Ciara Gaffney Email & Phone Number

Australia

Perth, Western Australia, Australia

Perth, Western Australia, Australia

Perth, Western Australia, Australia

Welshpool

Perth Airport, Western Australia, Australia

Welshpool

Providing administrative support for RCR Management, supervisors and site personnel to ensure project objectives are metRaise purchase requisitions and ensure all receipting and invoices are processed in an accurate and timely mannerAttend project meetings, accurately record minutes and distribute the relevant parties Undertake accurate and timely processing of employee information, timesheets, allowances and labor hire information for the purposes of payroll and cost… Show more Providing administrative support for RCR Management, supervisors and site personnel to ensure project objectives are metRaise purchase requisitions and ensure all receipting and invoices are processed in an accurate and timely mannerAttend project meetings, accurately record minutes and distribute the relevant parties Undertake accurate and timely processing of employee information, timesheets, allowances and labor hire information for the purposes of payroll and cost allocationEnsuring the payroll is processed within fortnightly deadlines and in accordance with the various awards and agreements as they applyCoordinating and processing flights, accommodation, vehicles and mobilisations for project teams in accordance with site and corporate policies and proceduresEnsuring the accurate and timely processing of purchase card transactions in accordance with RCR proceduresRunning weekly and monthly reports in SAP assisting project managers with Accruals and EOM reports Sourcing vendors and ensuring completed documentation meet RCR OSH requirements before adding them to our systemOther admin tasks such as creating and maintaining project files, processing expense claim forms and data entry of safety statsTraining and educating new employees RCR policies and procedures Show less

Shenton Park, Perth

Coordinate all purchase card functions for the branch including new card applications, distribution of monthly statements, data entry of cost assignments and conducting follow ups for deadlinesResponsible for the processing of financial documents associated with Agency Contractors including new purchase orders and creating extensions to existing PO's, timesheets and invoice verificationProcess reimbursement claims via petty cash or reimbursement claim forms Maintain cab charge register… Show more Coordinate all purchase card functions for the branch including new card applications, distribution of monthly statements, data entry of cost assignments and conducting follow ups for deadlinesResponsible for the processing of financial documents associated with Agency Contractors including new purchase orders and creating extensions to existing PO's, timesheets and invoice verificationProcess reimbursement claims via petty cash or reimbursement claim forms Maintain cab charge register and distribute vouchers accordingly to branch staff Order and maintain records of staff uniformsManaging workflow ensuring all invoices are processed as per payment termsEnsuring new vendor have completed all documentation including OSH assessment prior to being set up in the systemMaintain stationery, printed stationery and business card requirements for the branch Accurate payroll data entry on weekly basis ensuring all deadlines are metReception duties such as distribution of post and being the first point of contact over the counter/phone for all visitors and contractorsLog and follow up on maintenance requests for ECSB buildings at Shenton Park Visitor control including inductionsMonitor ECSB inbox and distribute accordingly Maintaining the construction crew lists Records Management Show less

Shenton Park, Perth

Undertaking the purchasing of goods and services via shopping carts, in accordance with procurement policies and processes, to ensure goods and services are available to meet the requirements of the Branch.Monitor the status of assigned Purchase Orders to ensure changes are identified, raised with Engineers/Section Leaders, and changes made in a timely manner to ensure the ongoing provision of good and services to the Branch.Undertake the reconciliation of claims for payment with… Show more Undertaking the purchasing of goods and services via shopping carts, in accordance with procurement policies and processes, to ensure goods and services are available to meet the requirements of the Branch.Monitor the status of assigned Purchase Orders to ensure changes are identified, raised with Engineers/Section Leaders, and changes made in a timely manner to ensure the ongoing provision of good and services to the Branch.Undertake the reconciliation of claims for payment with delivery dockets for assigned Purchase Orders.Undertake the approval of claims for payments for assigned Purchase Orders to ensure payments are made with accordance with agreed terms and conditions.Provide advice to Branch staff in relation to the acquisition of goods and services commensurate with Policy, Standards and guidelines, as required.Liaise with manufacturers, contractors and suppliers to resolve matters relating to timely delivery and/or payment for goods and services.Ensuring all data entered into the Corporation’s SRM e-procurement system is accurate, complete and reliable.Assisting with the training of Branch staff in the use of Corporation’s SRM e-procurement system as required.Ensuring all project financial information is accurate, up to date and accessible to users. Show less

Shenton Park, Perth

South Guildford, Western Australia

Using Microsoft excel and outlook.Taking day to day orders from clients via phone.Reception duties like distribution of post and monitoring email inbox.Office housekeeping.Organising all the runs for the delivery drivers.Generating invoices for clients, receipting and payments on MYOB accounting system.Liaising with Town Shires and setting up new clients with them.General administrative duties.

Certificate, Accounting Technology/Technician And Bookkeeping

Financial Accounts Taxation Management Accounts Law and Ethics IAS (Integrated Accounting Systems TAS) Microsoft Suite

Education record

Intermediate Excel 2010