1. Provide document control support to the South African and African team.2. Responsible for receiving, uploading, managing, and controlling documentation on the document management system for multiple projects.3. Liaising with various stakeholders in the organization and external parties, service providers.4. Creating the necessary documentation, folder structures needed for bid/tender submission.5. Planning and managing all document control activities and provide support from beginning to end phase on projects and through to bid submission.6. Provide QC checks and compliance on all documentation and bid submission requirements.7. Attend weekly/bi-weekly progress team meetings.8. Track and update bid deliverables checklist.9. Provide support to various team members on other work-related tasks and functions.

1. Controlling and managing all document control functions in the organization.2. Interface with all project personnel, disciplines, client, and various stakeholders to provide document control support.3. Responsible for receiving, uploading and distributing all documentation.4. Assisting in coordination and monitoring of all documentation activities to facilitate and expedite timeously.5. Accurately maintain the dataroom, project folder structures and cloud-based systems accordingly.6. Create document control and correspondence folders for individual projects.7. Providing effective document and data control services that ensure project management records and management system documentation are integrated, accessible, timely, collected and filed.8. Setting up, coordinating project document templates / folder structure, and maintaining document management systems.9. Co-ordinate and management of the bid / tender preparation to submission.10. Monitoring of the bid management to ensure it is aligned with the organization's requirements.11. Managing the tender submission process from beginning to end effectively and providing support as required.12. To support the planning, organisation and monitoring of all aspects of the preparation of the initial Renewable Energy Independent Power Producer Procurement Programme (REIPPPP) Bid Window 5 through to the submission.13. Assist in co-ordinating, checking, collating, printing, and delivery of bid deliverables.14. Weekly tender progress team meetings and following-up on all outstanding documentation. Tracking and updating the bid checklist accordingly.

1. Managing all project and document control activities.2. Successful management of the document deliverables in relation to time, cost and quality with the project team. Accurate timing, receipt and delivery of project documentation.3. Stakeholder management and integration.4. Document control reporting and project feedback.5. Experienced with all project phases; Initiate, plan, execute, control and close-out.6. Maintaining company electronic filing system.7. Monitoring deadlines, auditing information, answering queries, creating reports and contributing to project meetings.8. Ability to work with multiple projects and reporting to the various project managers within a matrix organisation.9. Coordinating the workflow of all document control functions.10. Responsible for follow-up actions on outstanding project matters.11. Provide full support to project team members and responsible for administrative tasks.12. Training new team members and skill transfer.13. Assisting the team with planning and schedule activities.14. Assisting and supporting the team with costing and expediting, performing all ordering activities, liaising with suppliers, obtaining quotes, getting invoices, ordering items.

1. Perform any/all duties associated with the compilation and review of project work files as per client requirements.2. Be familiar with all project related documents and drawings as well as the required status of each document for Data book compilation.3. Compile procedures index and hyperlink where required.4. Type and proofread procedures and documents.5. Compile templates, forms and report formats.6. Collate all documents produced.7. Set up electronic storage.8. Assist with general office work for the QA/QC Department.9. Compiling data books including registers for final review and acceptance by the Client.10. Manual and electronic filing of all documents and reports.11. Electronic scanning and filing of all project documents.

1. Ensure through active participation and delegation of tasks to subordinates, the timeous registration, transmission and status tracking of all quality or process control related documentation to and from the client, subcontractors, HPE and notified bodies.2. Supervising all documentation personnel and ensuring the implementation and maintenance of the document control procedures in accordance with Company and project requirements.3. Processing, transmitting and monitoring all project quality documents are on time to ensure that documentation influenced costs or delays to the project are avoided.4. Ensuring all documents is processed correctly in accordance with project requirements.5. Implementation and maintenance of the document control register which detail the current status of all quality and process control related documents.6. Ensuring the implementation and maintenance of the document control procedure and work instruction.7. Reporting on a weekly basis to the Head of Quality and the appropriate Systems Engineer on all overdue / unapproved documents.8. Ensuring the registration, checking, processing, approval, and archiving of project documentation in accordance with the relevant MHPSA and Project requirements.9. Plan and ensure the proper adequate training, mentorship and skill transfers.10. Planning for and auditing all MHPSA document control stations and sites to ensure compliance with the relevant requirements and procedures.

1. Maintain comprehensive records of all project communications and strategic decisionmakingprocesses and ensure that all information is recorded and stored on SPF Document Management System and M drive.2. Ensure the timely transfer of information between packages, contractors, engineeringand on site.3. Ensure that the project records are up to date and accurate.4. Manage overall documentation.5. Register all incoming correspondences received from the Contractor.6. If technically related, assign workflow.7. If commercially / financial send to relevant parties for their action.8. Workflow and track all documentation from the Contractor.9. Liaise and support Project Management, Construction and Engineering and Contractors.10. Help track and trace related correspondences; both received and sent.11. Liaise closely with Commercial team and Commercial Manager.12. Help in the implementation of new process and procedures13. Prepare and produce weekly reports.14. Training new users on the project document system and help them understand the benefit of the document management system.15. Support of knowledge and skills transfer initiatives and manage staff.