Chris Kirby Email & Phone Number

San Francisco, Ca, Us

Assist Western Region Facility Management Team with projects for new and existing office remodels, moves, maintenance and onsite vendor management.

San Francisco, California, Us

• Manage the global workplace to ensure a smooth and effortless daily work process for all staff and executive teams.• Coordinate with facility/building management teams in each location across EMEA, Canada, APAC, & US. This includes managing vendor relationships, security access, and serving as the global contact for maintenance, lease negotiations, and all space planning needs.• Manage build-out/remodel of all office spaces and work with designers, landlords and contractors to ensure standards are uniform in all offices. • All move in/out activities including planning, implementation and on the ground coordination of these efforts.• Manage global WeWork account for multiple international stand-alone offices and All Access memberships.• Manage employee and visitor experiences in the global workplace and serve as the ambassador for Nitro to make everyone feel welcomed and cared for when visiting or working in an office. • Order and maintain office supplies, company SWAG and manage food & beverage programs for 5 global offices.• Manage and plan budgets for global workplace to ensure adherence to company policy.• Assist Executives/C-Team with all special projects (e.g., multiple events, travel arrangements, annual Sales Kick Off & President’s Club, and many other personal tasks)• Personal assistant to CEO and COO which included in home care, moving assistance, travel and many routine daily life events.• Recruiting coordinator for the talent department.

San Francisco, California, Us

• Manage the global workplace to ensure a smooth and effortless daily work process for all staff and executive teams.• Coordinate with facility/building management teams in each location across EMEA, Canada, APAC, & US. This includes managing vendor relationships, security access, and serving as the global contact for maintenance, lease negotiations, and all space planning needs.• Manage build-out/remodel of all office spaces and work with designers, landlords and contractors to ensure standards are uniform in all offices. • All move in/out activities including planning, implementation and on the ground coordination of these efforts.• Manage global WeWork account for multiple international stand-alone offices and All Access memberships.• Manage employee and visitor experiences in the global workplace and serve as the ambassador for Nitro to make everyone feel welcomed and cared for when visiting or working in an office. • Order and maintain office supplies, company SWAG and manage food & beverage programs for 5 global offices.• Manage and plan budgets for global workplace to ensure adherence to company policy.• Assist Executives/C-Team with all special projects (e.g., multiple events, travel arrangements, annual Sales Kick Off & President’s Club, and many other personal tasks)• Personal assistant to CEO and COO which included in home care, moving assistance, travel and many routine daily life events.• Recruiting coordinator for the talent department.

San Francisco, California, Us

· Manage office visitor and employee experience in the San Francisco office and serve as the ambassador for Nitro and make everyone feel welcomed and cared for when visiting or working here daily.· Managing the overall office space including conference rooms, kitchens and executive offices. · Work with facilities/building management, including managing vendor relationships, security access, and serving as the building contact for maintenance, lease and buildout needs. · Order and stock office supplies, mailing supplies, kitchen snacks/food and beverages.· Manage lunch catering/WFH program.· Assist Executives as well as the rest of the People Team, with all kinds of special projects (e.g. event planning, employee birthday/anniversary shout-outs, holiday gifts, customer wall, travel arrangements). · Talent Team recruiting coordinator- scheduling and coordinating all virtual and in-person interviews for the San Francisco, Toronto and Melbourne, Australia.

San Francisco, California, Us

Office Management / Facilities• Manages office/travel corporate credit card reconciliation.• Primary point of contact and project manager for all design and remodel projects in the office.• Responsible for replacing office furniture and ergonomic office chairs. Coordinates new employee ergonomic chair sizing with HR.• Maintains office equipment; including conference room polycoms, teleconference equipment, printers / copiers. Responsible for invoice approvals and contracts with vendors.• Primary point of contact for all facilities including subleased space; communicates directly with Landlord and vendors as needed. Partners with COO/CFO on leasehold improvements.• Responsible for ordering all office supplies including janitorial & groceries.• Manages the stocking of kitchens with food and snacks.• Primary admin for the agency travel system responsible for all corporate travel.• Manage distribution key cards and keys.• Primary contact for building alarms and security company response to alarms. Coordinates security video integrity with IT. Partners with IT for laptop security.• Coordinates Safety and Emergency Evacuation Plan with HR.• Partners with IT/ HR for new employee onboarding and maintains seating arrangement floorplan.• Manage the receptionists, and other office support personnel.• Manage and schedules janitorial service, handyman, contractors, and electricians.• Manages offsite furniture storage and inventory with interior designer.• Primary admin for gmail calendar and iPad conference scheduling systemSupervise Reception and Office Assistant• Assign and monitor responsibilities and tasks for receptionist and office assistant.• Receptionist is responsible for answering main phone line and all associated phone duties.• Reception duties also include, but not limited to, greeting and accommodating visiting clients/visitors, receive, sort, & distribute incoming deliveries/mail, and assists staff with shipping needs.

