Chelsi Baird Email & Phone Number

Santa Maria, Ca, Us

Santa Maria, Ca, Us

Santa Barbara, California, United States

As Director of Operations for MCI Construction, my role encompassed a wide range of responsibilities including managed human resources, including current employees and new hires, maintaining employee records, coordinating onboarding/off boarding process, and ensuring compliance with relevant labor laws and regulations. Oversaw the entry and tracking of daily and weekly time cards and all processing of weekly payroll. Managed Workers Compensation/ Liability Insurance policies for the company and subcontractors/vendors. Ensured proper coverage and compliance with insurance requirements. Coordinated all marketing and advertising efforts for the business including creating and managing marketing campaigns, tracking job leads, and maintaining vendor and subcontractor relationships. Handled daily bookkeeping tasks, including managing accounts payable/accounts receivable, bank deposits, banking transactions, and reconciliation. Prepared financial statements and reports on a monthly, quarterly, and annual basis. Assisted with project scheduling and management tasks, ensuring projects were completed within the agreed-upon timelines. Utilized QuickBooks for financial management and tracking. Managed employee schedules/coordinated job assignments. Created all project estimates and prepared client invoices. Ensured accurate and timely billing for client management. Attended client/vendor meetings, providing support and effective communication. Handled email correspondence related to project and business operations. Controlled and ensured proper enrollment, coverage, and administration of employee benefits. Managed all donations and volunteer work provided through the corporation. In addition to these responsibilities, I actively participated as a member of the National Women in Construction (NAWIC) organization and volunteered at Habitat for Humanity (Goleta), demonstrating my commitment to professional development and community engagement.

United States

I orchestrated a comprehensive transformation in vendor onboarding and renovations practices, including strengthened vendor relationships, cost savings, and heightened transparency. By developing a structured workflow and creating an Onboarding Welcome Packet, vendors were seamlessly integrated into our operations, aligning them with DV mission and expectations. I led a revamp of our vendor management system, enforcing rigorous documentation requirements that enhanced transparency and safeguarded the company. Implemented a reduction in vendor initial deposit requirements, helping our contribution margins.I led the project performance analysis and management, conducting monthly post-mortem evaluations covering budgets, monthly metrics, timelines, change orders, and profit and loss calculations. This meticulous oversight of renovation project budgets and approval of all accounts payable ensured financial targets were consistently met. My role extended to supervising various projects aimed at optimizing operational efficiency and contribution margins. Collaborating closely with cross-functional teams, we jointly defined project goals, allocated resources, and established timelines. Efficiency was further improved through the optimization of renovation workflows, culminating in a highly efficient process from project initiation to completion and management of accounts payable.I demonstrated leadership and team management capabilities, overseeing an offshore team responsible for renovation coordination, billing, and utility management. Collaborated with the Acquisitions team was essential in scheduling renovation start dates and assigning General Contractors to projects. I spearheaded several impactful initiatives, which included enhancing upfront payment requirements for contractors, implementing a project management fee to increase the company's contribution, and creating a Home Warranty Program to effectively reduce monthly maintenance costs.

Remote

As a member of Zillow's Offers division, I played a crucial role in supporting project management activities, specifically in planning and scheduling repairs and renovations for homes from the initial purchase to the sale period. Provided coordination and direction regarding scheduling, vendors, and field teams involved in the renovation process. This included ensuring efficient communication and collaboration among team members. Managed the complex scheduling of daily project initial walks, progress walks, and final walks. I ensured that these activities were properly planned and executed within the established timelines. Collaboration with Regional Project Managers (RPMs): Worked closely with RPMs in scheduling day/weekly project meetings using SalesForce and facilitating effective communication through Slack Channels. This helped to align project goals and ensure smooth progress.Created purchase orders (POs) for vendor payment processing, ensuring timely and accurate payment for services rendered. I maintained proper documentation and records to support financial processes.Renovation Task Completion: Handled a variety of tasks to complete all renovation steps throughout the project lifecycle, ensuring that each step was executed efficiently and effectively. This involved coordinating with various internal and external stakeholders. Bids and Bid Tracking: Created and submitted bids for renovation projects and maintained through bid tracking. This included collaborating with external vendors and ensuring competitive and accurate bid submissions. Interacted and communicated with a team of over 2,000 individuals involved in the renovation process. I fostered effective communication channels to facilitate a seamless renovation process and address any issues or concerns.

Vandenberg Village, California, United States

Daily operations and office management for RCI - Federal Contractor. I worked directly with the President of the company, assisting in certified payroll reports, managing of the daily field reports and collecting of contractor insurances records.

Vandenberg Air Force Base, Ca

As a data entry and records maintenance specialist at the scale house, my role involved a variety of tasksand responsibilities. Data Entry and Record Maintenance: Conducted daily data entry tasks, accurately entering information into the system and maintaining records. This included managing customer information, truck weights for weight tickets, and waste disposal and diversion totals in a Microsoft Access database for reporting purposes. Environmental Reporting: Produced basic environmental reports based on the data entered into the system. This involved compiling and summarizing information to generate reports on waste disposal and diversion. General Cleaning and Maintenance: Undertook general cleaning and maintenance duties at the scale house to ensure a clean and organized work environment.Maintained gate control by conducting initial visual load screening of incoming vehicles and notifying the Landfill Operator of their arrival and contents. This ensured proper traffic control and compliance with waste disposal procedures. Answered incoming telephone calls, providing information on procedures to customers and taking messages when necessary. Greeted and directed visitors to appropriate personnel or locations within the landfill. Office Support Functions: Provided general office support functions, including document generation, record-keeping, and ordering supplies. Made calls to request maintenance and other services as needed. P-Card Management: Acted as a P-card holder, responsible for monthly P-card reconciliations and tracking. I was trained in creating eProcurement requisitions for subcontractor invoicing, ensuring proper financial management.

Buellton, California, United States

Administrative Assistant to the Director of Operations and President of Ruprecht Construction. I performed daily office tasks, accounts payable, flight record management and kept record of all project reports, scheduled and daily emailing for President of the company.

Lompoc, California, United States