Administration Manager
CurrentOffice Management & Administration ∙ Manage Ecotrust Canada’s Vancouver office and coordinate on management of other locations ∙ Respond to administrative needs of staff and CEO, and resolve logistical issues as they arise ∙ Management of physical and digital records including keeping register, clean up, retrievals Finance Support ∙ Work with the finance team to complete banking and payment/donation processes ∙ Keep updated records of donation data Personnel & Culture ∙ Coordinate recruitment processes, including staff orientation/exit activities ∙ Monitor and update personnel-related processes and records ∙ Organize staff social activities (currently virtual) and annual staff retreat ∙ Manage Health & Safety Committee meetings and processes Governance ∙ Coordinate logistics and act as secretary for all board and board committee meetings ∙ Fulfill government filing requirements and keep board records ∙ Support ongoing compliance with various government contract/reporting requirements Information Technology ∙ Administer IT solutions (e.g. Office 365 suite) and hardware in collaboration with our IT service provider to support daily operations, address staff issues, and meet organization goals ∙ Drive ongoing work with our IT provider to maintain and update our IT infrastructure Ad-hoc tasks as required for all of the above areas