San Francisco, Ca, Us

Manage hands-on tasks and consult with management regarding on-boarding and off-boarding, performance management, employee relations and benefit and leave administration.Duties and Responsibilities:• Empower managers to build and foster great teams and support the cultivation of exceptional talent• Partner with management to handle employee concerns, performance and disciplinary actions• Lead on-boarding and staff activities for new hires• Manage employee relations programs, policies, and procedures• Manage the recruiting process – liaise with external recruiter, calendar interviews, conduct reference checks, initiate offers, etc. • Responsible for local, state and federal compliance efforts• Manage/Administer company benefits • Manage the annual open enrollment process• Process payroll• Provide leadership for Company culture and events

San Francisco, California, Us

• Work directly with Project Director to coordinate multiple projects from conception through install.• Ensure that project goals are achieved consistent with client expectations and project objectives.• Maintain the highest level of client customer service and maintain open communication with client.• ‪Serve as liaison between client, project manager and designer on specific projects.• Evaluate bid documents with Project Director to ensure thorough understanding of scope of work.• Assist in producing schedules for project installs.• Coordinate with project manager to insure designer revisions and redlines on CAD drawings receive the proper changes.• Check in and photograph items for Studio Webware during installs.• Assist in the regular communication with clients for all schedule production and delivery related issues.• Keep management apprised of project performance including status of orders and delivery dates.

San Francisco, Ca, Us

Responsible for organizing and coordinating the office/facility and HR operations and procedures in order to ensure organizational effectiveness and efficiency. Specifics of the roles: HR Generalist• Process and enter Payroll through ADP Portal.• Recruiting for all Vacant/New positions.• Manage the onboarding process for all new hires providing offer letters, orientation schedules,and new hire packets.• Manage the day to day benefits administration for all company provided benefits.• Facilitate the Open Enrollment process for the entire company.• Respond to Human Resources inquiries from employees and external vendors.• Administration of the performance review program to ensure timely processing by staff and supervisors.• Monitor the maintenance and communication of records required by law or local governing bodies. • Work with executive team on HR related initiatives.Office Manager• Manage all facility maintenance issues.• Maintain various office equipment including phones.• Administration of maintenance, service and supply contracts.• Manage office and kitchen supplies inventory. • Set up and cleanup for various agency meetings. • Distribute mail daily. • Maintain overall appearance of the office. • Maintain Emergency Supplies and Evacuation Plan.• Coordinate all staff "Perks" (Happy Hours, Outings and Staff Lunches)

Functioned independently and multi-tasked while effectively prioritizing numerous requests and supporting multiple executives (2-3). I was instrumental in building and maintaining a uniquely awesome office culture while also assisting and supporting members of the executive team, marketing team, sales team and customer service team. Role & Responsibilities: Office Management-Manage and provide IT support for office and staff.-Procurement of IT equipment-Desktop setup of IT systems-Backend IT Support including cabling, routing of network and telecommunications equipment setup. -Oversee the procurement of furniture, supplies and other office needs. -Plan special events, company meals, off-sites & meetings for executives.-Assist in new employee on-boarding process with work station setup and equipment requirements. -Manage HR duties -new hire training, review resumes, etc.-Contribute to the ongoing creative beautification of the office.-Work with contract recruiter and executives to create compelling job descriptions, source and screen candidates, coordinate interviews, candidate feedback and follow-up- Compile and assemble office documents for meetings, etc.- Order office supplies - Event planning – organize small scale office events.- Order food/caterer for internal office meetings -Reliable, honest, trustworthy and proactive with strong attention to detail.-Supreme multitasking ability.-Upbeat attitude and positive approach to tasks.-Willingness to get hands dirty, literally (e.g. not afraid to pick up a paintbrush, plunge a toilet, run a dishwasher, set a mousetrap, or change a light bulb)

