procedures and protocols, fire and safety training, and stairwell drills.Assist with meeting setup, conference room management, scheduling meetings, catering, and logistics.Troubleshoot and resolve issues as they arise in the office.Head office communication: create Slack notifications and sent out standard mass emails regarding office updates.Work with HR and IT department with new hire setups and equipment distribution.Book event space, conference and meeting rooms for executives, on and off site.Spearhead office events; holiday events, happy hour setups and birthdays for staff and client meetings.Responsible for swag presentation; branding/design, ordering & organizing, managing swag budget and options for staff & clients.Report overall progress to chief management and collaborating to improve office operations and procedure.Key Contributions:- Implemented streamlined office procedures, reducing administrative bottlenecks and increasing overall efficiency- Negotiated vendor contracts, reduction in office expenses while maintaining high-quality services.- Spearheaded a workplace safety initiative, leading to a decrease in incidents and ensuring a secure office environment

Organized and compiled talent information; contact info and talent releases.Managed and oversaw all contracts and agreements that were complete and accurate. Validated IDs and work permits if applicableArranged information for set locations for actorsWrangled talent onset.Organized and managed all talent submissions via talent database; by ranking numbers, vetting resumes and headshots, scheduling and hosting auditions.Setup audition logistics: booked studios, scheduled talent, and cast primary actors.Cultivate relationships with industry talent.Negotiate rates with agents.Conduct talent auditions; in-person and via Zoom.Handled all talent start paperwork; organized contracts, call sheets, and travel arrangements for talent.Corresponded and provided various departments with all casting info as needed.Distributed all talent start paperwork; managed actors' timesheets and Identification, contracts, and release forms using HelloTim digital on-boarding system.Formulated talent presentations via PowerPoint for directors and execs for talent approval.Administratively assisted wardrobe and production with all casting info as needed; sizes organized and scheduled wardrobe fittings.Arranged and dispersed set location for actors. Organized and managed all talent submissions via talent database

Responsible for managing and administrating information for cast of over 140 actors.Distributed and managed all talent start paperwork; timesheets and Identification, contracts, and releases forms.Formulated talent presentations via PowerPoint for directors and execs for talent approvalCreated procedures and processes for actors to check-ins and outs of set to ensure and easy and organized workflow. Administratively assisted wardrobe and production with all casting info as needed; sizes organized and scheduled wardrobe fittings.

Lafayette, Ca, Us

Oversaw variety of vendors; building maintenance and repairs, manage upkeep of the overall office presentation.Organize and coordinate in-office and out of office events.Managed setup of events and notifying staff of details.Budgeted all office supplies, catering and snack orders, events and birthdays celebrationsAct as host liaison for executives by greeting guests direct them to conference rooms and/or waiting areas. Ensuring comfort by offering beverages or snacks. Follow company protocol by directing guests to sign NDA contracts upon arrival.Dog friendly office, manage dogs

Lafayette, Ca, Us

Maintained and coordinate executive and senior management day-to-day meetings, travel schedules including car services, flight and hotelLiaise with building management including; facilities, vendors, cleaning, catering and security servicesPerforming efficient and diverse administrative duties including managing calendars, booking conference rooms, meeting logistics.Responsible for approving and overseeing vendor invoices, billing, accounts payable, and schedulingProficiently decrease expenditures by implementing cost efficient, inventory controls and standardizing ordering procedures, compared rates with opposing vendors for best service and pricing.Adequately order supplies for kitchen and office as neededEstablish team atmosphere through organizing events for staff to maintain a unified business culture.

New York, New York, Us

Handled the tasks of managing Executive calendars and scheduling conference rooms for meetings and interviews.Selected to serve as first point of contact for all visitors, host visitors at the front desk by greeting, offering refreshments, directing and announcing arrival to point of contact.Demonstrated responsibility in management of Executive schedules and effectiveness in troubleshooting scheduling conflicts as they arise.Managed high volume phone system and screened calls for C-level management.Conducted general office duties such as filing; copying and managing receipts utilizing concur for Executives expensesEffectively managed the upkeep of kitchen and overall office appearanceReceived and sorted mail, arrange and organize FedEx, UPS and Postal pickups and send offs.

New York, New York, Us

Assigned to create, organize and reform the overall appearance of teachers administration officeHeld the full responsibility of managing and organizing the office; ordered all administrative supplies for teachers and staff, arranged field trips for entire school; coordinated staff activities, answering phones, screening calls to appropriate departmentsDeveloped and implemented new policies and procedures to enhance the educational program as the source of counsel and enforcer of discipline for all scholars

Lafayette, Ca, Us

Responsibly organized and coordinated office function of 70+ staff officeActed as liaison between facility vendors, office supplies: including cleaning services, building management, beverage and refreshment vendor and cateringManaged office operations and procedures; administered tickets for maintenance and helped onboard new hiresMaintain office rapport, communication and develop relationships by engaging staff in communal activitiesEfficiently oversaw vendors weekly restock of supplies, catering and food orders Actively Planned and managed in-house events and celebrationsSupported visitors, ensuring their comfort and assistance