Executive Assistant To C-Suite
Carlsbad, California, Us
Provided support to C-Suite executives. Spearheaded communication initiatives throughout the organization, contributed to enhancements in surgeon experience, and ensured adherence to corporate branding initiatives.• Organized complex global calendars, itineraries, agendas, catering, and onsite/offsite events. Organized travel arrangements, domestic and international, including air, ground, hotel, and conference. Processed timely expense reports.• Coordinated Board of Directors meetings and Earnings calls and materials for CEO, CFO, COO, and Legal Counsel.• Established streamlined processes for surgeon visits, dinners, and surgeon-led employee training, improving both on- and off-site experiences.• Engaged internal and external stakeholders to understand training objectives and develop agendas that meet event objectives, aligned resources and secured availability of all participants, coordinating with Product Marketing for educational content creation consistent with training objectives. • Managed coordination of national sales meetings, tradeshows, and annual spine congresses, skillfully negotiating agreements with hotels, vendors, and caterers.• Participated in and supported High-Performance Management System (HPMS) meetings, organizing employee training to align people, processes, and resources with organizational strategy.• Scheduled 150 employees through the Spine Ace Program, providing regular updates to the executive team and ensuring alignment with organizational objectives.• Collaborated cross-functionally with Sales, Marketing, Product & Development, SafeOp, Medical Education, Quality & Regulatory, and Operations Teams, to drive cohesive communication of organizational goals and meet regulatory and quality requirements.• Peer-nominated first-year GRIT Award runner-up, recognizing performance and commitment to core values.
