Executive Assistant To The Ceo
Indianapolis, In
Currently partner with the CEO and serve as the primary point of contact for three Sr. Directors and over 50 board members across three organizations. Plan and execute 12 board meetings for three separate boards inclusive of negotiating with vendors, catering, hotels, meeting rooms, technology, preparing group travel, meeting materials, agendas, budgets and presentations. Strategically coordinate in-depth travel arrangements across multiple time zones for CEO and board members. Develop and administer surveys with multiple platforms, sharing meaningful results via graphs and presentations. Reconcile receipts and submit monthly expense reports. Prepare partial annual budgets for three organizations and CEO. Draft e-newsletters that effectively communicate CEOs vision and mission. Manage governance procedures including bylaws, policy manuals and director elections, adhering to Robert’s Rules of order. Host virtual meetings and webinars on multiple platforms, primarily Zoom. Improved organizational collaboration and streamlined document storage by implementing G-Suite for staff and board members. As a notary public, administer oaths and affirmations, witness signatures, certify copies of legal documents.