Administrative Specialist Iii
Provided Administrative Support for planning and execution for the Business and Consumer Payments Council Meetings (BACPAC) held in three locations in the spring and fall of each year.• Created work flow plan for merchant council meetings held twice each year in Richmond, Charlotte and Baltimore. • Set deadlines for completion of tasks leading up to the meetings to ensure merchant correspondence was generated and sent in a timely manner, target numbers for attendance were met, and meeting materials completed.• Conducted weekly planning meetings, assigned tasks and distributed materials to team members following each meeting. • Updated merchant contact lists in web based database which in turn was used to generate invitations, capture responses and direct feedback surveys to the council members. • Coordinated logistics for meetings in each location including working with event staff to reserve meeting space, ensure proper room set up, audio visual needs, and food and beverage service were confirmed and carried out smoothly.• Worked with print partner to create meeting packet to include copies of the agenda, PowerPoint presentations given and any take home learning materials provided by our speakers.• Assisted with follow up metrics to ensure meeting feedback is captured and recorded to generate topics for the fall meeting series.
