Support Mechanical Engineering with administrative duties including Concur, Sharepoint, Calendars, supplies, meeting arrangements.

Create sharepoint sites to gather engineering information for company projects. Work with Project Managers and engineers to ensure traceability for all work completed on company contracts. Work with end users to understand and assess business flows, processes, specific issues and requirements. Evaluate and ensure system functionality of existing processes and work closely on related projects, manage timelines, communications and deliverables. Function as a business process resource supporting Engineering.

Support Director and 85+ engineering staff to include travel, training documentation, facility moves, schedule control, organize communication methods, creating Sharepoint sites for 4 different engineering groups and updating libraries and event information weekly.

Supporting SVP and VP of Clinical Effectiveness, including calendar management, office management, processing expense reports, create and edit presentation materials.

Supported SVP of Marketing and 3 other executives including: travel arrangements (domestic and international) create and update presentation materials, schedule control, office management, assist with Corporate Events (CES, and Sales Events) process expense reports, and answering phones, screening calls. • Manage CES/Sony Booth Info Desk, including budget management, recruiting staff and training.• Analyzed obsolete inventory, and reduced quantities to save the company $150K annually.• Created CMO’s Sharepoint site, updated with monthly blog to keep team informed.• Organized campaign launch meetings, distribute notes, follow-up on action items – allowing staff to focus on actual marketing campaigns.• Administrative support for marketing executives (CMO, SVP and VPs) in multicultural and geographically diverse sites. • Lead office management activities for 80 person marketing team.• Train and coach new assistants on company systems and processes. • Heavy calendar management for multiple top-level executives using MS/Outlook.• Communicate with all levels of management and staff verbally and written.• Prepare presentation materials, meeting agendas, and spreadsheets on tight deadlines.• Assist Japanese executives and visitors, providing office and personnel support.• Organize multi-point video conferences, including use of various types of software (google+/Microsoft/AT&T/Skype).• Assist other executives, and teams at special events and board meetings.• Create expense reports, and process for prompt payments.• Make all travel arrangements including domestic and international.• Handle confidential information (new products and personnel related). • Troubleshoot past due invoices, work with accounting and procurement to resolve issues.• Shipping products to events on very tight deadlines.• Pro-actively improved work flow of approval processes, and office supply management.

• Administrative support for Japanese executives and staff in a multi-site environment. • Assist Japanese visitors and provide administrative support during visits.• Shipping products to events on very tight deadlines.• Process purchase orders, and invoices in a timely manner.• Pro-actively improved work flow, and supply management processes.