Cindy Mascetta Email & Phone Number

Portland, Maine, United States

Currently supporting the Privacy Team and Portland Compliance Team.August - December - Supported the Transactions Practice Team.

Poland, Maine

• Assisted in the start-up of a small business where product is made on-site and sold via Ecommerce.
• Designed a business website and an account with a major global online marketplace.
• Manage customer service, finances, shipping details and marketing.
• Create promotional materials and coordinate tradeshow attendance as needed.

Worked remotely processing phone orders and handling customer inquiries for a leading retailer during the busy holiday season.

Lewiston, Maine, United States

• Directly supported VP, General Counsel of a healthcare system consisting of three hospitals, a primary and specialty care practice organization, and several high-quality clinical services during the Covid-19 pandemic..
• Sophisticated calendaring for busy executives and department leaders.
• Supported three Board committees with meeting preparation and execution utilizing board management software.
• Prepared agendas and board books, booked conference rooms, arranged catering and took meeting minutes.
• Processed expenses, invoices and timecards.
• Coordinated group projects and events.

Lewiston/Auburn, Maine Area

• Provided administrative support to the CEO, Executive Team and Board of Directors of a Community Action Agency and non-profit organization that provides resources to move residents and businesses forward.
• Coordinated communications on behalf of the CEO; drafted e-mails and edited company-wide announcements.
• Executed Governance meeting coordination for the full board and four committees; assisted with meeting scheduling and preparation.
• Produced transcripts of all Governance meetings and frequently held meetings for Executives, Directors and Managers and distributed detailed action briefs.
• Coordinated travel arrangements and prepared expense reports.
• Maintained corporate files, agreements and contracts with the state and federal regulatory agencies.

Lewiston/Auburn, Maine Area

• Directly supported the CEO and CFO and provided administrative support to the Sales Team of an industry leader in developing and manufacturing cleaning products that improve the daily performance of business-critical.
• Heavy calendar management for the organization.
• Gathered and created supporting documents for meetings; prepared agendas, sales reports, graphs and presentations, and took minutes with action items.
• Coordinated weekly travel arrangements for the CEO and management team; booked flights, hotels and rental cars.
• Collaborated with HR on recruiting new employees and updating the onboarding process.
• Assisted with Board Meeting preparation.

Auburn, Maine

• Worked closely in collaboration with both the Sales and Operations Departments in an organization that specializes in integrated technology solutions for voice, data, video and security applications.
• Assisted the sales team with the pursuit of new business opportunities, sales reports and projects.
• Maintained the Company's Constant Contact account and CRM database.
• Coordinated marketing efforts through the company newsletter and e-mail blasts.
• Assisted with tradeshows.

Portland, Maine Area

• Directly supported the VP for Institutional Advancement of Maine's largest private university with the daily administration of the office and coordination between all university units and departments on two campuses.
• Managed the department's office operations to include, schedules, time sheets, orders for onsite services, office equipment maintenance, supplies inventory, budget and reconciled credit card accounts.
• Scheduled daily meetings for the VP and coordinated travel plans, prepared itineraries and expense reports.
• Provided administrative support to the Board of Trustees and its Committees to include meeting minutes.
• Assisted with the onboarding process for new employees to the department.
• Collaborated with the Director of Donor Relations to coordinate logistics for special events.

• Provided administrative and business support to the Owner/CEO of a leading manufacturer and importer.
• Managed communications and company announcements on behalf of the CEO.
• As the appointed Corporate Secretary and trusted member of the senior leadership team, responsible for maintaining and processing highly confidential materials, documents and contracts and assisting with brand sales.
• Provided assistance to the President, V.P. of Sales & Marketing, external sales team of more than 20 and brokers with sales reports and requested information as needed.
• Worked closely with the marketing team on projects and communications.
• Primary contact for imports and exports, to include order review, new product applications, pricing management and shipment tracking.