Senior assistant to the CEO & CTOHire and manage a diverse team of Executive AssistantsPartner with Executive Team on internal initiatives and administrative support functions

• Support CEO and CCO with calendar management, travel coordination, and personal assistance.• Review and create reports, complete technical research, and coordinate PR events.• Assist HR in recruiting for engineering positions, including sourcing candidates and screening resumes.• Generate data to help refine and test voice-controlled AI product.• Manage corporate office including setting up conference rooms, and handling procurement, maintenance, and shipping.

• Support CEO and executive team including email/calendar/contact management, travel planning, financial report preparation, meeting setup, and business correspondence.• Coordinate industry conferences and internal/external events.• Direct office operations, including asset management, technical support, procurement, office relocation, shipping, conference room management, and new employee setup.• Compose official meeting minutes and action items.• Organize and review company financial reports and act as a liaison with third-party accounting firm.

• Directed hazardous materials safety training program for clients in oil service industry, including project proposals, client communications, and curriculum development.• Coordinated company travel program. Successfully coordinated trips to 30+ international locations and obtained business visas to 15+ different foreign nations. Responsible 24/7 for on-call travel issues.• Office administration and maintenance, new employee orientation and training, and IT support.• Maintained internal/external client business portal and database.• Promoted from Project Assistant to Project Assistant II.