Administrate contracts and proposals for all departments of both companies, including tracking the status of signed documentsPrepare and enter in all change orders for projectsPrepare bond reimbursement packages for municipal utility districts and attorneysUtilize accounting system to enter in all jobs and contracts for both companiesResearch account receivable issues for management and make adjustments as necessaryRequest and manage all certificates of insurance for projectsPrepare all bidding documents for pre and post bid procedures, including insurance, bonds, company resume, equipment lists, and any qualifications requiredPrepare work authorizations for subcontractors, purchase orders for suppliers, county permit applications, transfers of control and notice of termination for all jobsProvide office management support by managing multiple calendars and bid schedulesOrder office supplies and maintain office equipmentResponsible for administrative duties such as arranging meetings, seminars, updating business contact lists, and maintaining active job listsMaintain company databases for projectsResponsible for preparing meeting notes for multiple departments for their weekly meetings Promptly prepare project contracts with all required documentation and contract agreementsProvide administrative assistance to partners and managers as needed