Provided administrative assistant support to Executive Director / Directors in Global Oncology

Provided Executive Assistant to Global Market Access & Pricing team.• Supported Global Heads of two departments along with the team members. Managed all the administrative day to day tasks (scheduled meetings, supported travel arrangements, prepared, and processed expense reports for all direct reports, supported registration for different conferences, managed on boarding new hires, managed off site meetings and events, and other daily requirements) • Managed the inputs for the SharePoint Site including adding documents, creating folders, and maintaining updates.• Created and maintained over 6+ distribution lists for faster and accuracy email distribution and communications. • Liaison for GOMAP team and Global Marketing Specialty team (sent out communications emails to internal and external customers).• Built and support positive customer relationships; (created birthday emails identifying team members’ birthdays).• Grew delivery organization revenue to help achieve team’s revenue and budget plan.• Supported external budget for over 15+ products with a budget of 20 billion; processed requisitions and moved commitment budget.• Generated internal/vendors purchase requisitions, processed invoices for accuracy and completeness, tracked payments, verify that appropriate approvals and authorizations have been obtained prior to entering the purchasing process.• Compiled, recorded, and presented detailed monthly and quarterly project reports to management for efficient decision making and sound budgetary planning .• Supported the department’s budget internal ($1,600,000.00) (updated the tracking sheet, entered the monthly actuals, provided monthly commentaries, summarized monthly variances to finance team, summarized LEs & annual plan/actuals). • Scheduled progress and budget meetings once a month and adjusted project estimates in terms of resource allocation and completion timeframes when needed.

• Maintained Customer Education Program (CEP) inbox in Outlook, for over forty requests per day• Approved incoming CEP requests, sent out an average of twenty-five confirmation emails for approval per day• Coordinated with the sales rep on their expectation for the CEP visit, via phone conversations and emails • Compiled agenda for the surgeons and sales reps CEP visits, send out an average of thrity meeting invites to presenters through Outlook calendar and confirm attendances per week• Handled all logistics for the CEP visits an average of ten per week, reserved the conference rooms, catering orders, sent out over twenty final agendas per week, including the MAKO demo’s scheduling, sawbones on average of five or more • Host average of twelve CEP visits per week, welcomed the surgeons and sale reps, oversee visits to make sure all the presenters and tours remained on scheduled, assisted with any other request during the visits• Tracked over seventy-five CEP visits, via Excel spreadsheet for each month/ to year• Uploaded over thousand transparencies for each CEP visits and special events/programs in the Spend Tracker database• Coordinated and maintained five conference room calendars • Coordinated and maintained over thirty tour guide tracking (new tour guide database)• Created and processed five or more expense reports in Concur per month• Assisted with special projects, (i.e. created a tracking sheet for tours, over-see several events and programs off site)

• Managed all logistics for travel requests• Coordinated and scheduled meetings and reserved conference rooms• Assisted with logistics for the Town Halls• Created and processed expense reports, uploaded documents in Communication SharePoint• Backup support to Executive Associate

Provided administrative support to IDFR Office Manager and IDFR PMO/Office• Received numerous awards for going above and beyond in reaching goals• Coordinated and scheduled a high volume of meetings including face-to-face, video conferences and live meetings• Designed and maintained several SharePoint sites that stored group documents• Created and maintained an extensive number of Excel spreadsheets• Prepared and updated numerous PowerPoint presentations, from scratch drawing to design• Coordinated a high volume of complex US and international travel and meeting arrangements • Managed business continuity documents that contained confidential employee contact information • Managed complex projects for department (i.e. on boarding / off boarding of summer interns, Town Hall meetings for staff and patients, and scheduling of leadership dinners)• Provided support for all other administrative tasks, as assigned

• Facilitated guest arrivals by warmly greeting and registering them • Provided guests with appropriate room assignments, keys and directions to rooms, while up-selling when appropriate• Facilitated guest departures, providing accurate statements and ensuring guest satisfaction and collecting payments • Answered incoming calls within three rings and assisted with reservations, confirmations and room need requests• Provided guests with access to hotel services, forwarded in-room meal requests and ensured mail, faxes and packages were delivered in a timely manner• Served as concierge and assisted guests with ground transportation, restaurant or entertainment reservations and provided other information about the locale