Vanessa Chiu Email & Phone Number

Los Angeles, CA, US

Claremont, California

• Planned and implemented enterprise events focused on connecting and engaging the alumni and parents of current students. Designed, built, and executed experiences with the end goal of differentiating the Harvey Mudd.
• Spearheaded, scheduled, and managed 120+ virtual, in-person (local and regional) and hybrid events annually with invites to 10k constituents; oversaw all event logistics, including registration, staff briefings, etc.
• Managed day-to-day expenses and oversaw $150K budget; reviewed and approved purchases for vendors, banquet event orders and promotional items
• Engaged 500+ young constituents through various events and activities; established the framework and foundation of the GOLD (Graduates of the Last Decade) Society
• Successfully maintained engagement levels throughout the COVID-19 pandemic by pivoting to 150+ online programs, webinar series, social hangouts, and more; personally guided six class reunions committees on the.
• Continually optimized event operations by utilizing event reports to discover programmatic needs and interests of constituents and redirect future events towards those objectives

Los Angeles, CA

• Designed and facilitated large-scale events through 1:1 sessions focused on engaging, exciting, and informing students in regards to potential academic opportunities.
• Coordinated and executed the logistics of a multitude of events, including overseeing the scheduling, event topics, catering, marketing & promotions, volunteer management, and more
• Coached a team of 12 part-time staff members on front desk protocols and social media expectations
• Actively promoted events and opportunities through social media platforms (Facebook/Twitter/Instagram)
• Managed 3 critical programs from orientation to graduation, developing relationships with stakeholders to manage expectations; upheld all confidentiality best practices, and adeptly handled any client problems and.

La Jolla, CA

• Provided students full-spectrum support throughout their undergraduate career, including coaching through educational and personal issues, career planning, and more.
• Advised 1300 students on academic policies and procedures via 1:1 sessions and larger events
• Played a key role in the coordination of the quarterly scheduling of classes, partnering with other academic leaders on the logistics

Los Angeles, California

• Provided hands-on administrative support spanning event management, staff management, and document review/preparation.
• Arranged yearly conference logistics by contacting applicants, conducting venue identification, handling negotiation and reservations, interacting with vendors, and delegating tasks to colleagues
• Managed team of 9 part-time workers on office etiquette and procedures
• Reviewed and updated 100+ confidential documents per week for authorizations and surgical purposes

Claremont, California

• Assisted with the execution of career development events, promotions, and communications for a student body of ~1600.
• Hosted 5 informational sessions for 20+ attendees regarding career development programs and opportunities
• Setup 10+ coffee talks, interviews, and informational sessions with top industry employers
• Created, designed, and distributed weekly newsletters about various upcoming events, opportunities, and deadlines
• Helped manage a large database, utilizing the NACElink system that organizes profiles, workshop events, and more
• Served as trainer for new staff members, guiding them through the various programs and office resources

Los Angeles, California

• Advised 20 undergraduate students per week for mandatory advisement by explaining remaining course requisites, recommending courses based on their interest and career goals, and checking in on their college experience
• Counseled students regarding their course plans and Student Academic Record System (STARS) report to update on requirements for majors and minors and guide students to a full load of 16 units for timely degree completion
• Programmed for Scholars'​ Day for 18 Annenberg undergraduates for a teambuilding day and ensured all expenses were within budget
• Referred students to campus resources to create awareness of possible resources to maximized students’ experiences
• Answered academic and registration questions during walk-in appointments for all student levels
• Reviewed and updated on internal Journalism Major/Minor, Communication Major/Minor applications, Journalism and Communication decision letters, and Journalism internal admission report graphs

Los Angeles, California

• Advised 100+ undecided undergraduate students on their first semester of classes
• Counseled 50+ students through class registration to ensure students enroll in at least 16 units for timely degree completion
• Provided academic and transition answers to 10 freshmen and transfer students per session
• Guided 5 international students in class registration and enrollment
• Prepared and attended Academic Expectations, a presentation facilitated by advisors to state general expectations of the college and university, at Freshmen and Transfer Orientations