New York, Ny, Us

The Office Manager/HR Representative works out of the San Francisco office. The position ensures smooth operation of the San Francisco office by assisting with the supervision of administrative staff and overseeing purchasing. The Office Manager/HR Representative is also responsible for establishing and maintaining a high level of service to employees in the San Francisco and Seattle offices. The Office Manager/HR Representative works with the HR Coordinator in the New York office to coordinate HR activities across the company. The Office Manager is responsible for:•Serves as backup to the executive admin staff in providing services to the Executives•Day to day administration needs for the office•Kitchen maintenance and supplies•Office supply ordering•Vendor Relations•Space Planning•General office appearance•Office equipment maintenance•Office Security•Fire Safety-Floor Warden Manager•Business Continuation PlanHR Representative Responsibilities•Organizes and prepares content for offer letters•Coordinates the on-boarding process for new hires •Benefits orientation for new employees•Coordinating employee professional development programs•Exit interviews with terminating employees•Coordinates open enrollment for Health Benefits•Enrolling and terminating employees from medical and dental insurance plans•Administering employee participation in commuter benefits. •Maintenance of employee files•Works with HR coordinator to maintain current Company-wide open position master•Processes LTD, STD, LOA, FMLA, etc requests•Works with HR Coordinator on Visa/Immigration issues•Assists with the recruiting process, i.e., scheduling interviews, follow up letters•Able to handle complex and confidential information.

San Ramon, Ca, Us

Manage and direct location’s Administrative Services, Office Services, Record Storage, Tenant / Landlord Liaison, and Building Maintenance activities to support the Headquarters operations and satellite locations in the US and Canada.Major Duties and Responsibilities • Manage and coordinate facility activities, general repairs, cubicle/office restacks, moves and other related matters.• Manages two executive assistants and identifies, evaluates and anticipates administrative support requirements for executive staff.• Provide & maintain access cards to all employees, furniture keys, master key system and equipment. • Liaison to landlord & tenant companies for all locations; ensure all communication and follow through are completed, and oversee lease operations and associated costs. • Responsible for purchasing of office requirements including, furniture, office supplies, pantry supplies, etc. for HQ and other locations.• Establishes objectives and standard operating procedures and policies for the administrative services functions and implements companywide.• Monitors spending of office services for adherence to budget, recommends variances as necessary• Responsible for maintenance & management of copiers & fax machines• Manage telephone usage and bills. • Manages the overall budgeting and ordering process for office services; identifies, analyzes and reports on needs, on assets such as equipment, supplies and space to determine appropriate budget plan and needs. Collaborates with department managers to ensure needs are covered.• Manage Office Services activities to include all mailroom functions and coordination of associated duties, such as postage and postage machines, shipment of packages, manage shipping costs and cost savings initiatives, mail in and out.

London, England, Gb

• Coordinate the daily operations of a 230 employee international advertising agency.• Negotiate all vendor contracts for supplies and services.• Managing all HVAC and mechanical services for facility.• Assist IT with Cisco Phone System installation and maintenance.• Supervision of 4 staff for the mailroom, kitchen and reception.• Hiring, training and reviewing all staff.• Project management including relocations, build outs and remodels.• Responsible for all lease and sublet contracts.• Worked closely with accounting on annual budgets and cost controls.• Setting company standards for office procedures.• Helped developed and implemented Emergency Procedures Manual.• Organize all company events and conferences.

Us

Shared responsibility for this company with Carat Interactive

Shared responsibility for this company with Carat Interactive

San Francisco, Ca, Us

Shared responsibility for this company with Carat Interactive

Gb

• Responsible for the daily maintenance, troubleshooting and implementation of telecom equipment at multiple locations.• Performed all port moves, changes and cross connects in the Lucent Definity (PBX) and Audix (voicemail) systems.• Executed and maintained weekly backups, reported issues requiring vendor escalation and responded to help desk calls and trouble tickets.• Coordinated services for office moves, service upgrades and outages of phone service.• Developed and conducted training classes to educate support staff in the use and maintenance of the PictureTel video conferencing equipment.• Created and maintained telecommunication reports in Lotus Notes and Excel.

San Francisco, Ca, Us

• Coordinate the daily operations of a large corporate law firm.• Supervise and train all staff for office services.• Negotiate vendor contracts for all copy machines, printers, fax machines, mail and metering equipment.• Supervised or provided the maintenance for the buildings daily up keep. • Manage the implementation of office service operations as the firm expanded to additional locations.• Supervise the maintenance of all court records.• Purchase all office supplies and furniture for the firm.• Provide back up for the technology department.• Telephone and voicemail systems administrator.• Developed and executed employee training for the proper use and maintenance of the Lucent/Definity telecom system.