Planned travel arrangements for 30+ executives and staff. Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences. Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information. Document Control using specialized version of SharePoint. Maintained electronic filing system and paper files. Planned meetings and prepared conference rooms.Dispersed incoming mail to correct recipients throughout the office. Supplied key cards and building access to employees and visitors. Made copies, sent faxes and handled all incoming and outgoing correspondence. Facilitated working relationships with co-tenants and building management. Organized files, developed spreadsheets, faxed reports and scanned documents. Properly routed agreements, contracts and invoices through the signature process. Maintained and reserved the executive conference room calendar. Managed daily office operations and maintenance of equipment. Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists. Assisted Procurement department with purchasing project equipment including EP forms and all supporting documents, tracking packages throughout the purchasing process. Assisted all Engineers in day to day activities. Accounts payable; Human Resources for new hires including all paperwork and processing. Maintained office supply inventory.