Administrative Support- Manage & maintain calendar, includig scheduling appointments, meetings & travel arrangements- Provide high-level administrative support to other members of the executive team - Prepare and edit correspondence, reports, and presentations- Handle sensitive & confidential information with discretionMeeting Coordination- Organize & coordinate meetings, conferences, and events including booking venues, logistics , preparing agendas, and meeting materials- Record minutes during meetings & follow up on action items- Assist in the preparation of presentations, reports, and other materialsCommunication- Serve as a point of contact between the executive and external stakeholders- Distribute internal/external communications on behalf of the executive- Prepare & distribute weekly newsletter to system Project Management- Assit in planning and execution of special projects- Ensure alignment with organizational goalsTravel Arrangements- Arrange travel itineraries, accomodations, transportation for the executive and other members as needed- Prepare travel expense reports, invoices and ensure a timely reimbursement

Administrative Support- Manage & maintain calendar, includig scheduling appointments, meetings & travel arrangements- Provide high-level administrative support to other members of the executive team - Prepare and edit correspondence, reports, and presentations- Handle sensitive & confidential information with discretionProject Management- Assit in planning and execution of special projects- Ensure alignment with organizational goals

Coordinate a 500+ Annual Conference for POTA; head of registration and FAQ booth- Ensure event information details are accurate on event websites and all pertinent print and digital communications- Manage any issues that may arise during meeting/events and identify effective solutions- Manage details of production in a timely manner- Manage outside vendors, including contracts, agreements, and service arrangements- Create a schedule of events and serve as point person of contact, managing all updates and distribution of schedules- Oversee creation of exhibitor service manuals- Manage special event set-up- Travel to conferences as a professional exhibitor

- Receive incoming calls and allocate service technicicans accordingly- Coordinate routes and schedules for drivers- Monitory job progress and address any issues or delays that may arise- Collaborate with other departments to ensure smooth operations

Provide CSR support to customers calling for HVAC needs such as yearly tune-ups, and emergency appointments