Cissy Awori Email and Phone Number

Facility management•Facilitate and ensure that office utility bills like water, electricity and office telephone are cleared on time and update the monthly utility tracker as required.•In liaison with the logistics manager develop and draft all tenancy agreements for all FH area programs.•Develop a centralized tracking system for renewal of all FH tenancy agreements to track when rent is due and ensure that all rental payment for different area programs are processed on time by submitting all the necessary documents to finance.•Send reminders to landlords in regards to office maintenance of the country office and all the field offices as per the contract terms and hold them accountable were need be.Asset and store management•Update and Reconcile the Asset register whenever new assets are acquired, disposed of, donated, or lost and participate in annual physical asset verification exercise.•Tag assets before issuing them to users using air table application and ensure users of assets acknowledge receipt by signing on an asset acknowledgment form.•Build capacity of the finance and admin officers on use of Air table through quarterly training, review of the system and share reports with the supervisor.•Generate monthly stock report using the weekly bin cards to forecast availability of accessories and stock for replenishment quarterly.Contract management•Work with stakeholders to comprehensively review existing contracts annually and evaluate performance for different suppliers with an annual spend above USD 10,000 for all admin related services.• Ensure that all administrative contracts meet their obligations to minimize risks and supervise any contract amendments, variations and monitor progress.Event management and office administrative support•Coordinate transport needs for staff, and ensure accommodation is booked both for national and international staff/Visitors in or from Kampala.•Deliver comprehensive orientation programs for new staff members.

• Facilitated and supported staff on logistical and administrative requirements such as travels, follow up on requisitions on regular basis.• Acted as the focal contact person during all the trainings for the ALCs and DLBs and documented project achievements including activity reports from different CBOs, CSO in the archive for continuous learning and reflection. • Prepared the administrative budgets and submitted them for review and approval to ensure the programmed activities were on schedule and within the approved budget. • Worked hand in work with the HR department to organize events like staff meeting, end of year staff retreats, staff send off and orientation of new staff.• Supported raising requests of all related program activities such as the administrative implementation plan (AIP) for all the beneficiaries from different districts.• Monitoring administrative tasks and creating status reports for project managers and stakeholders.• Supported in organizing meetings for various stakeholder by providing associated administrative support such as compiling agendas, organizing training materials and arranging refreshments.• Answered all incoming calls and making all necessary outgoing calls as requested maintained a visitor’s register and helped visitors make appointments.• Received and distributed incoming mail and courier packages and arrange for the collection of outgoing mail, courier packages, and filing documents.• Acted as the focal point person for receiving all visitors and guests, ensure they are briefed and attended to in a professional manner.• Developed a consolidated travel plan using the approved PR by allocating vehicles to different drivers.

• Performed secretarial duties as required such as timely printing, photocopying and binding of documents.• Answered all incoming calls and making all necessary outgoing calls as requested maintained a visitor’s register and help visitors make appointments.• Raised purchase requests for logistics requirements and CD’s as and when requested. • Coordinated travel arrangements for all staff by booking accommodation and air ticketing.• Organized various program trainings by sending out invitations, making venue bookings, preparing and ordering all the necessary material as required.• Sent out meeting reminders to respective staff accordingly and organizes the meeting rooms with necessary requirements as requested.• Supported the HR department during the recruitment and orientation process by inviting successful candidates for interviews and booking accommodation respectively.• Worked hand in work with the HR department to organize events like staff meeting, end of year staff retreat, staff send off and orientation training.• Organized and managed appointments for both the logistic department and the Country Director.• Maintained up-to date tracker and records of hotel accommodation and workshop prices