Responsible for proper reporting to CNO including appraisal of staffs information and performance.Prepares information for meetings and events as neededProvides assistance relating to filing, maintenance, and retrieval of information relevant to all aspects of her responsibilitySchedules appointments for CNOHealth Stream AdministratorAssists in all areas of Hospital wide nurse eventsTypes as needed correspondence, statistical reports, etc.Coordinating / assisting with special functions as neededDrafting policies and procedures as neededMaintains tickler file for pending itemsResponsible for assisting Directors with special projects / assignments, etc.Responsible for interaction / coordination between Directors and CNOConstructs minutes of meetings as requiredMaintains nurse database to ensure license’s are current and track mandatory education attendance Submits Expense Reports via Concur for CNO / COOSorts and distributes incoming mail as needed – identifies mail that needs immediate attentionDemonstrates the ability to be flexible and organized during stressful situationsAssists other Administrative Assistants on a dailybasisDevelops and revises policies on-lineCoordinates admin on call calendar Serves as notary public for Hospital

Answer all phone calls on main office phone lines including needs for operator assistanceProvides administrative support to project managers and staffProof reads and checks typed and other materials for accuracy, completeness and compliance with Authority and department standards, policies and proceduresMaintains bidder and contractor databasesPrepares, prints and distributes staff reports, checklists and related information for design and construction phases for Board reviewAssists project staff by preparing and/or typing memoranda, correspondence, and other technical documents using word processing, spreadsheet or database software and monitors progress and approvalsAssist with business development proposal preparation and presentations, as requestedRoute invoices for approvals and payments using accounts payable systemArrange travel and submit expense reports for team membersAssure adherence to corporate information management policiesSchedule and organize activities such as meetings, travel and conferencesPrepare record keeping including invoice payment, check requests, expense reports and corporate credit card expense documentsPrepare documents for execution and distribution after execution

Recruitment and HiringTraining and DevelopmentEmoloyer-Employee RelationsMaintain company cultureManage Employee BenefitsCreate a Safe Work EnvironmentHandle Disciplinary Actions

Answer phone calls and transfer to the correct areaPerform clerical duties such as faxing, copying, emailing, etc.Accept payments for services issued receipts and led accordinglyTake detailed messages and deliver to appropriate person or departmentCall for transport for patients or visitors in need of assistanceOrdered ooce supplies when neededAssisted visitors in nding their way throughout the hospitalMade overhead announcements to all hospital visitors, patients, and person